Nita M. Lowey 21st Century Community Learning Centers
- About Us
- Updates and Important Information
- Laws, Regulations, and Guidance
- NASA STEM Challenge Project 2020-21
- NASA STEM Challenge Project 2019-20
- 21st CCLC STEM-Rich Aterschool Making Project
- NOAA Watershed STEM Education Partnership Grant
- Technical Assistance Resource Centers (TARCS)
- Program Evaluation
- Program Resources
- Award Recipients
- Pre-screened External Organizations
- Archives
About Us:
21st Century Community Learning Centers is a federally-funded program which supports the creation of community learning centers that operate programs for students, particularly those who attend high-poverty and low-performing schools, and their families. By providing tutoring and other academic enrichment activities along with a broad array of youth development opportunities that complement their regular academic programs, these centers help students meet state and local student standards in core academic subjects, such as English language arts and math. In addition, literacy and other educational services are offered to families of students participating in the program.
Updates and Important Information:
Site Visit Monitoring (SMV) Report Template Virtual Site Monitoring Visit Addendum Action Plan Template Glossary |
21 APR New GPRA (Iterative Implementation Guide v.1.2) Note: This document from USDOE Office of Elementary and Secondary Education provides the most up-to-date information on the new GPRA requirements for 21CCLC Annual Performance Reports, effective as of the 2021-22 program year.
21st CCLC Fiscal Flowchart 
Note: This chart will help subgrantees understand how fiscal documents are processed through NYSED. All fiscal forms are available on NYSED’s Grants Finance’s page. Additional forms for 21st CCLC are posted below. You can seek further assistance from your Resource Center.
Program Director’s Progress Brief (4/28/21) Note: This is a demonstration sample that will be used to guide Progress Briefs for future year Mid-Year Reports.
NYS 21st Century Learning Kick Off 2020- A recording of the session can be found on the NY 21st Century Learning Centers Professional Development Materials page.
21st CCLC Statewide Fall 2020 Kick-Off (11/12/20)
NYS 21st CCLC Program and Evaluation Timeline (September 2021-June 2022) (revised 8/27/21)
NYS 21st CCLC’s Statewide Data Collection System (revised 9/9/20)
EZReports Teacher Survey Webinar Q & A (3/3/21)
NYS 21 C Teacher Survey 2020 (revised 12/21/20)
Teacher Survey Timeline (updated 3/26/21)
MI's slide deck from 3-3-21 Teacher Survey Training Webinar (Overview)
Original Principal Letter (sent 3/1/21)
For additional training videos and webinars, please visit https://www.ezreports.org/NewYork. Go to Support tab > Training Videos. There you can access NYSED Webinars (led by RCs, NYSED, MI and/or TK) as well as other EZReports Webinars (State trainings, Full trainings, General, Setup, Administration, etc.)
FAQ’s from 21st CCLC’s Spring 2020 Virtual Symposium (revised 6/18/20)
NYS 21 CCLC 2019 Student Enrollment Roster Instructions (5/12/20)
NYS 21 CCLC 2019 Attendance Summary Year 3 Template 
(updated 5/8/20)
Note: These documents provide an updated Attendance Roster Template and instructions, which reflect the flexibility for participation targets due to the Coronavirus, as announced in NYSED's "Guidance #3" circulated Friday, 5-8-2020. As explained in these instructions, attendance for activities occurring between 3-18-2020 through the end of the school year do not need to be reported at the same level of detail. These documents replace the template and instructions that were circulated on 4-2-2020.
Year 2 Statewide Evaluation Highlights (November 2019) 
NYSED's Updates (Statewide Fall Conference, November 2019)
NYSED’s Updates (Spring Conference, May 2019)
Site Monitoring Visits and Action Plan Fact Sheet
Note: The New York State Education Department (NYSED) is sharing the information below with sub-grantees as a reminder of the purpose and expectations of Site Monitoring Visits (SMVs) conducted by the Technical Assistance Resource Centers (TARCs) and/or NYSED and the follow up Action Plans that are required when areas of partial and non-compliance are identified. The following information should be shared with program, partners, and fiscal staff.
Technical Assistance (TA) Report Template (10/4/19)
Note: TARC staff or consultants must conduct on-site technical assistance (TA) visits when more intense assistance is necessary. It is anticipated that approximately 10-15% of programs may require an on-site TA visit during any program year. TA visits are targeted assistance visits and may not be combined with a monitoring visit. The three-hour technical assistance site visits shall be based on the needs of the individual program. Areas of technical assistance may include alignment of program activities with the regular school day, academic curricula, and program objective; effective communication with building administrators and faculty, professional development for staff; engagement of parents, families and the community’ recruitment and retention of student participants; use of Quality Self-Assessment Tool; collection and entry of data for the federal Annual Performance Report, and other program administration issues.
