Special Education

Placements of Students with Disabilities in Approved Out-of-State Residential Schools

March 2015

SPECIAL EDUCATION FIELD ADVISORY

From: James P. DeLorenzo
Subject: Placements of Students with Disabilities in Approved Out-of-State
Residential Schools
Documents:


The purpose of this memorandum is to provide updated procedures, forms and policy relating to a school district's responsibility to submit timely and complete applications, as prescribed in section 200.6(j) of the Regulations of the Commissioner of Education, for approval of State reimbursement of tuition costs for placements of students with disabilities in out-of-State approved residential programs. The information in this memorandum updates guidance previously issued yearly since 2011.

In accordance with these procedures, the Commissioner or his designee must make a determination of approval of State assistance for instruction of all public school students placed in approved private schools, including out-of-State programs. Approval of the System to Track and Account for Children (STAC) form is necessary to ensure timely State reimbursement of tuition costs to the public school and to provide the necessary authorization to municipalities to pay their portion of maintenance costs for student's' placements in residential schools1. Failure to follow the procedures outlined in this memo may result in denial of all or a portion of State reimbursement of tuition costs.
Important policy and procedural information on the following topics is included in this memorandum:

  1. Interagency Services for Students At Risk for Placement or Placed in a Residential School
  2. Initial Applications for Private School Residential Placements
  3. Reapplication Process for Placement of Students in Out-of-State Residential Schools
    • Out-of-State Residential Placements
    • Application Submission Information
  4. Notification of Approval or Denial of State Reimbursement of Tuition Costs
  5. Referral and Placement Process
  6. Sharing of Student Records
  7. Placement of Students with Disabilities in Children's Residential Project (CRP) Programs
  8. Technical Assistance

1 See the July 2013 Special Education Field Advisory, State Reimbursement for Placement of Students with Disabilities in Approved Private School In-State and Out-of-State Day and Residential School Placements, available at www.p12.nysed.gov/specialed/publications/statereimbursement-residentialplacements.htm

Please share this memorandum with staff responsible for the residential placements of students and others responsible for preparing application materials for State reimbursement of tuition costs.

NOTE: The full text for this memo is available from the PDF version: 

Last Updated: April 14, 2015