21st Century Community Learning Centers
- About Us
- Updates and Important Information
- Laws, Regulations, and Guidance
- NASA STEM Challenge Project
- 21st CCLC STEM-Rich Aterschool Making Project
- Technical Assistance Resources
- Program Evaluation
- Program Resources
- Award Recipients
- Pre-screened External Organizations
- Archives
About Us:
21st Century Community Learning Centers is a federally-funded program which supports the creation of community learning centers that operate programs for students, particularly those who attend high-poverty and low-performing schools, and their families. By providing tutoring and other academic enrichment activities along with a broad array of youth development opportunities that complement their regular academic programs, these centers help students meet state and local student standards in core academic subjects, such as English language arts and math. In addition, literacy and other educational services are offered to families of students participating in the program.
Updates and Important Information:
Site Monitoring Visit (SMV) Report Template Glossary |
NYSED’s Updates (Spring Conference, May 2019)
Action Plan Template
(revised 5/23/19)
Program Activity Implementation Review (PAIR) template (May 2019)
Note: NYSED requires that the program director or site coordinator conduct a formal review for each program activity offered at least twice a year. Use of this particular form, while not required, is highly recommended, as it is based on out-of-school time research.
Program Modification Request Fact Sheet (May 2019)
Note: This document will serve to provide clarity to sub-grantees of the process in submitting a program modification request for NYSED review and approval.
Active Parental Consent and Enrollment Form 
Passive Parental Consent and Enrollment Form
Note: These standard enrollment forms (recommended above) may be used for NYS 21st CCLC programs. However, sub-grantees should determine their corresponding school district’s policy about whether, and what kind of parental consent (active vs. passive) may be required in order to release student data for research purposes. If consent is required, using passive consent, where permissible, would be anticipated to result in obtaining data on larger proportions of student participants. If you have any questions, please contact your appropriate Technical Assistance Resource Center (TARC).
Student Participant Reporting Fact Sheet (revised April 2019) Note: This document will serve to alert sub-grantees and evaluators of important changes in student participation reporting beginning this program year.
New York State 21st CCLC Program Timeline (January 2019-December 2019)
NASA STEM Challenge Project for 2019-2020
Site Visit Monitoring Report Template Note: This report will be used for site monitoring visits until June 30, 2019.
Lesson Plan Template (revised 05/2019)
Program Modification Request 
(revised 1/28/19)
Fiscal Policies and Procedures Template Note: In collaboration with Brustein & Manasevit, PLLC, NYSED created this document to serve as a template for an entity to use when developing its own policies and procedures.
Additional Guidance on Fiscal Policies and Procedures (revised 3/7/19) Note: This document serves to provide additional information regarding fiscal policies and procedures and aligns with the new SMV reporting tool.
Sample of Personnel Activity Reports (PARs) PARs are mandatory reports that must be completed for each employee of the program that verfies the percentage of time (%of FTE-{full time equivalent}) worked and paid through the 21st CCLC program. NYSED requires that PARs are completed monthly or semi-annually.
Sample Personnel Activity Report (PAR) Multiple Funding Sources
Sample Personnel Activity Report (PAR) Single Source Funding Source
Things to Keep in Mind Regarding Field Trips (September 2019) The Field Trip reminder applies to all sub-grantee programs. It contains critically important information that affects both attendance hours and use of 21st CCLC funds.
Inquiries regarding future Request For Proposals (RFP), future funding opportunities, or to be a reviewer, please send an email
Laws, Regulations, and Guidance:
New York State’s Approved Every Students Succeed Act Plan
- Note: Title IV Part B 21st CCLC is on pages 191-196 of the ESSA Plan ( 2.4 MB)
Federal Legislation, Regulations, and Guidance
21st CCLC Non-Regulatory Guidance( 735 KB)
NYS Office of Child and Family Services (helpful for SACC programs) Part 414 School-Age Child Care Regulations
OCFS Medication Administration Training
NYSED’s Health Services webpage
Guidelines for Medication Management in Schools (revised 12/2017) Note: This document is helpful for non-SACC programs
Quick Reference for Health Services in non-SACC licensed programs
Health and Emergency Management in School Settings (November 2018)
NYSED Letter regarding Advisory Boards Note: This letter is to remind programs about the purpose and requirements pertaining to the Advisory Board, including membership requirements, quarterly meeting requirements, and attendance requirements, stipulated in the Grant Application, NYSED 21st Century Community Learning Centers (CCLC) Evaluation Manual and other guidance documents.
Expanded Learning Time (ELT) Updates and Verification (September 2019) If you are currently approved to deliver 21st CCLC services during the mandatory school day (approved for ELT), the ELT notification form with a Revised Participating Schools Form (revised 9.23.19) is critically important for you to read, understand, and respond to within the timeline provided.
Technical Assistance Resource Centers
Statewide 21st CCLC Resource Centers Website
The purpose of the 21st CCLC Technical Assistance Resource Centers is to provide ongoing support to all grantees to improve the quality of their programs and, in turn, improve the academic, social and emotional outcomes of students and the literacy of participant’s families.
New York City Technical Assistance Resource Center (NYC TARC)
The New York City Department of Education serves as the NYC Technical Assistance Resource Center, providing services to all NYC based grantees.
Contact Information:
Elida Martes, Director
New York City Department of Education
Office of Community Schools
333 7th Avenue, 7th floor
New York, NY 10001
Office: 212-330-9403
Email: emartes@schools.nyc.gov
Laurie Crutcher, Lead Program Manager
Office: 917-339-1716
Email: LCrutcher@schools.nyc.gov
Melissa Ocasio, Program Manager
Office: 212-356-3910
Email: mocasio7@schools.nyc.gov
Website: NYS 21st Century Community Learning Centers
Rest of State Technical Assistance Resource Center (RoS TARC) The Ulster Board of Cooperative Educational Services serves as the RoS Technical Assistance Resource Center serving grantees outside of New York City in the rest of the state.
Contact Information:
Felicia Watson, Director
319 Broadway, Route 9W
Port Ewen, NY 12466
Office: 845-255-8989
Email: fwatson@ulsterboces.org
Nicholas Canino, Afterschool Specialist
Office: 845-255-8989
Email: ncanino@ulsterboces.org
Website: NYS 21st Century Community Learning Centers
Award Recipients
Current Recipients
- 21st Century Community Learning Center Grant Awards( 293 KB) - Round 7
Past Recipients
- Round 1 - 21st
Century Community Learning Center Grant Awards( 9 KB)
- Round 2 - 21st
Century Community Learning Center Grant Awards( 26.8 KB)
- Round 3 - 21st
Century Community Learning Center Grant Awards( 27.3 KB)
- Round 4 - 21st Century Community Learning Center Grant Awards
- Round 5 - 21st Century Community Learning Center Grant Awards
- Round 5B - 21st
Century Community Learning Center Grant Awards( 10.7 KB)
- Round 6 - 21st Century Community Learning Center Grant Awards( 67.50 KB)
For program or fiscal related questions, contact the Office of Student Support Services:
By phone: 518-486-6090
By email: emsc21stcclc@nysed.gov