SSS

Student Support Services

Guidance Document
Foundation Aid: Community Schools Set-Aside
2017-18 Enacted State Budget

Download this guidance as a PDF.

Introduction

The 2017-18 Enacted State Budget included a $150 million set-aside within Foundation Aid for Community Schools programs. The set-aside within the State’s primary operating aid formula applies to 233 school districts that have been identified as high-need, with an additional requirement for schools with extraordinary high levels of student need, as defined by the Commissioner of Education. Districts will use the funding to provide students and their families with the supports students need to ensure readiness to learn a rigorous curriculum; support connections between schools and community organizations that offer enrichment or social/health services; and encourage the use of school sites as community resources.

Subdivision 4 of section 3602 of the Education law states the following:

e. Community schools aid set-aside. Each school district shall set aside from its total foundation aid computed for the current year pursuant to this subdivision an amount equal to the sum of (i) [its 2016-17 community schools setaside] (ii) [its 2017-18 community schools setaside increase], if any. Each school district shall use such [2016-17 setaside] amount to support the transformation of school buildings into community hubs to deliver co-located or school-linked academic, health, mental health, nutrition, counseling, legal and/or other services to students and their families, including but not limited to providing a community school site coordinator, or to support other costs incurred to maximize students' academic achievement. Each school district shall use such [2017-18 community schools increase] amount to support the transformation of school buildings into community hubs to deliver co-located or school linked academic, health, mental health services and personnel, after-school programming, dual language programs, nutrition, counseling, legal and/or other services to students and their families, including but not limited to providing a community school site coordinator and programs for English language learners, or to support other costs incurred to maximize students' academic achievement, provided however that a school district whose [2017-18 community schools increase] amount exceeds one million dollars ($1,000,000) shall use an amount equal to the greater of one hundred fifty thousand dollars ($150,000) or ten percent of such [2017-18 community schools increase] amount to support such transformation at schools with extraordinary high levels of student need as identified by the commissioner, subject to the approval of the director of the budget.

Any increase in Community Schools aid set-aside funds must be used to supplement and not supplant district expenditures for eligible programs and services in the base year.(1) Accordingly, any increase in Community Schools aid set-aside funds must be used for new expenditures on eligible programs and services as articulated in the budget language. For the set-aside increase amount, districts that currently administer Community Schools strategies must clearly demonstrate new expenditures on eligible programs and services and integrate existing programs with any new investments permitted by the budget appropriation language. This may include cost growth for current programs and staffing. For example, if the salary and fringe benefits of program staff increase from $60,000 to $65,000, the $5,000 increase can be paid for with these funds.

Definition of Community Schools

Community Schools are public schools that emphasize family engagement and are characterized by strong partnership and additional supports for students and families designed to counter environmental factors that impede student achievement. While some of the specific attributes of a Community School program vary based on the needs of the respective community, all Community Schools share the following characteristics:

  • A rigorous academic program with strong supports to prepare all students for college, careers, and citizenship, that supplements quality curriculum with expanded learning opportunities, keeps students engaged, and ensures high levels of accountability;
  • A full range of school-based and school-linked programs and services based on a needs assessment of the community that address the comprehensive needs of students and their families and that work with families as essential partners in student success;
  • Partnerships that demonstrate collaboration with the local community by engaging families and other community stakeholders, and drawing on a broad set of resources by incorporating local and State government agencies, non-profit service providers, institutions of higher education, and the philanthropic and business communities to extend the impact and depth of services and programs.

Allowable Expenditures by Category

Each district’s set-aside amount will be posted on the Student Support Services website. For services outlined in the statute and addressed below, costs for provider salary/benefits or contracts are eligible expenditures, except where otherwise specified, whether the service is provided by district employees, contracted individuals, or community-based organizations, as long as the costs support an expansion of an existing service or resource, or for new Community Schools strategies.

District expenditures of set-aside funds from the 2016-17 set-aside are not subject to the supplement-not-supplant requirement.  Districts may continue to use these funds in 2017-18 in the same manner as 2016-17, or may choose to reprogram them to another allowable purpose to maximize effective use of funds. Districts opting to reprogram funds must use the funds to supplement and not supplant existing services and resources.

Eligible expenditures may include, but are not limited to:

1. Academic

  • New contract and/or salary and benefit costs for the provision of professional development that improves classroom instruction for providers of regular instruction, credit-bearing enrichment programming or academic support services for students;
  • New contract and/or salary and benefit costs for providers of enrichment and or supplemental academic services provided to students;
  • New contract and/or salary and benefit costs for providers of high school equivalency, English language or similar instruction for families or community members;
  • Costs of supplemental instructional materials to support regular classroom instruction or academic enrichment services for students;
  • Provision of developmentally appropriate early childhood education programs, not otherwise provided by the school;
  • Other costs of academic support services approved by the Commissioner.

2. Health, Mental Health and Counseling, Dental Care

  • New contract and/or salary and benefit costs for fully licensed and certified professional providers of these services;
  • New contract and/or salary and benefit costs for providers of career counseling services for students, families, or community members;
  • Initial site preparation and set-up expenses;
  • Provision of pupil services (including violence prevention counseling) and referrals for such services;
  • Referrals for medical, dental, other health services, and social service;
  • Other related costs which are not supported through other available funding such as Medicaid.

3. After-School Programming

  • New costs for other services to students and their families, including but not limited to: a) extended day programs; b) after-school academic enrichment and/or youth development programs; c) after-school tutoring or academic support; and d) after-school nutrition and/or physical education programs.

