When must a parent receive meeting notice?

    • The written meeting notice must be received by the parent at least five calendar days before the meeting.

    • May be received less than five days prior to the meeting if the parent and district agree to meet within five days or in certain meetings relating to discipline procedures.

Speaker Notes:

Slide 12: Meeting Notice - When must a parent receive meeting notice?

A parent must receive meeting notice:

  • before a meeting related to the development or review of a student’s individualized education program (IEP) or the provision of a free appropriate public education to the student; and

  • early enough so that the parent(s) has the opportunity to attend or participate in the meeting. Minimally, by State regulations, this notice must be received by the parent(s) at least five calendar days before the meeting. 

However, there are two exceptions when meeting notice may be provided to the parent(s) less than 5 days before the meeting. These circumstances include:

  1. When the parent and school district agree that a meeting should occur within five days. In that case, the requirement that the parent receive the notice within five days cannot be met.

  2. When the purpose of the meeting is to meet the timelines related to suspension or removal of a student for disciplinary reasons (such as when the CSE must meet to recommend the education services the student will be provided during a suspension or removal from school). In this circumstance, regulations provide an exception from the requirement that the parent must receive the meeting notice at least 5 days before the meeting.

In both these exceptions, the district still has the obligation to provide meeting notice to the parent about the upcoming meeting. The parent should be notified by other means (such as a telephone communication) of the required meeting information and must be given the written notice as soon as practicable, prior to the meeting.