UPK

Universal Prekindergarten

Universal Prekindergarten Program: Understanding Your Allocation

TO: Superintendents of Schools Operating UPK Programs and UPK Program Contacts

FROM: Meg McNiff, Project Coordinator, Office of Early Learning

DATE: May 4, 2011

SUBJECT: Universal Prekindergarten Program: Understanding Your Allocation

Universal Prekindergarten (UPK) grant funds are allocated to school districts in accordance with a formula set forth in Section 3602-e(10) of Education Law.  The 2011-2012 UPK Allocations Chart (Allocations Chart) can be accessed on the UPK website at www.p12.nysed.gov/upk/.

  1. UPK allocations are calculated to fund a specific number of children at a specific amount per pupil.
    • Column D of the Allocations Chart specifies the district’s maximum UPK grant allocation.  For 2011-12 the allocation was based at the maximum reimbursable amount that the district is eligible to receive for the 2010-11 school year, as adjusted based on the UPK student count reported on BEDS.  By statute, this amount is based on the district data on file at the time that the February 2011 State Aid run used to calculate the 2011-12 UPK Allocations Chart was generated. This data is frozen and cannot be changed.
    • Column C of the Allocations Chart identifies the maximum number of funded students that are intended to be supported by the maximum grant allocation.
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  3. A district’s maximum UPK grant allocation (Column D) is comprised of two parts.
    • The first part is based on the amount of prekindergarten funding that the district received in the 2006-07 school year.  This amount is specified in Column E of the Allocations Chart. 
    • The second part is the difference between the amount the district received in 2006-07 (Column E) and the maximum reimbursable amount for 2010-11.  This difference is specified in Column H, 2011-12 Additional Funding (from 2006-07). 
    • Column D is the sum of Column E plus Column H.

       

  4. Similarly, the maximum funded pupils is the sum of Column F, Base Aidable Pupils ( the number served in 2006-07) and Column I, Pupils to be Served for the 2011-12 UPK Additional Funding (the number of pupils over the number served in 2006-07).

 

  1. Each portion of a district’s maximum UPK grant allocation is associated with a grant per pupil amount.
    • Column G is the grant per pupil associated with the amount of funding the district received in 2006-07; that is the amount in Column E.
    • Column J is the grant per pupil associated with the funding that is additional to that which the district received in 2006-07. 

  2. There is a Maintenance of Effort (MOE) requirement for the UPK program.  Section 3602-(e)(11) of Education Law provides that “where the district serves fewer children during the current year than in the base year, the school district shall have its apportionment reduced in an amount proportional to such deficiency”.  This means that a district’s MOE for 2011-12 is the number of UPK students it reported on the Fall 2010 BEDS report.  The district’s MOE is specified in Column K of the Allocations Chart.

It should be noted that a few districts have amended the UPK student counts on their Fall 2010 BEDS report after the State Aid database used to calculate the 2011-12 Allocations chart was frozen.  In those instances, the MOE displayed in Column K is the number of UPK students that the district originally reported.   A district must serve the number of children specified in Column K of the Allocations Chart to ensure that its allocation is not reduced due to failure to meet the MOE.

Questions regarding the 2011-12 UPK Allocations Chart may be directed to an Associate in the Office of Early Learning at emsceeri@mail.nysed.gov or by phone at (518) 474-5807.

Last Updated: May 4, 2011