EdTech

Educational Design and Technology

New York State School Technology Voucher Program (NYS-STVP)
aka "Microsoft Settlement"

2/24/14 Update: Districts with closed or closing STVP-eligible schools - NYSED has published a new protocol portable document format icon (80 KB) for requesting re-allocation of STVP funds.


The New York State School Technology Voucher Program (NYS-STVP) online voucher application is now available. Applications can be submitted until September 1, 2014. Eligible schools need to work with their district technology coordinator/director in completing the Technology Readiness Tool Survey, developing their application, and specifying products and services to purchase with their allotted vouchers. The Technology Readiness Tool must be completed before the application is submitted. For more information about the NYS-STVP, please review this page or visit http://nys-stvp.comexternal link icon .

Program Quicklinks: Background | Purpose | Funding | Eligibility Criteria | Eligible Schools | Program Implmentation | How to Apply | Important Dates | Eligible Products/Services | Program Contacts | STVP FAQ

 

Program Background

The New York State School Technology Voucher Program resulted from the Settlement Agreementportable document format icon (2.38MB) between New York State consumers and Microsoft Corporation with the Case No. 10519300 (N.Y. sup. Ct.). A separate fund (termed "Cy Pres Fund") was established with 50 percent of the difference between the Face Value Amount of the Settlement and the amount of issued Consumer Vouchers. The Cy Pres Fund amount ($87 million), in the form of vouchers, will be offered to eligible public school districts (on behalf of their eligible public schools) and to eligible charter schools.

Program Purpose

The Cy Pres Fund made available through this Settlement Agreement is to be used to assist eligible schools in their efforts to improve their readiness for computer-based testing (CBT) and a technology-rich learning environment. While the NYS-STVP is platform neutral, the focus is to leverage the Cy Pres Fund to support schools in their efforts to close the gap in their readiness for CBT and overall integration of technology in classroom teaching and learning.

Program Funding

The Cy Pres Fund will be available in the form of 50 percent General Purpose Vouchers and 50 percent Specific Category Software Vouchers. The vouchers can be redeemed for a variety of goods and services, as described in the Frequently Asked Questionsportable document format icon (100KB). "Eligible Schools", as defined in the Settlement Agreement, means all public kindergarten through twelfth grade schools, including charter schools, in which at least 50 percent of the attending students are eligible to receive free or reduced price meals through the National School Lunch Program (NSLP). (For purposes of identifying eligible schools, school eligibility was based upon NSLP data from the 2001-12 School Year.) The Cy Pres Fund is disbursed via vouchers which can be used for the eligible school buildings. School districts can coordinate and apply for the vouchers on behalf of the eligible public schools within the districts.

As per the Settlement Agreement, the New York State Education Department (NYSED) is responsible for issuing the Request for Application (RFA), certifying voucher recipients based on criteria contained within the RFA, and monitoring the program through end-of-program certification and site visitations.

Rust Consulting, selected by the Supreme Court of the State of New York, New York County as the Settlement Claims Administrator (SCA), will be solely responsible for determining which technology products and services purchases can be reimbursed with the STVP vouchers. Rust Consulting will also be responsible for the the issuing, processing, and payment of vouchers to the certified voucher recipients.

Eligibility Criteria

For a public or charter school to be eligible to receive an allotment of the Cy Pres Funds, it must meet the following criteria:

  • Be a public school or charter school serving students in any grades, kindergarten through grade 12.
  • Have at least 50 percent or more of its students enrolled in the Free or Reduced-Price Lunch Program (FRPL) for the year of 2011-12 (as of March 2012).

Eligible Schools

FRPL percentages and school eligibility may be verified by checking the NYS-STVP eligible lists on the NYS-STVP.com external link iconwebsite. The three lists include eligible public schools in New York City, public schools outside of New York City and Charter schools.

Program Implementation Process Steps

All STVP applicants should:

  1. Complete the Technology Readiness Tool (TRT)external link icon (if you haven't already done so) for requested eligible schools within the NYS-STVP prior to the September 1, 2014 application deadline for this program. Be careful to leave enough time to complete your STVP application before the deadline date! New York City public schools should work with the NYC Department of Education to complete their Technology Inventory for Online Assessment. For more information, contact techreadiness@schools.nyc.gov.
  2. Develop a technology implementation plan. Using the data and results of the TRT survey, conduct an assessment of each eligible school's readiness for CBT. Develop an implementation plan for getting the requested eligible schools within the NYS-STVP ready for CBT and a technology-rich learning environment.
  3. Complete the online NYS-STVP application and demonstrate the priority use of the Cy Pres Funds towards CBT readiness in their planned purchases of products and services.

