WORKGROUP 3—DELIVERY SYSTEMS
MEETING MINUTES
8/31/07

Group Leader: Rebecca Cort
Attendees: Michael Grossfeld and Mary Curtis (via video conference); Judi Gerson (representing Susan Constantino), Mark Jasinski, Lisa Timoney (later represented by Nellie Odondi), and Donna Noyes were present in Albany.

Observers: Pam Madeiras (Greenburg Traurig), Tom Connelly (ACTS), and Jessica Morelli (NYSAC) in Albany; Trudy Font-Padron (ACTS), and Gail Kligman (ACTS) by video conference. 

Facilitator: Donna Meixner               
Recorders: Sara Silver and Denise Corbett

Meeting Start-up

Donna welcomed everyone to the meeting, and after a round of introductions, shared the agenda.  Becky noted that she was working on a survey of the current monitoring/oversight process for preschool special education programs.  The minutes of the 8/13 workgroup meeting were approved with no amendments.  Mark Jasinski volunteered to present the group’s work at the September 18th Task Force meeting.

Donna then reviewed the role of observers at workgroup meetings. Observers are welcome to offer comments but are not considered part of the decision process.  It is important to be fair to all and, in doing so, to respect the role differences between people in attendance. 

The ground rules for consensus were also revisited.  What are we looking for as a level of agreement on recommendations?  Becky and Donna indicated that the charge of the workgroups was to discuss all recommendations—edit, consolidate, refine or eliminate—retaining both support, opposition, and minority position where needed. Each workgroup was to also prioritize their recommendations.  These then would be taken to the Task Force.  Donna also emphasized that she was open to changing the direction of the discussions if members had concerns about the process.

Recommendations 11-24
The session started with the undiscussed recommendations, (#s 11-24) drawn from a version that had been edited by Becky (see worksheet).  The members were asked to work their way through these to determine which of these were to remain, and which could be deleted.

Recommendation 11:
General education pre-K learning standards should apply to all special education preschool programs.

Discussion points:

Outcome:
Recommendation 11 was revised and expanded as follows:
General education pre-K learning standards should apply to all special education preschool instructional programs. Alternate learning standards for preschool students with severe disabilities should be aligned with general education pre-K learning standards.

Recommendation 12:
State must provide clear and concise guidelines for interpretation of evaluation results and eligibility standards, including standards for discontinuing services, based on statute and NYSED regulations.
Related recommendation:
Ensure that only eligible children receive services through the CPSE process by Requiring CPSE to follow the guidelines in the SED booklet, “Determining
Eligibility.”

Discussion points:

Outcome:
Members agreed to retain the (primary) recommendation as written.

Recommendation 13:
Explore the possibility of designating uniform assessment instruments across EI and preschool to track student progress.

Discussion points:

Outcome:
Donna Noyes volunteered to revise the recommendation and bring it back to the Delivery Workgroup for discussion.  She will include—as an implementation issue—the possibility of putting together a panel of state and national experts to research assessment tools.

Recommendation 14:
Provide 12 months of preschool services instead of school year and summer sessions.

Discussion points:

Outcome:
Becky will rewrite this to reflect the standard for regression and the severity across domains.

Recommendation 15:
CPSE should be required to explain why family and regular education provider support and training is not included in an IEP.

Discussion points:

Outcome:
No decision was made on this recommendation.

Recommendation 16:
Guidelines to address the need for greater consistency in program recommendations should be developed for EI and preschool and EI decision makers.

Discussion points:

Outcome:
Recommendation was withdrawn.

Recommendation 17:
Change NYSED policy to allow TSHH’s and School Psych’s to be used by all SEIT providers.  Also to ask NYC Dept of Ed. to relax policy preventing their teachers and therapists from working for other providers after their work day.

Discussion points:

Outcome:
The recommendation will be revised as two separate ones. Becky and Mike will work on this rewrite.  Both will address impact issues (increasing capacity) and both will be sent to the Task Force. 

Recommendation 18:
Maintain role/expertise of private 4410 providers under contract with districts, utilizing a similar system as is currently done for school-age students who need private school placements.

Discussion points:

Outcome:
The recommendation was set aside to be reviewed during discussion of recommendation 1.

Recommendation 19:
Allow flexibility in grouping preschool children as long as their needs are being met.

Discussion points:

Outcome:
Recommendation was withdrawn.

Recommendation 20:
Move to a system where no more than 25% of an integrated classroom includes children with IEPs.

Discussion points:

Outcome:
The recommendation will be referred to the LRE/Transition workgroup with reservation: consideration should be given to cost, impact on UPK, and the capacity of programs to operate.

Recommendation 21:
To ensure services are being provided and done so efficiently, a case management system is necessary.

Discussion points:

Outcome:
Mark will rewrite the recommendation, looking also at implementation, impact and outcomes.

Recommendation 22:
Allow indirect related services in conjunction with direct related services and as stand-alone services if the student received special class services or general education classroom instruction.

Discussion points:

Outcome:
Becky will rewrite this recommendation, with proposed suggestions for the continuum of services (flexibility, individualization, and cost effectiveness).  She will also rewrite recommendation 5.

Recommendation 23:
Ensure that related services are only available through the CPSE process when part of a special education program (SEIT, Integrated, or self-contained).

Discussion points:

Outcome:
Return the recommendation to LRE/Transition workgroup (from where it came).

Recommendation 24:
Increase payments by 3rd party insurers.  Address and overcome constraints imposed by FAPE and administrative burdens.

Discussion points:

Outcome:
Becky will reword this recommendation.

Recommendations 1-10

Recommendation 1:
Explore a revised State Aid formula by which county costs are capped and future additional costs are the responsibility of the State and/or school district.  If the county contribution is limited, consider shifting the administrative functions now carried out by the counties to school districts.
Related recommendation:
(i) Phase out counties, intermediary roles as contractor and payer in the preschool rate-setting process.
(ii) Remove further county participation in EI/Preschool.
Outcome/Impact Statement:
Focus the preschool decision making and service delivery process with those who have the greatest knowledge and expertise in the area of special education and to facilitate the transition between preschool and school age.

Discussion points:

Outcome:
Members will share their revisions with each other by email, and further develop pros/cons and implementation issues.

Recommendation 2:
The CPSE committee membership should be the same as the CSE committee membership.
Related recommendation:
Counties should be formal monitors at all CPSE meetings and have a say in final outcomes.

Discussion points:

Outcome:
Recommendation 2 was retained, with some opposition.  The related recommendation was withdrawn.

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Next Steps

Donna drew the meeting to a close by reiterating that members were to share their revisions to the recommendations by email. They were also requested to refine pros, cons, and implementation issues on all the recommendations that were addressed today.  Donna and Becky will attempt to edit and incorporate these changes on the chart, in time for the next meeting.  The remaining recommendations (6-10) will be taken up at the next meeting (September 7th).

Action Items

What

Who

When

Report at Task Force

Mark

9/18

Rewrite # 13

 Donna Noyes

Next WG #3 mtg

Rewrite # 14

Becky

Next WG #3 mtg

Rewrite #17 into two recommendations and write outcome statement

Becky and Mike

Next WG #3 mtg

Rewrite # 21

Mark

Next WG #3 mtg

Rewrite # 22, #5

Becky

Next WG #3 mtg

For # 2:

  • Send out law for CPSE and CSE for composition of each group

Becky

ASAP