Special Education

Annual Registration of All New Students Classified as Legally Blind for Procurement of Adapted Educational Materials Produced by the American Printing House for the Blind

January 2015

SPECIAL EDUCATION FIELD ADVISORY

From: James P. DeLorenzo
Subject: Annual Registration of All New Students Classified as Legally Blind for Procurement of Adapted Educational Materials Produced by the American Printing House for the Blind
PDF Version: Special Ed Field Advisory Memo and Application: Annual Registration of All Students Classified as Legally Blind - January 2015 PDF document (2.16 MB)

The Federal Act to Promote the Education of the Blind was enacted by Congress in 1879.
This act is a means for providing adapted educational materials to eligible students who
meet the definition of blindness. The annual registration of eligible students determines a
per capita amount of money designated for the purchase of educational materials
produced by the American Printing Hou~e for the Blind (APH). These funds are credited to
Federal Quota accounts which are maintained and administered by APH and its Ex Officio
Trustees throughout the country. New York State's fund administrator is located at the
New York State Resource Center for the Visually Impaired (NYSRCVI) in Batavia, New
York.

The annual registration form is for NEW students only who are legally blind and enrolled in
your school/agency by January 5, 2015 of this school year. Please do not re-register a
student
if the student has been previously registered by your school/agency or another
school/agency unless the student is new to your school prior to January 5, 2015 of this
school year. If you are unsure about a student's registration status, please contact
the NYSRCVI at (585) 343-5384, extension 207.
Your cooperation in designating one
person for this process is appreciated and will help to eliminate duplication of registrations.

In order for students to be eligible for registration in the Federal Quota Program, they
MUST meet the following requirements:

  • Meet the Definition of Blindness (*MDB) - central visual acuity of 20/200 or less in
    the better eye with correcting glasses or a peripheral field so contracted that the
    widest diameter of such field subtends an angular distance no greater than 20
    degrees, or Function at the Definition of Blindness (*FDB) which is visual
    performance reduced by brain injury or dysfunction when visual function meets the
    definition of blindness as determined by an eye care specialist or neurologist.
  • Be enrolled in a formally organized educational program of less than college level
    For school-aged students - must be enrolled with the registering school or agency
    on the first Monday in January. Adult students must be registered for at least three
    months of instruction during the preceding calendar year (an accumulation of 12
    weeks).

There is no chronological age limit for eligibility. However, for adults to be eligible for
registration in the Federal Quota Program, they MUST meet the following requirements
(for these purposes, an adult is a student over school age as determined by respective
state law):

  • Meet the Definition of Blindness (*MDB) - central visual acuity of 20/200 or less in
    the better eye with correcting glasses or a peripheral field so contracted that the
    widest diameter of such field subtends an angular distance no greater than 20
    degrees, or Function at the Definition of Blindness (*FDB) which is visual
    performance reduced by brain injury or dysfunction when visual function meets the
    definition of blindness as determined by an eye care specialist or neurologist.
  • Are enrolled in instructional programs, at less than college level, for 20 hours per
    week. Social and leisure programs do not qualify as instruction. However, student
    practice to develop skills can be included in instructional hours.
  • Registered for at least three months of instruction during the preceding calendar
    year (an accumulation of 12 weeks).

*Level of Visual Functionality Codes (*MDB or *FDB) above and Grade Codes below
are to be used when completing the registration form. For more detailed
information about APH materials and registration visit www.aph.org.External Link

*Grade Codes

IP- Infants: Children of preschool age served by infant programs.

ps- Preschool Students: Children of preschool age served by preschool programs.

KG- Kindergarten Students: Children enrolled in kindergarten classes.

01-12- Students of School Age: Determined by state law, in regular academic grades 1
through 12. Please indicate grade placement by using numerals 01 through 12.

AN- Academic Nongraded: Students of school age, as determined by state law, who are
working t? acquire skills necessary for placement in a regular grade.

FC- Functional Curriculum Students: Students in Grades 01-12 working toward a
graduation certificate or nontraditional diploma.

TR- Transition Students: Students of school age, as determined by state law, in
secondary instructional programs designed to supplement the traditional academic
curriculum. Could include students in post-graduate programs at less than college level.

OR- Other Registrants: Students of school age, as determined by state law, who do not
fall into any of the above placements (e.g ., students enrolled in classes for nonacademic
students).

AD- all students above your state's age/grade limitation for high school.

The registration form that is included in the Special Ed Field Advisory Memo PDF document (2.16 MB) must be completed and received no later than March 1, 2015 by the following:

  • For eligible students' in public school programs in New York City, forms must be
    returned to: Educational Vision Services, 400 First Avenue, New York, New York
    10010, phone (917) 256-4228.
  • Students enrolled at the New York State School for the Blind, Lavelle School for the
    Blind, Helen Keller National Center for Deaf Blind Youths and Adults, and the New
    York Institute for Special Education are registered through their own Ex-Officio
    Trustees and should NOT be sent to the NYSRCVI.
  • For all other schools including those in Nassau and Suffolk Counties, registration
    forms should be returned by mail to: New York State Resource Center for the
    Visually Impaired - APH, 2A Richmond Avenue, Batavia, New York 14020 or FAX
    (585) 343-0652.

Once a student is approved for APH materials, it is recommended that schools/agencies
assign the responsibility of ordering materials to one person who can also act as a contact
between the school/agency and the NYSRCVI to track the orders and use of the school's/
agency's total allotment. All orders should be submitted to NYSRCVI. Materials acquired
with Federal Quota Funds are considered New York State property. Any questions
regarding procedures for ordering APH materials may be referred to NYSRCVI at the
above address or by calling (585) 343-5384, ext. 207. All requested information MUST be
included or the order may be returned, causing a delay in the arrival of materials. Forms
for ordering books and materials can be found on the NYSRCVI website at
http://www.p12.nysed.gov/specialed/nyssb/rc.html.

Please Note: Obtaining instructional materials in alternative formats is a process that
requires sufficient lead time and clear and timely communication among school/agency
personnel. Orders should be placed as soon as possible so students have access to their
instructional materials in a timely manner. It generally takes approximately three to four
months for texts to be converted to large print. It takes an average of three to six months
for straight literary text (without math, special symbols or graphics) to be converted to
Braille. Mathematics, music, science, social studies or other textbooks containing
symbols, maps, graphs and other graphics take an average of six to nine months or longer
to produce.

Last Updated: April 16, 2015