NYSED / P-12 / Competitive Procurement Contracts / 22-008 State-Level Evaluation of the New York State 21^st Century Community Learning Centers (21^st CCLC) Program

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RFP #22-008

State-Level Evaluation of the New York State 21^st Century Community Learning Centers (21^st CCLC) Program

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Recent Updates Questions and Answers

RFP Documents

Application in PDF | Application in Word
Cost Proposal Worksheet
Submission Documents
Questions and Answers

The New York State Education Department (NYSED) Office of Student Support Services is seeking proposals for the State-level evaluation of its 21^st Century Community Learning Centers (CCLC) Program that is required by the United States Department of Education (USDOE). The selected evaluator will assess the extent to which the expected outcomes of this program have been achieved. The results of this evaluation will be used to guide NYSED’s efforts to: direct and improve its administration of the program; provide assistance to local grantees; and improve program quality and outcomes for participating students.

Bidders should demonstrate experience in the successful development and management of evaluations of educational intervention programs. The evaluator’s responsibilities will encompass analyses of the processes and outcomes of the 21^st CCLC program. The evaluator will work in collaboration with staff at NYSED.

Eligible bidders may include Local Education Agencies (LEAs), Boards of Cooperative Educational Services (BOCES), public or private Institutions of Higher Education (IHEs), not-for-profit and for-profit organizations or agencies.

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

NYSED will award one contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin October 1, 2022 and to end September 30, 2027.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Statewide

See Mandatory Requirements section of the RFP.

Components contained in RFP Proposal #22-008 are as follows:

1. Description of Services to Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

• Questions and Answers

Questions regarding the request must be submitted by email to 21CRFP@nysed.gov no later than the close of business February 18, 2022. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than March 4, 2022. The following are the designated contacts for this procurement:

Contact Information for Questions

Program Matters	Fiscal Matters	M/WBE Matters
Elizabeth Whipple	Adam Kutryb	Brian Hackett
21CRFP@nysed.gov

The following documents should be submitted by email as separate files, as detailed in the Submission section of the RFP, and must be received at NYSED no later than March 25, 2022 by 3:00 PM Eastern Time:

1. Submission Documents labeled [name of bidder] Submission Documents RFP #22-008
2. Technical Proposal labeled [name of bidder] Technical Proposal RFP #22-008
3. Cost Proposal labeled [name of bidder] Cost Proposal RFP #22-008
4. M/WBE Documents labeled [name of bidder] M/WBE Documents RFP #22-008

The technical, cost, submission and M/WBE proposals should be submitted using Microsoft Office or editable PDF. The email address for all the documentation is cau@nysed.gov.

Bidders are requested to submit their bids electronically. Please see the information below for instructions on submitting an electronic bid. 

1. As indicated in the RFP, technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted in as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
3. The following forms of e-signatures are acceptable:
1.  handwritten signatures on faxed or scanned documents
2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents 
4. Unacceptable forms of e-signatures include:
1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 22-008" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline and considered for award.
7. Bids received after 3:00 pm Eastern Time on the due date will be disqualified.

Application in PDF | Application in Word
Cost Proposal Worksheet
Submission Documents
Questions and Answers

Last Updated: March 8, 2022