Program Activity Implementation Review (PAIR) template (May 2019)
Note: NYSED requires that the program director or site coordinator conduct a formal review for each program activity offered at least twice a year. Use of this particular form, while not required, is highly recommended, as it is based on out-of-school time research.
Program Modification Request Fact Sheet (revised 6/24/21)
Note: This document will serve to provide clarity to subgrantees of the process in submitting a program modification request for NYSED review and approval.
For Program Modification requests, updating Participating schools form, and Program Site forms, please submit the documents using the WORD version.
Program Modification Request 
Program Modification Request (PDF) (revised 6/18/21)
Participating Schools form Participating Schools from (PDF) (revised 12/9/20)
Program Site Form (PDF) (revised 12/9/20)
Sample Partnership Agreement Sample Partnership Agreement (PDF) (July 2021)
Active Parental Consent and Enrollment Form (english) Spanish
Passive Parental Consent and Enrollment Form (english)
Spanish
Note: These standard enrollment forms (recommended above) may be used for NYS 21st CCLC programs. However, sub-grantees should determine their corresponding school district’s policy about whether, and what kind of parental consent (active vs. passive) may be required in order to release student data for research purposes. If consent is required, using passive consent, where permissible, would be anticipated to result in obtaining data on larger proportions of student participants. If you have any questions, please contact your appropriate Technical Assistance Resource Center (TARC).
Student Participant Reporting Fact Sheet (revised November 2019) Note: This document will serve to alert sub-grantees and evaluators of important changes in student participation reporting beginning July 1, 2019.
NASA STEM Challenge Project for 2019-2020
Lesson Plan Template (revised 05/2019)
Fiscal Policies and Procedures Template Note: In collaboration with Brustein & Manasevit, PLLC, NYSED created this document to serve as a template for an entity to use when developing its own policies and procedures.
Additional Guidance on Fiscal Policies and Procedures (revised 12.15.20) Note: This document serves to provide additional information regarding fiscal policies and procedures and aligns with the new SMV reporting tool.
Sample of Personnel Activity Reports (PARs) PARs are mandatory reports that must be completed for each employee of the program that verfies the percentage of time worked and paid through the 21st CCLC program. NYSED requires that PARs are completed monthly or semi-annually.
Sample Personnel Activity Report (PAR) Multiple Funding Sources (updated 4.3.20)
Sample Personnel Activity Report (PAR) Single Source Funding Source
Financial Management and Allowability Fact Sheet (i.e. Allowable and Unallowable Costs) Note: NYSED created this document as a reminder of requirements under the current RFP and updated Education Department General Administrative Regulations (EDGAR).
Things to Keep in Mind Regarding Field Trips (September 2019) The Field Trip reminder applies to all sub-grantee programs. It contains critically important information that affects both attendance hours and use of 21st CCLC funds.
Inquiries regarding future Request For Proposals (RFP), future funding opportunities, or to be a reviewer, please send an email
Laws, Regulations, and Guidance:
New York State’s Approved Every Students Succeed Act Plan
- Note: Title IV Part B 21st CCLC is on pages 191-196 of the ESSA Plan ( 2.4 MB)
Federal Legislation, Regulations, and Guidance
21st CCLC Non-Regulatory Guidance( 735 KB)
NYS Office of Child and Family Services (helpful for SACC programs) Part 414 School-Age Child Care Regulations
OCFS Medication Administration Training
NYSED’s Health Services webpage
Guidelines for Medication Management in Schools (revised 12/2017) Note: This document is helpful for non-SACC programs
Quick Reference for Health Services in non-SACC licensed programs
Health and Emergency Management in School Settings (November 2018)
NYSED Letter regarding Advisory Boards Note: This letter is to remind programs about the purpose and requirements pertaining to the Advisory Board, including membership requirements, quarterly meeting requirements, and attendance requirements, stipulated in the Grant Application, NYSED 21st Century Community Learning Centers (CCLC) Evaluation Manual and other guidance documents.
