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Preschool Primary Service Code
(Field #31 in Special Education Snapshot Template):

Code Description
SVC01 Related services only
SVC02 Special Education Itinerant Teacher (SEIT) only
SVC03 Related services and SEIT services
SVC04 Half-day (2.5 hours or less) Special Class program in integrated setting
SVC05 Half-day (2.5 hours or less) Special Class program in segregated setting
SVC06 Full-day (more than 2.5 up to 3 hours) Special Class program in integrated setting
SVC07 Full-day (more than 2.5 up to 3 hours) Special Class program in segregated setting
SVC08 Full-day (more than 3 up to 4 hours) Special Class program in integrated setting
SVC09 Full-day (more than 3 up to 4 hours) Special Class program in segregated setting
SVC10 Full-day (more than 4 hours) Special Class program in integrated setting
SVC11 Full-day (more than 4 hours) Special Class program in segregated setting
SVC12 Residential program

Preschool and School-Age Students with Disabilities
Least Restrictive Environment Codes

PRIMARY SETTING CODES (Field #44 in Special Education Snapshot Template)
(See definition of these settings)

Preschool Settings:

Code Description
PS04 Separate Class
PS05 Separate School
PS06 Residential Facility
PS07 Home
PS08 Service Provider Location or some other location that is not in any other code
PS09 Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program*
PS10 Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location.
PS11 Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in the regular early childhood program
PS12 Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location
* “Regular early childhood program” means a program that includes at least 50 percent nondisabled preschool children. These include, but are not limited to: Private preschools or nursery schools, Head Start, Group child development center or child care (includes day care centers), Preschool classrooms open to an eligible prekindergarten population by the public school system (universal pre-k programs), and Special class in an integrated setting, for children with and without disabilities. “Majority of hours” means at least 50 percent of the hours a student spends receiving special education and related services during the week.

Directions for Reporting PRESCHOOL Students with Disabilities in the
Least Restrictive Environment (LRE) Setting
(codes PS04 through PS12)

The LRE codes for preschool students with disabilities distinguish between preschool students:

The reporting codes describe the environment in which students who are in regular early childhood programs receive the majority of hours of their special education and related services during the week.
Only one least restrictive environment code may be selected for each student.

Process to select the preschool LRE code for students who are enrolled in a regular early childhood program:

Step 1: For a student who is participating in a regular early childhood program, regardless of how the participation is funded (i.e., with public or private funds) and regardless of where special education and related services are provided, determine if the student participated in the regular early childhood program for at least 10 hours per week or for less than 10 hours per week.

Step 2: Determine where the majority of hours of special education and related services are provided to preschool students:

  1. Add up all the time (in minutes or hours) that the student spends receiving special education and related services during the week (A).
  2. Add up all the time (in minutes or hours) that the student spends receiving special education and related services during the week in the regular early childhood program (B).

Step 3: Assign the appropriate LRE code based on the determinations made in Steps 1 and 2.

Process to select the preschool LRE code for students who are not enrolled in a regular early childhood program:

If the student is NOT participating in a regular early childhood program, determine if the student is attending a special education program as described below and select the appropriate code (PS04 through PS06):

As only one least restrictive environment code may be selected for each student, the PS04 through PS06 codes should be selected for students who may also receive some special education and related services at home or at a service provider or other location as described in Steps 2 and 3.

Please note: PS07 (home) should be selected if the student receives some or all his/her special education and/or related services at home and does not attend a regular early childhood program or an approved special education program. PS07 should be selected even if the student also receives some of his/her special education and related services in a service provider location or some other location that is not described in any other code. PS08 (service provider location or some other location that is not described in any other) should be selected if the student does not receive special education and related services at home and does not attend a regular early childhood program or an approved special education program. The PS08 code includes, for example, private clinicians’ offices, clinicians’ offices located in school buildings, and hospital facilities on an outpatient basis.

