SSS

Student Support Services

21st Century Community Learning Centers

Program Evaluation

All states are required by the United States Department of Education to have a State Level Evaluator for the 21st CCLC program. The purpose of the evaluator is to assess the extent to which the state-level expected program outcomes have been achieved. The results of state level evaluation will be used to guide the Department’s efforts to: direct and improve its administration of the program; provide assistance to local grantees; and to improve program quality and outcomes for participating students. Measurement Incorporated external link serves as New York’s current State Level Evaluator.

5/5/21 - Year 4 (2020-21) 21st CCLC Annual Evaluation Report (AER) Template:

PDF Version pdf      Word Version Word document

5/5/21 - 2020-21 (Year 4) Verification Form:    PDF Version pdf      Word Version Word document

4/27/21 - Local Program Evaluation Framework & Timeline pdf This document has been updated relative to the version appearing in the June 2013 Evaluation Manual. It can also be found in the most recent Addendum to the Evaluation Manual.external link

4/27/21 - Samples for Goals and Objectives pdf These samples can be also be found in the NYS 21CCLC AER Template for 2019-20 (below).

1/2021 - Out of School Time Observation Instrument, pdf Adapted for Virtual Activities (OST-A)

1/2021 - OST-A Cover Sheet/Ratings pdf Note: These OST-A instruments (above) are adaptations of the Procedures, and Cover Sheet/Ratings documents from Policy Studies Associate's validated 2015 OST Observation instrument (made with permission from PSA), which are being provided for use in 21st CCLC point of service observations.  The adaptations are designed to better reflect observations of virtual instruction, as well as live instruction observed via video stream.  The adapted instrument is approved by NYSED, and is based on PSA's validated original instrument.

12/22/20 - Statewide Annual Evaluation Report, Contract Year 3 (7/1/19-6/30/20) external linkNote: For your consideration, this report addresses findings and recommendations from Cycle 7, Year 3 of the NYS 21st CCLCs, providing updates on the same topics as the Year 2 report. 

12/22/20 - Statewide Annual Evaluation Report Executive Summary, Contract Year 3 external link

8/20/20 - Findings from Year 2 Annual Evaluation Reports (2018-19)external link

3/20/20 - Year 3 (2019-20) 21st CCLC Annual Evaluation Report (AER) Template:

PDF Version pdf      Word Version Word document

2/2020 - Overview of Fidelity Monitoring pdf

The accompanying Program Fidelity Charts, one developed by L&G Research, the other by LPB Consulting, provide examples of how the status of fidelity of program outputs and program administration and implementation, respectively, might be monitored.

Examples of Fidelity Checklists: Sample 1 and Sample 2   Note: It is recommended that sub-grantees read the “Overview” prior to use of similar types of fidelity checklists.

2/11/20 - NYS 21st CCLC Updates and Clarifications - Year 3 Annual Evaluation Reportspdf

10/23/19 - Statewide Annual Evaluation Report, Contract Year 2 (6/1/18-6/30/19) external link

Note: For your consideration, this report addresses findings and recommendations from Cycle 7, Year 2 of the NYS 21st CCLCs  on the following topics:

  • evaluation of the achievement of statewide objectives,
  • operations of the Technical Assistance Resource Centers,
  • insights from a review of a selection of local 21st CCLC programs,
  • an assessment of a selection of Year 1 local program-level AERs (previously presented at the spring 2019 RoS and NYC conferences),
  • status of the transition to a state-level data collection and reporting system, and
  • networking with local Program Evaluators.

6/19/19 - Year 2 (2018-2019) 21st CCLC Annual Evaluation Report (AER) Template and Guide external link

5/30/19 - The Afterschool Experience Conference, Year 1 AER Review Findings external link

December 2018 - Statewide Annual Evaluation Report, Contract Year 1 (6/1/17-5/31/18)external link

4/2012-3/2017 - Five Year Summative Final Report (pdf 1.34 MB)

 

The New York State 21st Century Community Learning Centers Evaluation Manual: Effective July 1, 2013

21st Century Community Learning Centers Evaluation Manual (pdf )

Addendum to NYS 21st CCLCs Evaluation Manual (pdf ) Updated 4/28/21

The Evaluation Manual contains local program evaluation requirements that are consistent throughout the state, while encouraging individualized evaluation processes suited to local programs and their contexts. The requirements support high quality programming, which in turn helps ensure support of positive student academic, social-emotional, and behavioral outcomes.

The requirements for 21st Century evaluation, beginning July 1, 2013, include:

  • Evaluability Process (to review goals, objectives and fidelity to original grant proposal, discuss program timeline, and ensure that the program is ready to be evaluated)
  • Interim evaluation report
  • Evaluator attendance at quarterly advisory meetings
  • Point of service quality reviews (two required site visits per year)
  • Student survey (standardized survey for a sample of programs each year, survey of choice for others)
  • Annual Evaluation Report (AER)
Last Updated: June 29, 2021