Special Education

Important Information Regarding 2011-2012 Individuals with Disabilities Education Act (IDEA) Part B Section 611 and Section 619 Project Funds

Important Information Regarding 2011-2012 Individuals with Disabilities Education Act (IDEA) Part B Section 611 and Section 619 Project Funds  - PDF PDF Document (59 KB)                                            
May 2011

To:
Local Educational Agencies (LEAs) 
From:
Michael C. Plotzker 

Subject:         
Important Information Regarding 2011-2012 Individuals with Disabilities Education Act (IDEA) Part B Section 611 and Section 619 Project Funds

Below are some important highlights associated with the IDEA Part B section 611 and section 619 funding process for the upcoming 2011-2012 school year.  In addition to any IDEA 2011-2012 funds, carryover funds which remain unexpended from the 2010-2011 school year must be budgeted by school districts.

  • Separate budget forms (FS-10s) will be required: one for IDEA section 611 and one for  IDEA section 619.
  • IDEA budget dates will again be from 7/01/11 - 6/30/12. 
  • IDEA funds used for vendor funding for approved preschool and school-age nondistrict special education school programs for parentally placed students and funding for Charter Schools must be encumbered in IDEA section 611 and section 619 sub-grants. 
  • If a school district maintains (or exceeds) its level of local, or State and local expenditures for special education and related services from year to year, then the IDEA Part B funds it receives are, in fact, supplementing those local, or State and local expenditures and the school district LEA has met its maintenance of effort (MOE).
  • A school district identified by the New York State Education Department’s (NYSED)  Office of Special Education in the 2010-11 school year as “Needing Assistance” or “Needing Intervention” under IDEA is prohibited from reducing its MOE during the 2011-12 school year.
  • There are now four options available to determine MOE.  Refer to page 13 of the 2011-2012 IDEA Application for more information.   
  • A school district which has been notified of disproportionality due to the over-representation by race/ethnicity in the identification, classification and/or placement of students with disabilities and/or in the long-term suspension of students with disabilities in particular race/ethnic groups for the 2011-2012 school year must reserve and expend 15 percent of its total IDEA allocations for the purpose of providing coordinated early intervening services (CEIS) activities to assist students in kindergarten through grade 12 (with a particular emphasis on students in kindergarten through grade three) who are not currently identified as needing special education or related services, but who need additional academic and/or behavioral assistance to enable them to be successful in a general education environment.  School districts which are directed by NYSED to reserve and expend funds for this purpose must complete and attach the appropriate worksheet/expenditures as located in the May 2011 application to the FS-10 sub-grant forms for each proposed project.  
  • A school district which has not been notified of disproportionality as indicated above for the 2011-2012 school year may avail itself of the permissive use of up to 15 percent of the school district’s IDEA Part B sub-grant allocations for section 611 and section 619 for the purpose of providing CEIS activities to assist students in kindergarten through grade 12 (with a particular emphasis on students in kindergarten through grade three) who are not currently identified as needing special education or related services, but who need additional academic and/or behavioral assistance to enable them to be successful in a general education environment.  School districts which avail themselves of this permissive use of IDEA funds for this purpose may calculate the 15 percent maximum amount for the section 611 and section 619 sub-grants separately and obligate funds not to exceed each amount from the IDEA Part B section 619 and/or section 611 sub-grants.  However, please note that school district personnel may, as an option, calculate the total amount of IDEA Part B allocations for the section 611 and section 619 sub-grants and encumber up to 15 percent of the total calculated amount of funds for this purpose using the Part B section 611 sub-grant projects.  Again, the appropriate worksheet/expenditures located within the May 2011 application are required to be completed and attached to each applicable FS-10 sub-grant from whichever funding stream the school district chooses to use for this purpose.  

If you have any questions, please feel free to contact the Central Office Administrative Support Services Team (COASST) at (518) 486-4662 or (518) 486-4734.  If you prefer, you may e-mail us at p12coasst@nysed.gov.  We urge you to refer to our website and to read carefully the appropriate information regarding the use of IDEA funding located at www.p12.nysed.gov/specialed/finance/.
We appreciate your anticipated cooperation in this important endeavor.

Last Updated: December 18, 2014