NYSED:SSS:21st Century Community Learning Centers

21st Century Community Learning Centers

About Us:

21st Century Community Learning Centers is a federally-funded program which supports the creation of community learning centers that operate programs for students, particularly those who attend high-poverty and low-performing schools, and their families. By providing tutoring and other academic enrichment activities along with a broad array of youth development opportunities that complement their regular academic programs, these centers help students meet state and local student standards in core academic subjects, such as English language arts and math. In addition, literacy and other educational services are offered to families of students participating in the program.

Updates and Important Information:

Site Monitoring Visit (SMV) Report Template (revised 5/23/19) Note: This report will be used for site monitoring visits starting July 1, 2019.

Glossary (revised 5/23/19) Note: This document is aligned with the new Site Monitoring Visit Report Template

Principles of Effectiveness

Year 2 Statewide Evaluation Highlights (November 2019)

NYSED's Updates (Statewide Fall Conference, November 2019)

NYSED’s Updates (Spring Conference, May 2019)

Site Monitoring Visits and Action Plan Fact Sheet

Note: The New York State Education Department (NYSED) is sharing the information below with sub-grantees as a reminder of the purpose and expectations of Site Monitoring Visits (SMVs) conducted by the Technical Assistance Resource Centers (TARCs) and/or NYSED and the follow up Action Plans that are required when areas of partial and non-compliance are identified. The following information should be shared with program, partners, and fiscal staff.

Action Plan Template (revised 10/4/19)

Technical Assistance (TA) Report Template (10/4/19)

Note: TARC staff or consultants must conduct on-site technical assistance (TA) visits when more intense assistance is necessary. It is anticipated that approximately 10-15% of programs may require an on-site TA visit during any program year. TA visits are targeted assistance visits and may not be combined with a monitoring visit. The three-hour technical assistance site visits shall be based on the needs of the individual program. Areas of technical assistance may include alignment of program activities with the regular school day, academic curricula, and program objective; effective communication with building administrators and faculty, professional development for staff; engagement of parents, families and the community’ recruitment and retention of student participants; use of Quality Self-Assessment Tool; collection and entry of data for the federal Annual Performance Report, and other program administration issues.

Program Activity Implementation Review (PAIR) template (May 2019)
Note: NYSED requires that the program director or site coordinator conduct a formal review for each program activity offered at least twice a year. Use of this particular form, while not required, is highly recommended, as it is based on out-of-school time research.

Program Modification Request Fact Sheet (May 2019)
Note: This document will serve to provide clarity to sub-grantees of the process in submitting a program modification request for NYSED review and approval.

Active Parental Consent and Enrollment Form (english) Spanish
Passive Parental Consent and Enrollment Form (english) Spanish
Note: These standard enrollment forms (recommended above) may be used for NYS 21st CCLC programs. However, sub-grantees should determine their corresponding school district’s policy about whether, and what kind of parental consent (active vs. passive) may be required in order to release student data for research purposes. If consent is required, using passive consent, where permissible, would be anticipated to result in obtaining data on larger proportions of student participants. If you have any questions, please contact your appropriate Technical Assistance Resource Center (TARC).

Student Participant Reporting Fact Sheet (revised November 2019) Note: This document will serve to alert sub-grantees and evaluators of important changes in student participation reporting beginning July 1, 2019.

New York State 21st CCLC Timeline (November 2019-September 2020) (revised 3/27/20)

NASA STEM Challenge Project for 2019-2020

Lesson Plan Template (revised 05/2019)

Program Modification Request (revised 1/28/19)

Fiscal Policies and Procedures Template Note: In collaboration with Brustein & Manasevit, PLLC, NYSED created this document to serve as a template for an entity to use when developing its own policies and procedures.

Additional Guidance on Fiscal Policies and Procedures (revised 2/27/20) Note: This document serves to provide additional information regarding fiscal policies and procedures and aligns with the new SMV reporting tool.

Sample of Personnel Activity Reports (PARs) PARs are mandatory reports that must be completed for each employee of the program that verfies the percentage of time worked and paid through the 21st CCLC program. NYSED requires that PARs are completed monthly or semi-annually.

