Project SAVE District-Wide School Safety Plan– Technical Assistance Chart
The attached chart has been developed through the collaborative efforts of the Association of Educational Safety and Health Professionals, the New York State Education Department and the New York State Center for School Safety. It is intended to be a technical assistance resource to school districts that received compliance review checklists which indicated that required components of their plans were in partial compliance and/or missing. For ease of use, the chart lists the required components found on pages 2 through 5 of the compliance review checklist. To the right of each component the chart contains questions/statements/suggestions which should help you to understand the types of information the reviewers are looking for as they rate your plan.
In the process of developing this chart, the following observations and/or recommendations were made:
- The majority of District-Wide School Safety Plans were developed, submitted and reviewed prior to September 11, 2001. The events of that day have changed some of the thinking about safety plans. In particular, there is a heightened sensitivity around the issues of confidentiality of information contained in plans, as well as the level of detail provided. Many compliance review checklists contained comments that additional information was needed for specific plan components. As you work on revisions to the plan, the chart should help in addressing the appropriate level of information to be provided.
- For several of the required components, reference is made to the Incident Command System (ICS) and/or the Incident Commander. The ICS process is a nationally recognized method for managing an emergency. ICS is critical to a timely, effective and coordinated response to an emergency situation. Building-level emergency response plans must define the chain of command in a manner consistent with ICS. Training in the ICS process can be arranged through BOCES Health and Safety Coordinators, or can be accessed on line through the Federal Emergency Management Agency (FEMA) http://www.training.fema.gov/ or the State Emergency Management Office (SEMO) http://www.dhses.ny.gov/oem/training/
- The Guidance Document for School Safety Plans is a valuable resource. It includes both a sample outline and guiding questions which are intended to assist with development of both district-wide and building-level school safety plans. Many of the questions/statements/suggestions contained in the chart come from the Project SAVE Guidance Document for School Safety Plans ( 715 KB) which can also be accessed at the New York State Center for School Safety. For current plan requirements please refer to the amendment to section 155.17 of the Regulations of the Commissioner of Education.
- It is important to recognize that these plans will always be subject to change – they should not be viewed as a one-time exercise to fulfill a requirement. The required annual review of these plans will contribute to their ongoing development and refinement such that they address current concerns as well as potential threats.
Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Risk Reduction/Prevention and Intervention Components |
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The District-wide School Safety Plan includes strategies for improving communication among students, and between students and staff, and reporting of potentially violent incidents, such as the establishment of youth-run programs, peer mediation, conflict resolution, creating a forum or designating a mentor for students concerned with bullying or violence, and establishing reporting mechanisms for school violence – Section 157.17(e)(1)(xvii)
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This section actually addresses two components: prevention and intervention strategies (v) and improving communication among students and between students and staff (xvii). Prevention and Intervention Strategies
Improving Communication With Students
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Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Training, Drills, and Exercises |
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The plan includes policies and procedures for annual multi-hazard training for staff and students - Section 157.17(e)(1)(xiv) |
Annual Multi-Hazard Safety Training
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The plan includes procedures for the review and conduct of drills and other exercises to test components of the emergency response plan, including the use of tabletop exercises, in coordination with local and county emergency responders and preparedness officials |
Test Components of the Emergency Response Plan
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The plan includes a description of the duties of hall monitors and any other school safety personnel, the training required of all personnel acting in a school security capacity, and the hiring and screening process for all personnel acting in school security capacity - Section 157.17(e)(1)(xviii) |
Hall Monitors/Personnel Acting in a School Security Capacity
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Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Implementation of School Security |
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The plan includes policies and procedures relating to school building security, including, where appropriate, the use of school safety officers and/or security devices or procedures – |
School Building Security
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Early Detection of Potentially Violent Behaviors |
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The plan includes policies and procedures for the dissemination of informative materials regarding the early detection of potentially violent behaviors, including, but not limited to the identification of family, community and environmental factors to teachers, administrators, parents and other persons in parental relation to students of the school district or board, students and other persons deemed appropriate to receive such information – |
Early Detection of Potentially Violent Behaviors
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Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Hazard Identification |
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The plan includes the identification of sites of potential emergency Section 157.17(e)(1)(i) |
Potential Emergency Sites
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Response - Notification and Activation(Internal and External Communications) |
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The plan includes policies and procedures for contacting appropriate law enforcement officials in the event of a violent incident – Section 157.17(e)(1)(vi)
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Law Enforcement in Violent Incident
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The plan includes a system for informing all educational agencies within the school district of a disaster - Section 157.17(e)(1)(xix)
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Informing All Educational Agencies
(NOTE: BOCES notification procedures may differ from school district procedures.) |
Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Response - Notification and Activation(Internal and External Communications) Continued |
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The plan includes policies and procedures for contacting parents, guardians or persons in parental relation to the students of the district in the event of a violent incident or an early dismissal – |
Contacting Parents, Guardians and Persons in Parental Relation
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Situational Responses |
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The plan includes a description of the district’s multi-hazard response plans for taking actions in an emergency – See |
Plan for Response to Specific Emergencies
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Responses to Acts of Violence: Implied or Direct Threats |
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The plan includes policies and procedures for responding to implied or direct threats of violence by students, teachers, other school personnel and visitors to the school – |
Implied or Direct Threats of Violence
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Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Acts of Violence |
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The plan includes policies and procedures for responding to acts of violence by students, teachers, other school personnel and visitors to the school, including consideration of zero-tolerance policies for school violence - Section 157.17(e)(1)(iv) |
Acts of Violence
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Response Protocols |
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The plan includes an identification of appropriate responses to emergencies, including protocols for responding to bomb threats, hostage-takings, intrusions and kidnappings –
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Plans for Response to Specific Emergencies
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Arrangements for Obtaining Emergency Assistance |
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The plan includes a description of the arrangements for obtaining assistance during emergencies from emergency services organizations and local governmental agencies – |
Assistance During Emergencies
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Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Procedures for Obtaining Advice and Assistance from |
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The plan includes procedures for obtaining advice and assistance from local government officials, including the county or city officials responsible for implementation of article 2-B of the Executive Law - Section 157.17(e)(1)(viii) |
Local Government Officials
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District Resources Available for Use in an Emergency |
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The plan includes an identification of district resources which may be available for use during an emergency - Section 157.17(e)(1)(ix) |
Identification of District Resources
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Required Component with Regulatory Citation |
Guiding Questions/Statements/Suggestions |
Procedures to Coordinate the Use of School District Resources and Manpower During an Emergency |
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The plan includes a description of procedures to coordinate the use of school district resources and manpower during emergencies, including identification of the officials authorized to make decisions and of the staff members assigned to provide assistance during emergencies - Section 157.17(e)(1)(x) |
Procedures to Coordinate Use of School District Resources
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Protective Action Options |
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The plan includes a description of plans for taking the following actions in response to an emergency where appropriate: (a) school cancellation; and (b) early dismissal - Section 157.17(e)(1)(ii) |
Plans for Response to Specific Emergencies
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