4. Allowable Programs for English Language Learners (Dual Language Programs)

  • New costs associated with approved program models for ELLs in school districts including: a) Bilingual Education which includes Transitional Bilingual Education (TBE) Programs and One- or Two-Way Dual Language Programs (OWDL/TWDL), and b) English as a New Language (ENL) Programs (formerly known as English as a Second Language or ESL).(2)

5. Nutrition

  • New contract and/or salary and benefit costs for providers of nutritional education;
  • Site preparation for ‘food bank’ type spaces;
  • Seeds, growing equipment, etc. for a community garden;
  • Other costs of nutrition programs approved by the Commissioner.

6. Legal Services

  • Districts may prepare and provide space for the provision of low- or no-cost legal services by external providers.

7. Other services to students and their families including, but not limited to, new costs for:

  • Extended day programs;
  • Programs that address the needs of homeless students and their families;
  • Career exploration or preparation programs;
  • Technology access and instruction;
  • Provision of education and training to parents of students about the curriculum, post-graduation opportunities, educational rights, and available resources.

8. Salary and benefit costs for a Community School site coordinator.

 

9. Costs of coordination between schools and service agencies.

 

10. Excess cost of transportation to services provided under the Community Schools Plan (e.g., portion of transportation expense not covered by State Aid or Medicaid reimbursement).

 

11. Other costs incurred to maximize students' academic achievement.

 

In addition, any district whose 2017-18 Community Schools increase amount exceeds one million dollars ($1,000,000) shall use an amount equal to the greater of one hundred fifty thousand dollars ($150,000) or ten percent of their increase to support Community Schools transformation (as noted in purposes one through ten above) at schools with extraordinary high levels of student need, as designated by the Commissioner of Education, including at least $100,000 specifically in such designated schools.  For a list of designated schools, please see Appendix A.

Accounting and Reporting Community Schools Set-Aside Funds

Consistent with 2016-17 reporting, these funds must be accounted for in the school district’s general fund and under appropriate existing codes within the annual ST-3 report. However, school districts are also required to document new expenditures eligible under this guidance supported by the 2017-18 Community Schools aid set-aside increase. These items will be submitted through the State Aid Management System (SAMS), using the NYSED Business Portal. The SAMS Community Schools Expenditure Form developed for 2016-17 expenditures has been updated to reflect the changes in statute enacted this year.

Contact Information

Districts should contact the Office of Student Support Services at (518) 486-6090 with programmatic questions regarding Community Schools and questions regarding whether and where to include expenses on the new SAMS Community Schools Expenditure Form. Questions related to the operation or submission of the new SAMS form should be directed to the State Aid Office at (518) 474-2977.


Appendix A. Designated Schools with Extraordinary High Levels of Student Need

County

Community School District

School Name

ERIE

BUFFALO

DR ANTONIA PANTOJA COMMUNITY SCHOOL OF ACADEMIC EXC

ERIE

BUFFALO

HARRIET ROSS TUBMAN ACADEMY

MONROE

ROCHESTER

SCHOOL 28 HENRY HUDSON

MONROE

ROCHESTER

SCHOOL 50 HELEN BARRETT MONTGOMERY

ONONDAGA

SYRACUSE

GRANT MIDDLE SCHOOL

SUFFOLK

BRENTWOOD

LAUREL PARK ELEMENTARY SCHOOL

WESTCHESTER

YONKERS

SCHOOL 13

BRONX

NYC DIST #7 - BRONX

IS 584

BRONX

NYC DIST #8 - BRONX

PS 48 JOSEPH R DRAKE

BRONX

NYC DIST #9 - BRONX

LUCERO ELEMENTARY

BRONX

NYC DIST #9 - BRONX

PS 163 ARTHUR A SCHOMBURG

BRONX

NYC DIST #11 - BRONX

PS 105 SENATOR ABRAHAM BERNSTEIN

KINGS

NYC DIST #17 - BROOKLYN

DR JACQUELINE PEEK-DAVIS SCHOOL

KINGS

NYC DIST #17 - BROOKLYN

MS 246 WALT WHITMAN

KINGS

NYC DIST #17 - BROOKLYN

PS 241 EMMA L JOHNSTON

KINGS

NYC DIST #18 - BROOKLYN

IS 68 ISAAC BILDERSEE

KINGS

NYC DIST #18 - BROOKLYN

PS 135 SHELDON A BROOKNER

KINGS

NYC DIST #19 - BROOKLYN

PS 149 DANNY KAYE

KINGS

NYC DIST #21 - BROOKLYN

PS 177 MARLBORO (THE)

KINGS

NYC DIST #23 - BROOKLYN

BROOKLYN ENVIRONMENTAL EXPLORATION SCHOOL (BEES)

KINGS

NYC DIST #23 - BROOKLYN

IS 392

NEW YORK

NYC DIST #6 - MANHATTAN

PS 192 JACOB H SCHIFF

NEW YORK

NYC DIST #3 - MANHATTAN

STEM INSTITUTE OF MANHATTAN

NEW YORK

NYC DIST #5 - MANHATTAN

PS 194 COUNTEE CULLEN

QUEENS

NYC DIST #27 - QUEENS

PS 65 RAYMOND YORK ELEMENTARY SCHOOL (THE)

QUEENS

NYC DIST #29 - QUEENS

IS 238 SUSAN B ANTHONY ACADEMY

QUEENS

NYC DIST #29 - QUEENS

PS 52

RICHMOND

NYC DIST #31 - STATEN ISLAND

PS 78

 


(1) For school districts with Community Schools Grants from the 2014-15 school year that expired on June 30, 2017, set-aside funds may be used to continue funding for those existing programs. The supplement-not supplant requirement will still apply for set-aside amounts in excess of the Grant amount.

(2) For a more in-depth look at these programs please go to the Commissioner's Regulations Part 154 (CR Part 154).

Last Updated: January 24, 2018