Special Education

State Performance Plan Indicator 11: Directions for Submission of Data to NYSED for 2012-13

Overview:

If your school district is scheduled to report during the 2012-13 school year on Indicator 11 (see schedule at http://www.p12.nysed.gov/sedcar/sppschedule2011-2017.html), your staff will need to collect individual student data throughout the school year 2012-13 to be able to report in fall 2013 through the Student Information Repository System (SIRS) using the Assessment Fact Template. Following is a summary of what is collected, which students you should be collecting data about and when and how to submit the data.


The measure:

Indicator 11 measures the percent of children with parental consent to evaluate, who were evaluated within State established timelines.  Initial evaluations of preschool children to determine eligibility for special education services must be completed within 60 calendar days of consent of the parent to conduct the evaluation.  Initial evaluations of school-age children must also be completed within 60 calendar days of a parent’s consent for evaluation.  This indicator is a measure of the extent to which the school district’s Committee on Preschool Special Education (CPSE) and/or Committee on Special Education (CSE) act upon referrals within the timelines.


Data required and for whom:

During the year you must collect and be prepared to provide individual student level data, including the date when the student is referred to the CPSE and/or CSE, the date parental consent to evaluate the student is received, the date the CPSE or CSE meeting is held to discuss evaluation results and reasons why evaluations are not completed within the required timelines.  Data are to be provided on all students for whom parental consent to evaluate is received between July 1, 2012 and June 30, 2013.


Submission and certification:

Report for each student meeting the criteria noted above. To submit the data, you will use the Special Education Events Template and submit data through SIRS. These data must be submitted to the Level 2 Warehouse and certified in the VR11 Report at http://pd.nysed.gov.  The PD data system will begin displaying these data from L2 on June 1, 2013. The due date for certifying these data is September 30, 2013. Directions for the 2012-13 submission of data through SIRS will be posted in the SIRS Manual for 2012-13 at http://www.p12.nysed.gov/irs/sirs/.  Additional information: http://www.p12.nysed.gov/specialed/spp/indicators/11.htm.


Contacts:

Policy questions - Special Education Policy Unit at (518) 473-2878
Data questions - IRS Special Education Unit at (518) 486-4678.

Last Updated: February 12, 2013