COVID-19 Closure Information:
21st CCLC Guidance #1 (during Closure) (3/27/20)
21st CCLC Guidance #2 (during Closure) (4/2/20)
21st CCLC Guidance #3 (during Closure): Participation Requirements Flexibility Waiver (5/8/20)
Guidance #4 (during COVID-19): Partnerships and Use of ED grant funds (10/27/20)
Guidance #5 (during COVID-19): Equipment and Supplies (10/26/20)
Fact Sheet Regarding Grant Funds During COVID-19 Emergency from US Education Department (April 8, 2020)
Guidance for 21st CCLCs’ Program Evaluations During the COVID-19 Pandemic (4/15/20) Note: Document provides guidance and suggestions to help programs maintain productive evaluation activities during the current school shutdowns due to COVID-19.
U.S. Department of Education’s COVID-19 ("Coronavirus") Information and Resources for Schools and School Personnel Note: This website offers the most up-to-date information about this rapidly evolving situation.
Board of Regents and NYSED’s Coronavirus (COVID-19) Information for Schools Note: The Board of Regents and NYSED are providing information and guidance for P-12 schools, colleges and universities, licensed professionals, adult education programs, and NYSED employees in response to COVID-19.
NYSED’s Continuity of Learning Note: In response to COVID-19, NYSED launched this website featuring a continuity of learning resources to provide districts and teachers with increased options to keep students engaged in learning. There are Social Emotional Support Resources within the District Planning tab that program staff may find helpful as well.
21st CCLC Waiver Approval (10/27/20)
Fall 2020 Program Modification (Revised 9/23/30 to include Waiver Request) ( PDF )
Note: Above is New York’s approval letter to waive, for the 2020-2021 school year, the requirement in section 4201(b)(1)(A) of the Elementary and Secondary Education Act of 1965 (ESEA) that restricts activities provided by a program funded under the Nita M. Lowey 21st Century Community Learning Centers (21st CCLC) program to activities provided only during non-school hours or periods when school is not in session (such as before and after school or during summer recess). This waiver enables NYSED to approve a 21st CCLC subgrantee to provide supplemental activities when school is in session but students are not receiving in-person instruction, such as by permitting a teacher to provide additional academic supports during remote learning. As part of this waiver, New York assures that it will use, and ensure that its subgrantees use, 21st CCLC funds in accordance with all other provisions of Title IV, Part B of the ESEA and all applicable regulations, program plans, and applications.
Technical Assistance Resource Centers
Statewide 21st CCLC Resource Centers Website
The purpose of the 21st CCLC Technical Assistance Resource Centers is to provide ongoing support to all grantees to improve the quality of their programs and, in turn, improve the academic, social and emotional outcomes of students and the literacy of participant’s families.
New York City Technical Assistance Resource Center (NYC TARC)
The New York City Department of Education serves as the NYC Technical Assistance Resource Center, providing services to all NYC based grantees.
Contact Information:
Elida Martes, Director
New York City Department of Education
Office of Community Schools
333 7th Avenue, 12th floor
New York, NY 10001
Office: 212-330-9403
Email: emartes@schools.nyc.gov
Laurie Crutcher, Lead Program Manager
Office: 917-339-1716
Email: LCrutcher@schools.nyc.gov
Melissa Ocasio, Program Manager
Office: 212-356-3910
Email: mocasio7@schools.nyc.gov
Website: NYC Technical Assistance Resource Center
Rest of State Technical Assistance Resource Center (RoS TARC) The Ulster Board of Cooperative Educational Services serves as the RoS Technical Assistance Resource Center serving grantees outside of New York City in the rest of the state.
Contact Information:
Felicia Watson, Director
319 Broadway, Route 9W
Port Ewen, NY 12466
Office: 845-255-8989
Email: fwatson@ulsterboces.org
Nicholas Canino, Afterschool Specialist
Office: 845-255-8989
Email: ncanino@ulsterboces.org
Website: NYS 21st Century Community Learning Centers
Award Recipients
Current Recipients
- 21st Century Community Learning Center Grant Awards( 293 KB) - Round 7
- Round 7- NYS 21st CCLC FINAL Participant Target Enrollment (as of 2/11/20) ( 19kb)
Past Recipients
- Round 1 - 21st
Century Community Learning Center Grant Awards( 9 KB)
- Round 2 - 21st
Century Community Learning Center Grant Awards( 26.8 KB)
- Round 3 - 21st
Century Community Learning Center Grant Awards( 27.3 KB)
- Round 4 - 21st Century Community Learning Center Grant Awards
- Round 5 - 21st Century Community Learning Center Grant Awards
- Round 5B - 21st
Century Community Learning Center Grant Awards( 10.7 KB)
- Round 6 - 21st Century Community Learning Center Grant Awards( 67.50 KB)
For program or fiscal related questions, contact the Office of Student Support Services:
By phone: 518-486-6090
By email: emsc21stcclc@nysed.gov