This memo contains important and timely information regarding special education data collection requirements for the 2009-10 school year. Please review the information provided below and if you have any questions regarding your reporting responsibilities, contact the SEDCAR unit by telephone at (518) 486-4678 or by sending an e-mail message to firstname.lastname@example.org.
Compared to the 2008-09 school year, the following changes
will be implemented during the 2009-10 school year:
- The special education snapshot (child count and least
restrictive environment in which students with disabilities receive
educational services) will be on Wednesday, October 7, 2009;
- The 2009-10, PD-6, Report of Special Education Personnel Employed
or Contracted to Provide Special Education Services is posted at
http://www.p12.nysed.gov/sedcar/ under the 2009-10 school year.
The due date for this report is February 1, 2010. Revisions from
the previous year are contained in the cover memo accompanying
- The SEDCAR-1 form has an earlier due date. By November 27,
2009, approved special education programs for preschool and school-age
students with disabilities and State-supported schools and other districts
that provide special education services to your resident children are
required to send each school district of residence this form to request
a proportionate share of vendor funding amount of IDEA funds for the
2010-11 school year. Their request is based on the number of students
with disabilities placed by your school district in their educational
program on October 7, 2009.
All materials related to requirements for reporting special education
data to the State for the 2009-10 school year are posted or a link to
them is available at http://www.p12.nysed.gov/sedcar/.
Special education data are collected through the Student Information
Repository System (SIRS) and the PD data system. The primary documentation
for data that must be submitted through SIRS is the 2009-10 SIRS Manual,
the link to which will be available at the websites identified above.
The documentation for data that must be submitted directly through the
PD data system is included with each form (i.e., PD-6, PD-8 and SEDCAR-1
Special Education Data Collected Through SIRS
The chart below provides a description of each type of data that Article
81 schools must submit through SIRS, which verification reports will
display the data, the verification time period, and the certification
due date. Special education data verification and certification takes
place through the PD data system at http://pd.nysed.gov. One special
education contact person and one chief information officer (CIO) in each
school has a user ID and password to access this system. Certification
can only be provided by the PD data system contact person. If there are
new contact persons in your school, please contact SEDCAR at (518) 486-4678
or by e-mail to email@example.com to request a new user ID and
of Data and Required Templates
Period, and Final Date for Data Certification
reports provide a VIEW only of the number of students with disabilities
who are the CPSE or CSE responsibility of other school districts,
but as of October 7, 2009 are placed in your school district,
as reported by their districts of residence. These reports provide
an aggregate count of preschool (VR7) and school age (VR9) students
with disabilities enrolled in your school district. Individual
student identification information is NOT provided in these reports.
these reports do not agree with your record of how many students
with disabilities your district is educating from other districts,
please contact the other school districts that reported these
data to let them know so they may correct their reporting.
order to be proactive and assist school districts of residence
report accurate enrollment information, we recommend that you
provide each district of residence enrollment information on
students with disabilities who are placed in your school district
as of October 7, 2009. Please do this as soon as possible in
October or early November to facilitate accurate reporting by
school districts of residence.
view the VR7 and VR9 reports beginning on October 14, 2009. These
reports will be refreshed every Wednesday until January 13, 2010.
No certification is required for these reports.
Special Education Data Collected Directly Through the PD Data System
The chart below provides a summary of aggregate data that are required
to be submitted through the PD data system and the due dates. One PD
data system contact person and one chief information officer (CIO) in each
school district has a user ID and password to access this system. Data entry
and certification can only be provided by the PD data system contact person.
If there are new contact persons in your school district, please contact
SEDCAR at (518) 486-4678 or by e-mail to firstname.lastname@example.org to
request a new user ID and password.
report requests the total full-time equivalent (FTE) number of
special education personnel in selected titles who are employed
or contracted to provide special education services to preschool
and school age students with disabilities on or about October
7, 2009. This form and its accompanying directions is posted
at http://www.p12.nysed.gov/sedcar/ ,
under the 2009-10 school year heading.
October 7, 2009 and February
is required by February 2, 2010.
Special Education Data Collected Through Other Processes
|Type of School
||Type of Data
form is used by educational programs listed below to request 2010-11,
federal IDEA vendor funding amounts from school districts that
have CPSE or CSE responsibility and have placed students in these
program. The amount of vendor funding for 2010-11 school year is
to be based on October 7, 2009 enrollment of students with disabilities:
is posted at http://www.p12.nysed.gov/sedcar/ ,
under the 2009-10 school year heading.
- Approved private schools for
students with disabilities
- State-supported schools
- Approved preschool special
education programs operated by a BOCES.
- Public school districts with
approved preschool special education programs that enroll children
from other school districts
form must be provided to school districts with CPSE or CSE responsibility
by November 27, 2009.
This form is not submitted
to the State.
For your reference, this memo will be posted at http://www.p12.nysed.gov/sedcar, look under the 2009-10 school year heading and under the communications section of this website.