Sample Personnel Activity Report (PAR) Multiple Funding Sources (updated 4.3.20)

Sample Personnel Activity Report (PAR) Single Source Funding Source

Financial Management and Allowability Fact Sheet (i.e. Allowable and Unallowable Costs) Note: NYSED created this document as a reminder of requirements under the current RFP and updated Education Department General Administrative Regulations (EDGAR).

Things to Keep in Mind Regarding Field Trips (September 2019) The Field Trip reminder applies to all sub-grantee programs. It contains critically important information that affects both attendance hours and use of 21st CCLC funds.

Inquiries regarding future Request For Proposals (RFP), future funding opportunities, or to be a reviewer, please send an email

Laws, Regulations, and Guidance:

New York State’s Approved Every Students Succeed Act Plan

Note: Title IV Part B 21st CCLC is on pages 191-196 of the ESSA Plan ( 2.4 MB)

Federal Legislation, Regulations, and Guidance

21st CCLC Non-Regulatory Guidance( 735 KB)

NYS Office of Child and Family Services (helpful for SACC programs) Part 414 School-Age Child Care Regulations

OCFS Medication Administration Training

NYSED’s Health Services webpage

Provision of Nursing Services in School Settings (including One-to-One Nursing Services with Students with Special Needs) with Q&A (1/7/2019)

Guidelines for Medication Management in Schools (revised 12/2017) Note: This document is helpful for non-SACC programs

Quick Reference for Health Services in non-SACC licensed programs

Health and Emergency Management in School Settings (November 2018)

NYSED Letter regarding Advisory Boards Note: This letter is to remind programs about the purpose and requirements pertaining to the Advisory Board, including membership requirements, quarterly meeting requirements, and attendance requirements, stipulated in the Grant Application, NYSED 21st Century Community Learning Centers (CCLC) Evaluation Manual and other guidance documents.

COVID-19 Closure Information:

21st CCLC Guidance #1 (during Closure) (3/27/20)

21st CCLC Guidance #2 (during Closure) (4/2/20)

Temporary 21st CCLC Program Modification Form (3/27/20) (Please Note: All email communication (subject line and any attachments) must include your project number)

Technical Assistance Resource Centers

Statewide 21st CCLC Resource Centers Website

The purpose of the 21st CCLC Technical Assistance Resource Centers is to provide ongoing support to all grantees to improve the quality of their programs and, in turn, improve the academic, social and emotional outcomes of students and the literacy of participant’s families.

New York City Technical Assistance Resource Center (NYC TARC)
The New York City Department of Education serves as the NYC Technical Assistance Resource Center, providing services to all NYC based grantees.

Contact Information:
Elida Martes, Director
New York City Department of Education
Office of Community Schools
333 7th Avenue, 12th floor
New York, NY 10001
Office: 212-330-9403
Email: emartes@schools.nyc.gov
Laurie Crutcher, Lead Program Manager
Office: 917-339-1716
Email: LCrutcher@schools.nyc.gov
Melissa Ocasio, Program Manager
Office: 212-356-3910
Email: mocasio7@schools.nyc.gov
Website: NYS 21st Century Community Learning Centers

Rest of State Technical Assistance Resource Center (RoS TARC) The Ulster Board of Cooperative Educational Services serves as the RoS Technical Assistance Resource Center serving grantees outside of New York City in the rest of the state.

Contact Information:
Felicia Watson, Director
319 Broadway, Route 9W
Port Ewen, NY 12466
Office: 845-255-8989
Email: fwatson@ulsterboces.org
Nicholas Canino, Afterschool Specialist
Office: 845-255-8989
Email: ncanino@ulsterboces.org
Website: NYS 21st Century Community Learning Centers

Award Recipients

Current Recipients

21st Century Community Learning Center Grant Awards( 293 KB) - Round 7
Round 7- NYS 21st CCLC FINAL Participant Target Enrollment (as of 2/11/20) ( 19kb)

Past Recipients

For program or fiscal related questions, contact the Office of Student Support Services:

By phone: 518-486-6090

By email: emsc21stcclc@nysed.gov

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Last Updated: April 3, 2020

SSS

Student Support Services