Special Education

Overview of the Annual Performance Report Development:

See Overview of the Development of the Annual Performance Report (APR) in the Introduction section, page 1.

Monitoring Priority: FAPE in the LRE

Indicator 20: State reported data (section 618, State Performance Plan (SPP) and APR) are timely and accurate.
(20 U.S.C. 1416(a)(3)(B))

Measurement:

State reported data, including section 618 data, SPP, and APRs, are:

  1. Submitted on or before due dates (first Wednesday in February for child count, including race and ethnicity; and educational environments; first Wednesday in November for exiting, discipline, personnel and dispute resolution; December 15 for assessment; May 1 for Maintenance of Effort & Coordinated Early Intervening Services; and February 1 for APRs).
  2. Accurate, including covering the correct year and following the correct measurement.

States are required to use the “Indicator 20 Scoring Rubric” for reporting data for this indicator (see tables below).

Data Source:

New York State (NYS) will use State-selected data sources, including data from State data system and SPP/APR.

Federal Fiscal Year (FFY) Measurable and Rigorous Target
FFY 2012
(2012-13 school year)
100 percent of State reported data, including 618 data and annual performance reports, are submitted on or before due dates and are accurate.

Actual Target Data for FFY 2012:

100 percent of State reported data, including 618 data and annual performance reports were submitted on or before the due dates and are accurate.

Indicator 20 - SPP/APR Data
APR Indicator Valid and Reliable Correct Calculation Total
1 1   1
2 1   1
3A 1 1 2
3B 1 1 2
3C 1 1 2
4A 1 1 2
4B 1 1 2
5 1 1 2
6 1 1 2
7 1 1 2
8 1 1 2
9 1 1 2
10 1 1 2
11 1 1 2
12 1 1 2
13 1 1 2
14 1 1 2
15 1 1 2
18 1 1 2
19 1 1 2
    Subtotal 38
APR Score Calculation  Timely Submission Points - If the FFY 2012 APR was submitted on-time, place the number 5 in the cell on the right. 5
 
Grand Total – (Sum of the subtotal and Timely Submission Points) =
 
43.00

 

 Indicator 20 - 618 Data
Table Timely Complete Data Passed Edit Check Responded to Date Note Requests Total
Table 1 – Child Count
Due Date: 2/6/13
 
1
 
1
 
1
 
1
 
4
Table 2 – Personnel
Due Date: 11/6/13
 
1
 
1
 
1
 
N/A
 
3
Table 3 – Ed. Environments
Due Date: 2/6/13
 
1
 
1
 
1
 
1
 
4
Table 4 – Exiting
Due Date: 11/6/13
 
1
 
1
 
1
 
N/A
 
3
Table 5 – Discipline
Due Date: 11/6/13
 
1
 
1
 
1
 
N/A
 
3
Table 6 – State Assessment
Due Date: 12/19/13
 
1
 
NA
 
NA
 
N/A
 
1
Table 7 – Dispute Resolution
Due Date: 11/6/13
 
1
 
1
 
1
 
N/A
 
3
Table 8 - MOE/CEIS
Due Date:  5/1/13
1 1 N/A N/A 2
Subtotal 23
618 Score Calculation Grand Total
(Subtotal X 1.8695)=
43
Indicator 20 Calculation
A. APR Grand Total 43.00
B. 618 Grand Total 43.00
C. APR Grand Total (A) + 618 Grand Total (B) = 86.00
Total N/A in APR
Total N/A in 618
0
0
Base 86.00
D. Subtotal (C divided by Base*) = 1.000
E. Indicator Score (Subtotal D x 100) = 100.00

Discussion of Improvement Activities Completed and Explanation of Progress or Slippage that occurred for FFY 2012:

Explanation of Progress or Slippage

NYS’ compliance rate on this indicator is 100 percent.

Improvement Activities Completed in 2012-13

  • The State continued its participation in the monthly technical assistance calls hosted by OSEP.
  • The State regularly reviewed The Right IDEA website for technical assistance resources, information and documentation that can be utilized to improve SPP results.
  • Annual activities completed to ensure error-free, consistent, valid and reliable section 618 data and evidence that these standards are met include, but are not limited to, the following:
    • Implement numerous edit checks at Level 0 of our State’s data warehouse.  These edit checks are reviewed and revised continuously to ensure data are reasonable.
    • Implement additional edit checks at Level 1 of our State’s data warehouse.  Require school districts to resolve any identified issues related to incomplete or inaccurate data identified at this level before the data are moved to the State’s Level 2 environment.
    • Implement additional edit checks at Level 2 of the State’s data warehouse (much fewer checks compared to those implemented at L0 and L1).  As an example, these edit checks allow the State to determine duplications in reporting the same student by two school districts and to resolve these types of issues before State data files are finalized.
    • Implement additional edit checks and reasonability checks when school districts' individual student data are displayed in the various special education reports.  These aggregated reports (with links to individual students’ data) assist school districts to compare some totals against previous year’s totals, and to review results of calculations to ensure individual students’ data are included accurately in the various calculations and aggregates.
    • Provide technical assistance regarding data collection requirements and procedures continuously throughout the year.  Technical assistance is also provided annually throughout the State in group format as requested by various regions and large cities of the State.
    • Prepare written communications and documentation annually and throughout the year to provide data reporting instructions, guidelines and timelines.
    • The State’s special education monitoring personnel assists school districts to accurately report compliance data by providing them technical assistance on regulatory requirements related to the compliance indicators.

Revisions, with Justification, to Proposed Targets/ Improvement Activities / Timelines / Resources for FFY 2013 [If applicable]

None

Last Updated: July 10, 2014