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Vocational and Educational Services for Individuals with Disabilities (VESID)
Special Education and Vocational Rehabilitation Services


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October 2003

To: District Superintendents of Schools
  Superintendents of Public and Nonpublic Schools
  New York City Department of Education
  Superintendents of State-operated Schools
  Superintendents of Special Act School Districts
  Principals of Public and Nonpublic Schools
  Directors of Special Education
  Chairpersons of Committees on Special Education
  SETRC Professional Development Specialists
  Commissionerís Advisory Panel on Special Education
  Charter Schools
   
From: Douglass Bailey, Coordinator of Policy, Planning and Partnerships, Office of Vocational and Educational Services for Individuals with Disabilities (VESID)
 
  Gerald E. DeMauro, Coordinator, State Assessment Office, Office of Elementary, Middle, Secondary and Continuing Education (EMSC)
 
   
Subject: A New Scheduling Option Available to Schools Administering State Examinations to High School Students with Disabilities ó Effective January 2004

This memorandum provides information on a new scheduling option available to schools when administering Regents Competency Tests to students with disabilities. High school students with disabilities occasionally encounter difficulties when they are scheduled to take more than one State assessment in one day during a given Regents examination period. Many students with disabilities are provided "extended time" as a testing accommodation required by their Individualized Education Program (IEP) or 504 Accommodation Plan. Some students with disabilities may want to take both a Regents Examination and its corresponding Regents Competency Test (RCT) during the same Regents examination period. A scheduling concern arises when the student who is permitted extended time is to be administered more than one test in a single day.

To address such concerns, the school should consider several options:

The requirements for implementing the rescheduling of an RCT are as follows:

It is our hope that this new option will help reduce scheduling difficulties for students with disabilities. For questions about this new scheduling option or about a studentís eligibility for the RCT Safety Net, telephone VESIDís Special Education Policy Unit at 518-473-2878. For additional information about testing programs and schedules, please visit the Office of State Assessment website at: http://www.p12.nysed.gov/ciai/assess.html


Attachment 1a

New York State Test Administration
Security Certificate

I, ____________________________, as a student enrolled at _______________________________________________ School, do certify that I had no prior knowledge by way of  contact with another student and/or administrator or through contact with media reports of any of the questions on the following Regents Competency Test administered during the ___________________________ Regents examination period.                                                 month/year

Regents Competency Test

Date(s) Administered

_____________________________

_____________________________

_____________________________

_____________________________

   
   

_________________________

____________________________________

Date

Studentís signature

This form must be retained as part of the schoolís special education file in the individual studentís records.
 


Attachment 1b

New York State Test Administration
Security Certificate

I, ____________________________, as the parent/guardian of ____________________ who attends ____________________________ School, do certify that this student had no prior knowledge by way of contact with another student and/or administrator or through contact with media reports of any of the questions on the following Regents Competency Test administered during the ___________________________ Regents examination period.
month/year

Regents Competency Test

Date(s) Administered

_____________________________

_____________________________

_____________________________

_____________________________

   
   

_________________________

____________________________________

Date

Parent/Guardianís signature

 

This form must be retained as part of the schoolís special education file in the individual studentís records.


Attachment 1c

New York State Test Administration
Security Certificate

 

I, ______________________________, as the principal of _________________________ School, do certify that ______________________ was not given access by me or any of the proctors to any of the questions on the following Regents Competency Test prior to the date administered during the ___________________________ Regents examination period.
Month/year

Regents Competency Test

Date(s) Administered

_____________________________

_____________________________

_____________________________

_____________________________

   
   

_________________________

____________________________________

Date

Principalís signature

 

This form must be retained as part of the schoolís special education file in the individual studentís records.

 


Attachment 2

Notification of Rescheduled
Regents Competency Test (RCT)


Name of School District: ________________________________________________

Contact Name:________________________________________________________

Contact Telephone Number: ( )____________________________________________

Name of Student:_______________________________________________________

 

Conflict (Name of Regents Examination and RCT scheduled for the same day):

________________________________________________________________________

________________________________________________________________________

 

Resolution (alternate date RCT will be administered):

________________________________________________________________________

 

The form must be submitted via fax (518-473-5769) no later than two weeks prior to the scheduled test administration.