Student Support Services

21st Century Community Learning Centers

Program Evaluation

All states are required by the United States Department of Education to have a State Level Evaluator for the 21st CCLC program. The purpose of the evaluator is to assess the extent to which the state-level expected program outcomes have been achieved. The results of state level evaluation will be used to guide the Department’s efforts to: direct and improve its administration of the program; provide assistance to local grantees; and to improve program quality and outcomes for participating students. Measurement Incorporated external link serves as New York’s current State Level Evaluator.

  3/20/20 - Year 3 (2019-2020) 21st CCLC Annual Evaluation Report (AER) Template

 Fidelity Checklist  and Overview of Fidelity Monitoring   Note: It is recommended that sub-grantees read the Overview prior to use of a similar type of fidelity checklist.

2/11/20 - NYS 21st CCLC Updates and Clarifications - Year 3 Annual Evaluation Reportspdf

10/23/19 - Statewide Annual Evaluation Report, Contract Year 2 (6/1/18-6/30/19) external link

Note: For your consideration, this report addresses findings and recommendations from Cycle 7, Year 2 of the NYS 21st CCLCs  on the following topics:

  • evaluation of the achievement of statewide objectives,
  • operations of the Technical Assistance Resource Centers,
  • insights from a review of a selection of local 21st CCLC programs,
  • an assessment of a selection of Year 1 local program-level AERs (previously presented at the spring 2019 RoS and NYC conferences),
  • status of the transition to a state-level data collection and reporting system, and
  • networking with local Program Evaluators.

6/19/19 - Year 2 (2018-2019) 21st CCLC Annual Evaluation Report (AER) Template and Guide external link

5/30/19 - The Afterschool Experience Conference, Year 1 AER Review Findings external link

December 2018 - Statewide Annual Evaluation Report, Contract Year 1 (6/1/17-5/31/18)external link

4/2012-3/2017 - Five Year Summative Final Report (pdf 1.34 MB)


The New York State 21st Century Community Learning Centers Evaluation Manual: Effective July 1, 2013

21st Century Community Learning Centers Evaluation Manual (pdf 989.02 KB)

Addendum to NYS 21st CCLCs Evaluation Manual (pdf 716 kb) Updated 1/23/20

The Evaluation Manual contains local program evaluation requirements that are consistent throughout the state, while encouraging individualized evaluation processes suited to local programs and their contexts. The requirements support high quality programming, which in turn helps ensure support of positive student academic, social-emotional, and behavioral outcomes.

The requirements for 21st Century evaluation, beginning July 1, 2013, include:

  • Evaluability Process (to review goals, objectives and fidelity to original grant proposal, discuss program timeline, and ensure that the program is ready to be evaluated)
  • Interim evaluation report
  • Evaluator attendance at quarterly advisory meetings
  • Point of service quality reviews (two required site visits per year)
  • Student survey (standardized survey for a sample of programs each year, survey of choice for others)
  • Annual Evaluation Report (AER)
Last Updated: March 20, 2020