Prekindergarten through Grade 12 Education

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RFP #18-016

Assessment and Evaluation Workgroups to Explore Current New York State Requirements and Best Practices for Teacher and Principal Evaluation

RFP Documents
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Questions and Answers PDF icon


The New York State Education Department (NYSED) Office of Educator Quality and Professional Development (OEQPD) is seeking proposals from technical assistance providers with demonstrated knowledge, expertise and the capacity to provide technical assistance and professional development to support the exploration, analysis, and review of quality assessments (Assessment Workgroup) and/or performance metrics (Evaluation Workgroup) as a part of the implementation of Annual Professional Performance Reviews (APPR) under Education Law §3012-d and Subpart 30-3 of the Rules of the Board of Regents. As a part of the Department’s commitment to continue to strengthen the evaluation system and its implementation, and to explore whether the Department’s current regulations related to teacher and principal evaluation are creating unintended barriers to implementation of an evaluation system that can be used when making decisions regarding support and development of the teacher and principal workforce, the Department will engage with the field, with the assistance of the selected technical assistance provider, by hosting three (3) Assessment Workgroup sessions and (3) three webinar Assessment Workgroup sessions along with three (3) Evaluation Workgroup sessions and (3) three webinar Evaluation Workgroup sessions. Participants in the Assessment Workgroup and Evaluation Workgroup will regularly convene during 2018-2019 to provide feedback to the Department and to help formulate recommendations to the Board of Regents on assessments and evaluation in support of the implementation of Education Law §3012-d.

Eligible Bidders

The eligible bidders may include Boards of Cooperative Educational Services (BOCES), public or private Institutions of Higher Education (IHEs), not-for-profit and for-profit organizations or agencies. Bidders should have documented expertise and experience in providing professional development and technical assistance in the field of K-12 teacher and principal evaluation and/or the development, implementation and refinement of K-12 student assessments.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty percent (30%) of the total contract budget.  Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Terms of Contract

NYSED will award up to two (2) contract(s)* pursuant to this RFP, one (1) contract in relation to the Assessment workgroup and one (1) contract in relation to the Evaluation workgroup.  The contract(s) resulting from this RFP will be for a term anticipated to begin April 1, 2018 and to end March 31, 2019.

* A single bidder may undertake both the Assessment and Evaluation workgroups. Bidders must submit a separate bid for each workgroup.

RFP Components

Components contained in RFP Proposal #18-016 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents

Questions and Answers

Questions regarding the request must be submitted by e-mail to AssessEvalWrkgrpRFP@nysed.gov no later than the close of business November 17, 2017.  Questions regarding this request should be identified as Program, Fiscal or M/WBE.  A Questions and Answers Summary will be posted here no later than November 24, 2017. The following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Courtney Max

Jessica Hartjen

Joan Ramsey

Submission Instructions

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than December 8, 2017 by 3:00 PM:

  1. Submission Documents labeled Submission Documents - RFP #18-016 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #18-016 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #18-016 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #18-016 Do Not Open
  5. CD-ROM containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Office labeled CD-ROM-RFP #18-016 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Jessica Hartjen, RFP#18-016
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

RFP Documents

RFP Document in PDF PDF icon | RFP Document in Word Word document icon
Questions and Answers PDF icon

Last Updated: November 21, 2017 3:29 PM