Examples for Preschool Students
Attendance Location Hours Per Week Attending Where Receiving Services Hours Receiving Special Education Services Per Week Hours Receiving Special Ed Services in Regular Early Childhood Program Calculation LRE Code Assigned
Private Nursery School 8 Nursery School and Home 5 2.5 2.5/5=.50 PS11
Day Care Center 30 Day Care Center 3 3 3/3=1.0 PS09
Day Care Center 30 Therapist Office 10 0 0/10=0 PS10
Special Class in Integrated Setting 15 Hospital and Special Class 20 15 15/20=.75 PS09
UPK Program 20 UPK program site 5 5 5/5=1.0 PS09
Private Preschool 8 Physical Therapist Office 4 0 0/4=0 PS12
Special Education Classroom for Preschool Children with Disabilities located in public school building 20 Special Ed Classroom 20 0 N/A PS04
Private Preschool for Students with Disabilities 17.5 Private Preschool for SWDs 17.5 0 N/A PS05
BOCES-operated Preschool Program operating in a building that is only attended by SWDs 20 BOCES Building 20 0 N/A PS05
Residential School 30 Residential School 25 0 N/A PS06
Home 15 Home and Hospital Clinic 15 0 N/A PS07
Physical Therapy Office 10 Therapist Office 10 0 N/A PS08

Early School-Age (ESA) Settings for School-Age Students with Disabilities, Age 4 or 5 as of BEDS Day, Who are Eligible to Attend Kindergarten but are NOT,
or Age 4 as of BEDS Day Who Are Attending Kindergarten
Code Description
ESA01 Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in the regular classroom.
Do not report 5-year-old attending Kindergarten with this code.
ESA02 Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in some other location.
Do not report 5-year-old attending Kindergarten with this code.
ESA03 Parentally placed in a nonpublic elementary school and NOT receiving publicly funded special education and related services.
Do not report 5-year-old attending Kindergarten with this code.
ESA04 Separate Class.
Do not report 5-year-old attending Kindergarten with this code.
ESA05 Separate School.
Do not report 5-year-old attending Kindergarten with this code.
ESA06 Residential Facility.
Do not report 5-year-old attending Kindergarten with this code.
ESA07 Home.
Do not report 5-year-old attending Kindergarten with this code.
ESA08 Service Provider Location or some other location that is not in any other code.
Do not report 5-year-old attending Kindergarten with this code.
ESA09 Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program. Or, 4-year-old attending Kindergarten for 10 or more hours a week and receiving the majority of hours of special education and related services in the Kindergarten.
Do not report 5-year-old attending Kindergarten with this code.
ESA10 Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location. Or, 4-year-old attending Kindergarten for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location.
Do not report 5-year-old attending Kindergarten with this code.
ESA11 Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related in the regular early childhood program. Or, 4-year-old attending Kindergarten for less than 10 hours a week and receiving the majority of hours of special education and related services in the Kindergarten.
Do not report 5-year-old attending Kindergarten with this code.
ESA12 Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location. Or, 4-year-old attending Kindergarten for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location.
Do not report 5-year-old attending Kindergarten with this code.
* “Regular early childhood program” means a program that includes at least 50 percent nondisabled preschool children. These include, but are not limited to: Private preschools or nursery schools, Head Start, Group child development center or child care (includes day care centers), Preschool classrooms open to an eligible prekindergarten population by the public school system (universal pre-k programs), and Special class in an integrated setting, for children with and without disabilities. “Majority of hours” means at least 50 percent of the hours a student spends receiving special education and related services during the week.

Directions for Reporting Least Restrictive Environment (LRE) Setting Codes for Students with Disabilities,
Age 4 or 5 as of BEDS Day, Who are Eligible to Attend Kindergarten but are NOT, or
Age 4 as of BEDS Day Who ARE Attending Kindergarten

For each student age 4 or 5 who is eligible to attend Kindergarten but is not, or each student age 4 who is attending kindergarten, select the LRE code that reflects the setting where the majority of weekly hours of special education and related services are provided to the student.

Step 1: Determine if the student has been parentally-placed in a nonpublic elementary school.

