Part B State Performance Plan (SPP) for 2005-2010

Overview of the State Performance Plan Development

See Overview of the State Performance Plan Development preceding Indicator #1.

 

Monitoring Priority:  Effective General Supervision Part B / General Supervision

 

Indicator #20:  State reported data (618 and State Performance Plan and Annual Performance Report) are timely and accurate.  

(20 U.S.C. 1416(a)(3)(B))

 

Measurement:

State reported data, including 618 data and annual performance reports, are:

a.     Submitted on or before due dates (February 1 for child count, including race and ethnicity, placement; November 1 for exiting, discipline, personnel; and February 1 for Annual Performance Reports); and

    b.  Accurate (describe mechanisms for ensuring accuracy).

 

Overview of Issue/Description of System or Process

SED maintains various systems to collect, edit, verify and report valid, reliable and accurate data to meet all State and federal data collection requirements for accountability and program improvement. The federal reporting requirements include the SPP, APR, and USED data collection requirements in section 618 of IDEA which include data on Child Count, LRE, Exiting, Discipline, Personnel, State Assessments and Due Process.

 

Beginning in the 2005-06 school year, the SPP has significantly added to the need for data collection by requiring data from the State on 20 federal “indicators.”  The areas requiring collection and analysis of new types of data include:

NYS maintains the following systems for collecting data required under section 618 of IDEA and for the SPP:

 

The following SED processes contribute to the timeliness, quality and accuracy of State reported data:

Baseline Data for FFY 2004 (School Year 2004-05)

 

All required reports were submitted by their due dates. Revisions were made in response to USED request for verification of December 1, 2004 data and final data was provided for the Annual Congressional Report. Several reports required revisions to correct data reporting errors.
 

Type of Data

Due Date

Submitted

Child Count, including race and ethnicity, and LRE (December 1, 2004 data)

February 1, 2005

February 1, 2005

Revised on April 15, 2005 upon request for verification from USDOE.

Revised on July 14, 2005 for publication in the Annual Congressional Report.

Exiting (2003-04 data)

November 1, 2004

November 1, 2004

Revised on July 14, 2005 for publication in the Annual Congressional Report.

Revised August 18, 2005 to correct errors  identified by WESTAT.

Discipline (2003-04 data)

November 1, 2004

November 1, 2004

Revised on July 14, 2005 for publication in the Annual Congressional Report.

Revised August 18, 2005 to correct errors  identified by WESTAT.

Personnel (December 1, 2003 data)

November 1, 2005

November 1, 2004

Revised on July 14, 2005 for publication in the Annual Congressional Report.

Revised on January 11, 2006 to correct a data compiling error.

APR (including due process & state assessment data for school year 2003-04)

March 31, 2005

March 31, 2005

SPP (including due process data for 2004-05 school year)

December 2, 2005

December 2, 2005

Due Process data revised in December 2006 to correct reporting errors.

 Discussion of Baseline Data

 

All required reports were submitted by their due dates and revised by the deadline date established by WESTAT in order to get the data into the Annual Congressional report. NYS took the opportunity to revise the 12/1/04 child count and LRE data by July 15, 2005 and plans to submit revised exiting, personnel and discipline data for 2004-05 school year by July 1, 2006. The additional time between November 1, 2005 and July 1, 2006 allows NYS time to complete error corrections and reasonability checks before data are finalized for publication in the Annual Congressional Report. The Department anticipates that with the full implementation of SIRS data system, the timeline for finalizing section 618 data will be shortened.

 

 

FFY

Measurable and Rigorous Target

2005
(2005-06)

100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

2006
(2006-07)

100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

2007
(2007-08)

100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

2008
(2008-09)

100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

2009
(2009-10)

100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

2010
(2010-11)

100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

  

   Improvement Activities/Timelines/Resources

Activity

Timeline

Resources

All appropriate processes and procedures to ensure timeliness, accuracy and quality of data listed under the Overview of Issue/Description of System or Process section will continue throughout the six-year cycle of the SPP.

2005-11

SEDCAR

NYS will begin to phase in SIRS with unique student identifiers beginning in the 2005-06 school year and continuing throughout the six-year cycle of the SPP until all student specific data are collected through the single statewide system. 

 

2005-11

SEDCAR

Continue to train staff on all processes and requirements related to preparing federal reports.

2005-11

SEDCAR

Increase number of staff to do data collection, analysis and reporting activities.

2007-08

SEDCAR

Continue to conduct error identification and correction procedures, followed by reasonability checks and completion of verification procedures.

2005-11

SEDCAR

Continue to conduct training sessions and provide technical assistance through telephone, e-mail, and websites. Technical assistance is also provided through the NYS SEQA offices, RICs, SETRC and other funded networks. 

2005-11

SEDCAR

Attend national training and information sessions. 

2005-11

SEDCAR

Work with EMSC to collaboratively develop manuals, memos and provide technical assistance to school districts.

2005-11

SEDCAR