Application for Approval of July/August Special Instruction and Related Services Programs - (Program Code 9015)
Form J/A 2013-9015 - Application for Approval of July/August Special Instruction and Related Services Programs - (Program Code 9015) - Word (147 KB)
New Programs Only!!!
Specialized Instruction and Related Services Programs (9015) (CHECK ONE ONLY):
__ Related Services Only (9015-A)
__ Specially-Designed Instruction Only (9015-B)
__ Specially-Designed Instruction with Related Services (9015-C)
__ Home/Hospital Instruction (9015-D)
Please complete one of these applications for each program type the School/Agency plans to operate under program code 9015. The System to Track and Account for Children (STAC) and Special Aids Unit will use the information as the basis for the review of student STAC forms. The Rate Setting Unit will use this information to establish half-hour rates for each "Program Type." Applicants must also complete the Assurances on pages 7-8.
Part One: General Information/Narrative
|1.Legal Name of School/Agency|
|2.Mailing Address of School/Agency Administrative Office||Street|
|City State Zip|
|3.County and School District where Administrative Office is Headquartered||County|
|4.Contact Person/Title||5.School's/Agency's 12-digit SED Code (required)|
Area Code Number Ext.
Area Code Number
8. How many New York State students are expected to be served in this program during July/August?
9. Check the related services that will be provide:
|Audiology Services||Psychological Services||Other:|
|Counseling||School Social Work||Other:|
|Occupational Therapy||Speech/Language Therapy||Other:|
|Physical Therapy||Vision Services||Other:|
10. Dates of this/these service(s): Beginning 7/ /13 - Ending 8/ /13
11. Number of days the program and/or services will be in operation:
12. Please provide a written narrative describing the proposed program model (use additional sheets if necessary):
Part Two: July/August Budget
Instructions for Completing the Specialized Instruction and Related Services Programs Budget for programs approved to operate during July and August under section 4408 of the Education Law – Program Code 9015:
The Reimbursable Cost Manual (RCM) defines items to be included in specific expense accounts listed on the budget schedules and is the basis for determining reimbursable costs on desk audits and field audits. A copy of the RCM is available by calling (518) 474-3227 or at http://www.oms.nysed.gov/rsu/Manuals_Forms/.
Services are reimbursed for the number of half-hour direct contact sessions requested in Schedule 2 of the Budget Section approved by the State Education Department.
Schedule 1: Projected Personal Services
In Schedule 1, report projected salaries of Nondirect Care (Administration/Facility) and Direct Care (Instructional and Related Services) staff by job classification using the applicable job titles listed below as a guide. The total salaries must reconcile with the projected expenditures reported on line 1, "Salaries," on Schedule 2 "Projected Expenditures."
Nondirect Care Job Titles:
Direct Care Job Titles:
Teacher – Special Education
Teacher – Substitute
[A] Nondirect Care – Administration/Facility
|Job Title||July/August Salary||July/August HOURS PAID|
|TOTAL (Must reconcile with Schedule 2, Line 1)|
The full-time equivalent (FTE) should be rounded to two decimal places (.00). The standard formula for calculating an employee’s FTE is as follows:
|Total Hours of Projected Employment
Standard Work Week Hours X 52 Weeks
[B] Direct Care – Instructional, Social Services, Related Services
|Job Title||July/August Salary||July/August HOURS PAID||Number of half-hour sessions to be provided in July/August 1|
|TOTAL (Must reconcile with Schedule 2, Line 1)|
[C] Contractual Direct Care Services – for expenditures such as the purchase of related services from an outside vendor
|July/August Total Service Hours||Number of half-hour sessions to be provided in July/August 2|
|TOTAL (Must reconcile with Schedule 2, Line 10)|
Schedule 2: Projected July/August Program Expenditures
- Programs that are approved to provide services that are not Special Class Programs must complete this budget in order to receive State aid for this approved program.
- Report projected expenditures in whole dollar amounts.