Step 2: Determine where the majority of hours of special education and related services are provided:

  1. Add up all the time (in minutes or hours) that the student spends receiving special education and related services during the week (A).
  2. Add up all the time (in minutes or hours) that the student spends receiving special education and related services in the regular classroom (B).

Step 3: Assign the appropriate LRE code based on the determinations made in Steps 1 and 2. Please note, since only one least restrictive environment code may be selected for each student, the ESA04 through ESA06 codes should be selected for students who may also receive some special education and related services at home or at a service provider or other location that is not described in any other code.

Please note: ESA 07 (home) should be selected if the student receives some or all of his/her special education and related services at home and does not attend Kindergarten a regular early childhood program, or an approved special education program. ESA07 should be selected even if the student also receives special education and related services in a service provider location or some other location. ESA08 (service provider location or some other location that is not described in any other) should be selected if the student does not receive special education and related services at home and does not attend a regular Kindergarten, a regular early childhood program or an approved special education program. The ESA08 code includes, for example, private clinicians’ offices, clinicians’ offices located in school buildings, and hospital facilities on an outpatient basis.

Examples for Early School Age Children
Scenario Hours Per Week Attending Regular Early Childhood Program Where Receiving Services Hours Receiving Special Education Services per Week Hours Receiving Special Ed Services in Regular Early Childhood Program or Kindergarten Calculation LRE Code Assigned
Parents have elected to not enroll their 5-year-old child in a regular Kindergarten classroom. Instead, they pay for their child to attend a private nursery school for 15 hours a week. This child receives 2 hours a week of special education and related services in the nursery school. 15 Nursery School 2 2 2/2=1 ESA09
A 4-year-old who is eligible to attend kindergarten attends a special education classroom for children with disabilities, which is located in a public school building for 20 hours per week. 20 Hospital and Special Class in Integrated Setting 20 15 15/20=.75 ESA04
UPK Program 20 UPK site 5 at RECP 5 5/5=1.0 ESA09
Private Preschool 8 Physical Therapist Office 4 0 0/4=0 ESA12
A 4-year-old student with a disability is parentally placed in a K-2 nonpublic elementary school to attend Kindergarten and receives 1 hour a week of special education and related services in the kindergarten classroom. 30 Nonpublic school 1 1 1/1=100 ESA01
A 4-year old student attends a regular Kindergarten classroom for 15 hours a week and receives 1 hour a week special education and related serves in another setting. 15 Other Location 1 0 0/1=0 ESA10

School-Age Settings for Students with Disabilities Ages 6-21 and Age 5 Attending Kindergarten. Age is as of BEDS Day

Please note, that if a student is a court placement, a residential placement by the CSE or a day placement by the CSE, a Primary Placement Type must be reported in addition to a LRE code. The Primary Placement Type codes are: PLC01 (court placement), PLC02 (residential placement by the CSE) and PLC03 (day placement by the CSE). Please see the Special Education Snapshot Template, found at http://www.p12.nysed.gov/irs/vendors/home.html, for more information.

Code Description
SA01 Inside the regular classroom 80% or more of the day.
SA02 Inside the regular classroom 40% to 79% of the day.
SA03 Inside the regular classroom less than 40% of the day.
SA04 Separate School or Residential Facility
SA05 Hospital Inpatient
SA06 Home Instruction – Placed on Home Instruction by the CSE
SA07 Incarcerated
SA08 Parentally placed in a nonpublic school and receiving special education services
SA09 Parentally placed in a nonpublic school and NOT receiving publicly funded special education services
SA10 Home Schooled at parent’s choice

Directions for Reporting SCHOOL-AGE Students with Disabilities (ages 6-21 and age 5 attending Kindergarten) 
in the Least Restrictive Environment (LRE) Setting

For students who are in regular school buildings for 50 percent or more of the school day (buildings which are attended by students with and without disabilities), select their LRE code based on the percent of time each student is in a regular class using the following categories: 

To calculate the percentage of time inside the regular classroom:

For students who do not attend a regular school building for 50 percent or more of the school day, report students in the category that reflects where the student attends for more than 50 percent of the school day: