Student Support Services

21st Century Community Learning Centers

21st Century Community Learning Centers

About Us:

21st Century Community Learning Centers is a federally-funded program which supports the creation of community learning centers that operate programs for students, particularly those who attend high-poverty and low-performing schools, and their families.  By providing tutoring and other academic enrichment activities along with a broad array of youth development opportunities that complement their regular academic programs, these centers help students meet state and local student standards in core academic subjects, such as English language arts and math. In addition, literacy and other educational services are offered to families of students participating in the program.

Updates and Important Information:

Site Monitoring Visit (SMV) Report Templateexternal link (revised 5/23/19) Note: This report will be used for site monitoring visits starting July 1, 2019.

Glossarypdf (revised 5/23/19) Note: This document is aligned with the new Site Monitoring Visit Report Template

NYSED’s Updates (Spring Conference, May 2019)pdf

Action Plan Templatepdf (revised 5/23/19)

Program Activity Implementation Review (PAIR) template (May 2019)pdf
Note: NYSED requires that the program director or site coordinator conduct a formal review for each program activity offered at least twice a year. Use of this particular form, while not required, is highly recommended, as it is based on out-of-school time research.

Program Modification Request Fact Sheet (May 2019)pdf
Note: This document will serve to provide clarity to sub-grantees of the process in submitting a program modification request for NYSED review and approval.

Active Parental Consent and Enrollment Form pdf
Passive Parental Consent and Enrollment Form pdf
Note: These standard enrollment forms (recommended above) may be used for NYS 21st CCLC programs. However, sub-grantees should determine their corresponding school district’s policy about whether, and what kind of parental consent (active vs. passive) may be required in order to release student data for research purposes. If consent is required, using passive consent, where permissible, would be anticipated to result in obtaining data on larger proportions of student participants. If you have any questions, please contact your appropriate Technical Assistance Resource Center (TARC).

Student Participant Reporting Fact Sheet (revised April 2019)pdf Note: This document will serve to alert sub-grantees and evaluators of important changes in student participation reporting beginning this program year.

New York State 21st CCLC Program Timeline (January 2019-December 2019)pdf

NASA STEM Challenge Project for 2019-2020

Site Visit Monitoring Report Template Note: This report will be used for site monitoring visits until June 30, 2019.

Lesson Plan Template (revised 05/2019)

Program Modification Request external link (revised 1/28/19)

Fiscal Policies and Procedures Templatepdf Note: In collaboration with Brustein & Manasevit, PLLC, NYSED created this document to serve as a template for an entity to use when developing its own policies and procedures.

Additional Guidance on Fiscal Policies and Procedurespdf (revised 3/7/19) Note: This document serves to provide additional information regarding fiscal policies and procedures and aligns with the new SMV reporting tool.

Sample of Personnel Activity Reports (PARs) PARs are mandatory reports that must be completed for each employee of the program that verfies the percentage of time (%of FTE-{full time equivalent}) worked and paid through the 21st CCLC program.  NYSED requires that PARs are completed monthly or semi-annually.

Sample Personnel Activity Report (PAR) Multiple Funding Sources

Sample Personnel Activity Report (PAR) Single Source Funding Source pdf

Things to Keep in Mind Regarding Field Trips (September 2019) The Field Trip reminder applies to all sub-grantee programs. It contains critically important information that affects both attendance hours and use of 21st CCLC funds.

Inquiries regarding future Request For Proposals (RFP), future funding opportunities, or to be a reviewer, please send an email 

Laws, Regulations, and Guidance:

New York State’s Approved Every Students Succeed Act Plan

Federal Legislation, Regulations, and Guidanceexternal link

21st CCLC Non-Regulatory Guidanceexternal link(pdf 735 KB)

NYS Office of Child and Family Services (helpful for SACC programs) Part 414 School-Age Child Care Regulationsexternal link

OCFS Medication Administration Training

NYSED’s Health Services webpage

Provision of Nursing Services in School Settings (including One-to-One Nursing Services with Students with Special Needs) with Q&A pdf (1/7/2019)

Guidelines for Medication Management in Schools pdf (revised 12/2017) Note: This document is helpful for non-SACC programs

Quick Reference for Health Services in non-SACC licensed programspdf

Health and Emergency Management in School Settings pdf(November 2018)

NYSED Letter regarding Advisory Boards  Note: This letter is to remind programs about the purpose and requirements pertaining to the Advisory Board, including membership requirements, quarterly meeting requirements, and attendance requirements, stipulated in the Grant Application, NYSED 21st Century Community Learning Centers (CCLC) Evaluation Manual and other guidance documents.

Expanded Learning Time (ELT) Updates and Verification (September 2019) If you are currently approved to deliver 21st CCLC services during the mandatory school day (approved for ELT), the ELT notification form with a Revised Participating Schools Form (revised 9.23.19) is critically important for you to read, understand, and respond to within the timeline provided.

Technical Assistance Resource Centers

Statewide 21st CCLC Resource Centers Websiteexternal link

The purpose of the 21st CCLC Technical Assistance Resource Centers is to provide ongoing support to all grantees to improve the quality of their programs and, in turn, improve the academic, social and emotional outcomes of students and the literacy of participant’s families.  

New York City Technical Assistance Resource Center (NYC TARC)
The New York City Department of Education serves as the NYC Technical Assistance Resource Center, providing services to all NYC based grantees.

Contact Information:
Elida Martes, Director
New York City Department of Education
Office of Community Schools
333 7th Avenue, 7th floor
New York, NY 10001
Office: 212-330-9403
Laurie Crutcher, Lead Program Manager
Office: 917-339-1716
Melissa Ocasio, Program Manager
Office: 212-356-3910
Website: NYS 21st Century Community Learning Centersexternal link

Rest of State Technical Assistance Resource Center (RoS TARC) The Ulster Board of Cooperative Educational Services serves as the RoS Technical Assistance Resource Center serving grantees outside of New York City in the rest of the state.  

Contact Information:
Felicia Watson, Director
319 Broadway, Route 9W
Port Ewen, NY 12466
Office: 845-255-8989
Nicholas Canino, Afterschool Specialist
Office: 845-255-8989
Website: NYS 21st Century Community Learning Centersexternal link

Award Recipients

Current Recipients

Past Recipients

For program or fiscal related questions, contact the Office of Student Support Services:

By phone: 518-486-6090

By email:

Top of page

Last Updated: October 1, 2019