Special Education

Overview of the Annual Performance Report Development:

See Overview of the Development of the Annual Performance Report (APR) in the Introduction section, page 1.

Monitoring Priority: FAPE in the LRE

Indicator 20: State reported data (section 618, State Performance Plan (SPP) and APR) are timely and accurate.
(20 U.S.C. 1416(a)(3)(B))

Measurement:

State reported data, including section 618 data, SPP, and APRs, are:

  1. Submitted on or before due dates (February 1 for child count, including race and ethnicity, placement; November 1 for exiting, discipline, personnel and dispute resolution; and February 1 for APRs and assessment); and
  2. Accurate, including covering the correct year and following the correct measurement.

States are required to use the “Indicator 20 Scoring Rubric” for reporting data for this indicator (see tables below).

Data Source:

New York State (NYS) will use State-selected data sources, including data from State data system and SPP/APR.

Federal Fiscal Year (FFY) Measurable and Rigorous Target
FFY 2010
(2010-11 school year)
100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

Actual Target Data for FFY 2010:

State reported data (618, SPP and APR) were 100 percent timely and accurate.

SPP/APR Data – Indicator  20
APR Indicator Valid and Reliable Correct Calculation Total
1 1   1
2 1   1
3A 1 1 2
3B 1 1 2
3C 1 1 2
4A 1 1 2
4B 0 1 1
5 1 1 2
7 1 1 2
8 1 1 2
9 1 1 2
10 1 1 2
11 1 1 2
12 1 1 2
13 1 1 2
14 1 1 2
15 1 1 2
16 1 1 2
17 1 1 2
18 1 1 2
19 1 1 2
Subtotal 39
APR Score Calculation Timely Submission Points – If the FFY 2010 APR was submitted on-time, place the number 5 in the cell on the right. 5
Grand Total = (Sum of subtotal and Timely Submission Points) 44

 

618 Data – Indicator 20
Table Timely Complete Data Passed Edit Check Responded to Date Note Requests Total
Table 1 – Child Count
Due Date: 2/2/2011
1 1 1 1 4
Table 2 – Personnel
Due Date: 11/2/2011
1 1 1 N/A 3
Table 3 – Ed. Environments
Due Date: 2/2/2011
1 1 1 1 4
Table 4 – Exiting
Due Date: 11/2/2011
1 1 1 N/A 3
Table 5 – Discipline
Due Date: 11/2/2011
1 1 1 N/A 3
Table 6 – State Assessment
Due Date: 12/15/2011
1* N/A N/A N/A 1
Table 7 – Dispute Resolution
Due Date: 11/2/2011
1 1 1 N/A 3
Table 8 - MOE/CEIS
Due Date: 5/1/11
1 N/A N/A N/A 1
  Subtotal 22
618 Score Calculation Grand Total
(Subtotal X 2.045)
44.99

 

Indicator 20 Calculation
A. APR Grand Total 44
B. 618 Grand Total 44.99
C. APR Grand Total (A) + 618 Grand Total (B) = 88.99
Total N/A in APR 0
Total N/A in 618 0
Base 90
D. Subtotal (C divided by Base*) = 0.988
E. Indicator Score = Subtotal (D) times 100 98.89

* The State is appealing DAC’s determination that the Table 6 submission was not timely based on the timely December 14, 2011 submission of the N093 (required in Part 1 of the CSPR) and the December 16 submission of the N003 and N004 files (which are not used in the Part 1 of the CSPR). In prior years, these files would not have been due until February 1 and the due date was changed solely to ensure that the N093 file data was available for use in the CSPR by December 15.

Discussion of Improvement Activities Completed and Explanation of Progress or Slippage that occurred for FFY 2010:

Explanation of Progress or Slippage

NYS’ compliance rate on this indicator is 100 percent.

Improvement Activities Completed in 2010-11

  • The State continued its participation in the annual data managers' meeting hosted by the Data Accountability Center.
    • Annual activities completed to ensure NYS’ section 618 data are accurate, valid and reliable include, but are not limited to, the following:
    • Implement numerous edit checks at Level 0 of our State’s data warehouse.  These edit checks are reviewed and revised continuously to ensure data are reasonable.
    • Implement additional edit checks at Level 1 of our State’s data warehouse. Require school districts to resolve any identified issues related to incomplete or inaccurate data identified at this level before the data are moved to the State’s Level 2 environment.
    • Implement additional edit checks at Level 2 of the State’s data warehouse (much fewer checks compared to those implemented at L0 and L1).  As an example, these edit checks allow the State to determine duplications in reporting the same student by two school districts and to resolve these types of issues before State data files are finalized.
    • Implement additional edit checks and reasonability checks when school districts' individual student data are displayed in the various special education reports. These aggregated reports (with links to individual students’ data) assist school districts to compare some totals against previous year’s totals, and to review results of calculations to ensure individual students’ data are included accurately in the various calculations and aggregates.
    • Provide technical assistance regarding data collection requirements and procedures continuously throughout the year.  Technical assistance is also provided annually throughout the State in group format as requested by various regions and large cities of the State.
    • Prepare written communications and documentation annually and throughout the year to provide data reporting instructions, guidelines and timelines.
    • The State’s special education monitoring personnel assist school districts to accurately report compliance data by providing them technical assistance on regulatory requirements related to the compliance indicators.

Additional Information Required by the Office of Special Education Programs (OSEP) APR Response Table for this Indicator (if applicable):

Statement from the OSEP Response Table State’s Response
In reporting on Indicator 20 in the FFY 2010 APR, the State must use the Indicator 20 Data Rubric.  If the State does not report 100 percent compliance in the FFY 2010 APR, the State must review its improvement activities and revise them, if necessary. The State reported 100 percent compliance using the Indicator 20 Data Rubric.

Revisions, with Justification, to Proposed Targets/ Improvement Activities / Timelines / Resources for FFY 2010 [If applicable]

None

Last Updated: April 18, 2012