Application Process

All STVP eligibile school district superintendents and charter school chief executive officers received an email notification on July 1, 2013 from the Settlement Claims Administrator providing them with NYS-STVP online application login information including their LEA Code and Pass Codes. (Note: If you cannot locate this email or school/district leadership has changed, contact the SCA and request they resend the information to the current superintendent or CEO.)

To complete an application, please visit http://nys-stvp.com/ApplicationProcess.aspxexternal link icon. New York City public schools should work with the NYC Department of Education to complete their STVP applications and complete their purchases using information provided here: http://intranet.nycboe.net/Accountability/Assessment/AssessmentTechnology/ external link icon (Note: this is an intranet site and only NYC public schools can access it.)

Applicants are encouraged to view the NYS-STVP Application Video which provides a helpful step-by-step approach covering all aspects of submitting a completed NYS-STVP application as well as the Pre-Application Checklist external link icon portable document format icon (38KB) to avoid making unnecessary mistakes on the application which will delay review and approval.

Once an eligible school district or charter school completes the online STVP application, the Settlement Claims Administrator (Rust Consulting) will:

  • confirm that a valid, local school official has been identified to provide a Statement of Assurance confirmation that the STVP application submitted on their behalf accurately reflects the schools' technology needs, and
  • review the purchase plan and confirm the eligibility of the intended purchases, that they are associated with the correct voucher category and that the amounts of the intended purchases do not exceed the voucher allocation

The SCA will inform the district/school application contact of its decisions on eligibility of specific products and/or services using the two categories of vouchers.

Once these portions of the STVP application have been preliminarily approved by the SCA, the NYSED Office of Educational Design and Technology staff will:

  • review the application and implementation plan;
  • determine the congruence of the application purchase plan with the applicant's TRT data submission, and
  • approve or reject their specific purchase plan following NYSED and district/school priorities for technology readiness. Should the application be rejected, the district/school contact will be informed of the reasons the application was rejected and the SCA will re-open the application for the applicant to make appropriate revisions and resubmit the application. Once an application has been approved by NYSED, the SCA will notify the applicant and vouchers will be issued.

Important Dates

When preparing to submit your NYS-STVP online application and budgeting your time for completion of the TRT and your technology implementation plans, please be aware of the following:

  • September 1, 2014 - Deadline for submission of NYS-STVP online applications
  • November 1, 2014 - Deadline for submission of voucher reimbursement claims

Be advised that NYSED reserves the right to re-capture any unexpended NYS-STVP funds not applied for by September 1, 2014 or claimed for reimbursement after November 1, 2014.

Products and Services Eligible for Voucher Reimbursement

Based on the Terms of Settlement, vouchers can be used to purchase specific products and services within general categories. Please note that products and services are reimbursable with one or both types of vouchers and some products can only be reimbursed using the specific category software voucher. The general category list in the Product Guidelines portable document format icon (280KB) is intended to provide a framework to guide your technology and purchase plan and application. For information regarding the eligibility of specific products or services, consult the product eligibility list on the NYS-STVP site. Please note there are two separate lists: one for eligible New York City public schools which is organized to conform to the NYC Department of Education's purchasing system, and a second list for charter schools and other public schools outside of New York City.

NYSED recommends that STVP applicants secure a pre-purchase eligibility determination from the Settlement Claims Administrator (SCA) prior to expending school funds to purchase products and services intended to be reimbursed with STVP vouchers. To secure the pre-purchase eligibility determination, contact the SCA at claimsadmin@nys-stvp.com or 866.303.7288 Monday through Friday, 9 AM to 5 PM EST and provide them with the product information required to render a determination. Eligibility determinations can generally be processed within 10 business days of submission.

Your purchase plan must get final approval by the Settlement Claims Administrator and NYSED before implementation. Prior approval is required for reimbursement of item purchases that are eligible for vouchers, and for the type of the vouchers to be used.

Program Contacts

For NYS-STVP general questions, please contact:

New York State Education Department
Office of Educational Design and Technology
89 Washington Avenue, Room 319 EB
Albany, NY 12234
(518) 474-5461 (phone)
NYSSTVP@mail.nysed.gov (email)

For NYS-STVP online application or website questions, please contact:

Settlement Claims Administrator
New York State-School Technology Voucher Program
P.O. Box 2894
Faribault, MN 55021-8694
(866) 303-7288 (phone)
claimsadmin@nys-stvp.com (email)


Last Updated: April 4, 2014