- Projected expenditures must be reasonable, necessary and directly related to the 9015 program.
Specialized Instruction and Related Services Programs Budget – Program 9015
Projected Program Expenditures – Do not leave any line item blank (Indicate 0 or N/A)
|Account||July/August Nondirect Care||July/August Direct Care|
|2. Social Security|
|3. Insurance (Life & Health)|
|4. Pension and Retirement|
|5.Worker’s Compensation, Unemployment Insurance, NYS Disability|
|6.Other Fringe Benefits (Specify)|
|7. Total Personal Services (Sum of Lines 1-6)|
|Other Than Personal Services (OTPS)|
|8.Supplies and Materials|
|9. Space Related Charges (Rent/utilities/phone)|
|10. Contractual Services|
|12. Total OTPS (Sum of Lines 8-10)|
|13. GRAND TOTAL (Sum of Lines 7 and 12)|
Assurances for July/August Specialized Instruction and Related Services Programs
Instructions: Read and initial each one of the assurances listed below and sign and date the Certification Statement. Attach one copy with each application the school/agency is submitting for approval.
Special education services will be provided in accordance with Article 89 of the Education Law and Part 200 of the Regulations of the Commissioner of Education, including but not limited to:
- Related services shall be provided by individuals with appropriate certification or license in each area of related service. [8 NYCRR §200.6(b)(3)]
- Special education instruction shall be provided by individuals appropriately certified or licensed pursuant to Part 80 of the Regulations of the Commissioner of Education. [8 NYCRR §200.6(b)(4)]
- Students with disabilities placed together for purposes of special education will be grouped based on similarity of need. [8 NYCRR §200.6(a)(3)]
- Special education programs and service(s) must operate for 30 school days during the months of July and August and will be funded for a maximum of 30 days of service based upon enrollment. For the July 2013 to August 2013 extended school year, the calendar must include at least 30 days during July and August. In observance of Independence Day as a legal holiday, July 4th may constitute a day of service for a July-August program, provided that day is included in your program calendar dates. [8 NYCRR §200.1(eee)]
- Special education and related services will be provided consistent with each student’s individualized education program (IEP). [8 NYCRR §200.6(a)(2)]
- Parents of students with disabilities shall not be asked to make any payments in lieu of, in advance of or in addition to, State, School/Agency or county payments for allowable costs for students placed according to New York State procedures. [8 NYCRR §200.7(b)(1)]
- Appropriate accounting documentation will be maintained and necessary financial reports will be provided to the New York State Education Department (NYSED). [8 NYCRR §200.9(d) and (e)]
- The confidentiality of personally identifiable data, information or records pertaining to a student with a disability will be maintained, and parental access to such records will be afforded in accordance with §200.5(d)(6) and (e)(2) of the Regulations of the Commissioner of Education.
- Special education programs and services will be provided in nonsectarian, neutral settings.
- The approved program will conform to all applicable fire and safety regulations of the State and municipality in which the program/service(s) is located.
- The approved program will comply with NYSED’s policies and procedures pertaining to the administration of medications to students (for more information, please go to the following web site: http://www.schoolhealthservicesny.com/uploads/AdminMed.pdf).
- The approved program has policies and procedures for responding to medical emergencies.
- The discipline of students with disabilities attending the approved program will be consistent with Part 201 of the Regulations of the Commissioner of Education.
- The approved program will comply with section 19.5 of the Rules of the Board of Regents and section 200.22 of the Regulations of the Commissioner of Education relating to program standards for behavioral interventions, including the prohibition on the use of aversive interventions to reduce or eliminate maladaptive behaviors. [8 NYCRR §200.7(b)(8)]
I, the undersigned, have read and attest that the initialed assurances as required in this application are accurate and will be fulfilled with regard to the special instruction and related services programs operated by this school/agency.
1 For each Direct Care position listed, please provide the number of half-hour sessions of service to be provided in total for each position type. This includes only direct contact time with students.