State Aid for Ed Tech Programs
Instructional Materials Aid
Note: New Section on Smart Schools Bond Act
Districts have flexibility in how expenses for Textbook, Software and Hardware Aids may be claimed: if a school district spends more than its maximum allocation in any one of these aid areas, the excess expense over the maximum allocation can be designated as expense for aid in one or more of the other categories, (with the exception of Library Materials expense) if the district spent less than the maximum allocation in the other category. For more information go to: https://stateaid.nysed.gov/tsl/html_docs/amendments_statutes_tsl_2011_12.htm
[Section 701 of the Education Law]
Each public school district is eligible for an apportionment of Textbook Aid in an amount equal to the district's actual expenditures during the base year for textbook purchases for resident public and nonpublic pupils, including resident charter school pupils, up to a maximum equal to the product of $58.25 multiplied by the number of pupils residing in the district and enrolled during the base year in grades K-12 in a public school district or nonpublic school. Eligible expenses may include courseware or other content based instructional material in an electronic format. Each public school district is required to purchase and loan textbooks during the current school year on an equitable basis to resident public and resident nonpublic students.
INSTRUCTIONAL COMPUTER HARDWARE AND TECHNOLOGY EQUIPMENT AID
[Sections 753 and 754 of the Education Law]
School districts are eligible for aid for the purchase or lease of micro and/or mini computer equipment or terminals for instructional purposes. Aid is equal to the lesser of the approved expenditures, or $24.20 X RWADA aid ratio for the current year X Pupils attending schools within the public school district’s boundaries and enrolled during the base year in grades K-12 in a public school district or nonpublic school. Approved expenses are those incurred in the base year as reported on the Annual Financial Report of the school district. Up to twenty percent of the district's maximum allocation may be for hardware repair and/or staff development related to use of computer technology. Expenditures up to the amount of maximum aid may be included by the board of education in a contingency budget.
The RWADA aid ratio = 1.000 – [(2011 AV/2012-13 RWADA/$680,900) X 0.51]
Pursuant to Section 754 of the Education Law, public school districts must loan computer hardware and equipment to nonpublic school students attending schools within district boundaries.
For more information on hardware aid and the loan of hardware and equipment to nonpublic students, visit the State Aid web site.
AID FOR COMPUTER SOFTWARE PURCHASES
[Section 751 and 752 of the Education Law]
Each public school district may claim a maximum apportionment of Computer Software Aid equal to the product of $14.98 multiplied by the number of pupils attending schools within the public school district’s boundaries and enrolled during the base year in grades K-12 in a public school district or nonpublic school. Each public school district is required to use such funds to purchase and loan computer software for instructional purposes on an equitable basis to both public and nonpublic school students attending schools within the district’s boundaries during the current school year. Aid is equal to the lesser of the maximum apportionment or the actual expenditures incurred by the school district for software purchases during base year as reported on the Annual Financial Report of the school district. The amount of aid calculated pursuant to this formula is considered final and not subject to change after April 30th of the aid year.
BUILDING AID FOR COMPUTER TECHNOLOGY
[Section 3602(6) of the Education Law]
Computer hardware purchase and installation, including conduits, wiring and powering and testing of hardware installations, are eligible for Building Aid even if the cost is less than $10,000. Such installations must, however, be approved by the Commissioner as an approved school construction project.
Computer elements eligible for aid are:
- Incidental costs for computer equipment installed as original equipment in a new building or a new addition.
- Approved computer classrooms in new buildings/additions, or alterations to an existing classroom to create a new computer classroom.
- Incidental costs for original purchase and installation of hardware (including computer hardware).
- Conduit, wiring, and powering and testing of hardware installations.
- Building wide and campus wide local area network (LAN) systems wiring and in-building elements of other wide area networks (WAN).
- Original purchase and installation of conduit, wiring, and powering and testing of hardware installations including network server and operating system software.
The following elements are ineligible for Building Aid:
- Individual computer workstation hardware not located in a computer classroom unless claimed as incidental costs as part of the original furnishings and equipment for a new building or new addition.
- All cost for software purchase, including application software costs, and costs for installation of software (other than installation of basic operating systems software required for hardware testing).
- All cost associated with lease or purchase of wide area network hardware (leased lines, fiber optic cable, etc.) not located on district property.
- Up-grade of existing LAN or WAN equipment beyond that necessary to interface with new computer classroom installations.
AID FOR INSTRUCTIONAL COMPUTER TECHNOLOGY SERVICES PURCHASED AS A SHARED SERVICE THROUGH A BOARD OF COOPERATIVE EDUCATIONAL SERVICES [Section 1950(5) of the Education Law]
Expenditures by a component school district of a board of cooperative educational services for shared instructional computer technology services purchased through the BOCES pursuant to a multi year contract, including BOCES owned computer hardware and software used by the school district to access the service, may be eligible for BOCES Shared Services Aid as described in Section N of this handbook. The component school district must be able to demonstrate, however, that expenditures incurred pursuant to purchase and/or installation contracts entered into on or after January 15, 2000 for the following categories of instructional and non-instructional technology purchases and/or installation would be more cost effective than would otherwise be possible if such services were to be purchased without the involvement of a board of cooperative educational services.
- Computer equipment
- Powering and testing of hardware installations
- All costs associated with lease or purchase of local or wide area network hardware located on district property
- Incidental costs for original purchase and installation of hardware, including installation of basic operating systems software required for hardware testing.
For more information on technology aid programs, visit the State Aid web site.
[Part B of Chapter 56 of the Laws of 2014 (Smart Schools Bond Act), Sections 3641(16) of the Education Law (Implementation of the Smart Schools Bond Act of 2014), 97-oooo of State Finance Law (Smart Schools Bond Fund), 755 of the Education Law (Loan of Smart Schools Classroom Technology), 61(31) of State Finance Law (State payment of debt service for Smart Schools Projects)] (Total Program Allocation = $2.0 Billion) Smart Schools provides additional funding for enhanced technology in the schools and for new space for prekindergarten programs. To support this program, the Smart Schools Bond Act authorized the creation of a State debt not to exceed $2 billion, contingent upon the approval of the majority of New York State voters, which was obtained in the November 2014 general election.
Smart Schools funding can be used for capital projects to:
• Acquire learning technology equipment or facilities;
• Install high-speed broadband or wireless internet connectivity for schools and communities;
• Construct and renovate educational facilities to accommodate prekindergarten programs and to provide instructional space to replace classroom trailers; and
• Install high-tech security features in school buildings and on school campuses.
Districts will have to submit Smart Schools Investment Plans to a Smart Schools Review Board for approval before receiving grant funds. Smart Schools Review Board guidelines regarding the investment plans are forthcoming.
The maximum Smart Schools allocation for each district = $2,000,000,000 X (District Selected School Aid / State Total Selected School Aid)
The maximum Smart Schools allocation for each school district can be found on the Governor's Smart Schools Bond Act web site. Districts need not use the Smart Schools allocation by a certain date. If the allocation is not used in one school year, it can be carried over to future school years. Additional information on the Smart Schools program, including non-public school student loan requirements, can be found in our Guidance document on the NYSED Smart Schools Bond Act web site and in this FAQ.
Professional Development Instructional Technology CO-SERs
- Model Schools 6368 | Word (50KB)
BOCES operates a service entitled Model Schools Technology Planning and Implementation Process designed to help teachers learn about, and apply instructional technology in the classroom. Activities are provided as part of the service include planning, curriculum development, staff development and evaluation.