Special Education

Review Requirements

Placements In Approved Private Schools, Special Act School Districts, State Operated Schools and State-Supported Schools for Students with Disabilities (Ages 5-21)

Prior to receiving approval for reimbursement for a school-age (5-21) student placed in an approved private school or Special Act District, an application must be submitted. Districts are strongly encouraged to file these applications electronically. Electronic applications are processed in real-time and result in immediate approval when all required items are entered correctly. In those instances where an item must be corrected, an error message appears and districts can immediately correct and re-transmit the data and receive approval right away. A printout of the screen is used instead of an approval letter. Print the screen with the data entered and retain a copy for your records if errors cannot be corrected and the application must be re-entered on a later date. This will document the initial date the on-line application was attempted. Re-enter the data when the corrections can be made.

  • At least two different individuals must have conducted evaluations. Evaluations must be conducted prior to the CSE meeting.
  • The psychological evaluation or school psychologist report must have been completed within three years of the CSE review date. The report may simply indicate the school psychologist's assessment that a psychological evaluation is not necessary. The the person completing the psychological evaluation or report must be either a title licensed psychologist or a school psychologist.
  • An assessment of the specific educational needs of the student  must have been completed within six months of the date of the CSE meeting. This assessment does not necessarily require formalized testing.
  • If the student has never been in a school-age special education program, a physical examination completed by a Physician, Physician Assistant or Nurse Practitioner is required.
  • If the student has never been in a school-age special education program a social history is required.
  • If the student has never been in a school-age special education program, an observation of student in the current educational setting conducted must have been completed within six months of the date of the CSE meeting.
  • The CSE must specifically document the less restrictive public special education placement tried and considered.
  • The specific supplementary aides and supports or services tried and considered as additions to (or components of) the identified public placements must be documented.
  • Evidence of a lack of progress in less restrictive programs or the CSE reason that such evidence is not relevant must be documented.
  • For a residential placement, the CSE must document the reason that residential services are necessary to meet one or more educational needs as specified in the IEP.
  • For a residential placement, the timetable for a return to a less restrictive program or the CSE reason that a timetable is not appropriate must be documented.

Placement Resources:

Information Regarding Electronic Filing

STAC and Special Aids Unit

Approved Private Schools, Special Act School Districts, State Operated Schools and State-Supported Schools for Students with Disabilities (Ages 5-21)

New York State List of Approved Private Schools, Special Act School Districts, State Operated Schools and State-Supported Schools for Students with Disabilities. These school-age programs are listed alphabetically, geographically and by disability served and link to general information regarding each school.

Residential Program Information and Matches

Residential school-age programs in approved private schools and special act districts are listed alphabetically and by disability. Programs are also listed by student needs served and link to more specific information regarding student profiles served and services offered.

Last Updated: April 11, 2011