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RFP #19-018

Evaluation of Categorical Bilingual Education Programs


RFP Documents
RFP Document (PDF) PDF icon | RFP Document (Word) Word document icon
Cost Proposal Spreadsheet (Excel) Excel icon
RFP Submission Documents (Fillable PDF) PDF icon
Questions and Answers PDF icon – Posted 9/20/19


The New York State Education Department (NYSED or “the Department”) Office of Bilingual Education and World Languages (OBEWL or “the Office”) is seeking proposals to design, develop, and conduct evaluations of all Categorical Bilingual Education Programs funded by New York State and managed by the Office.  The selected vendor will design and develop protocols to assess implementation and effectiveness of all programs.  Due to the variety of goals and objectives of each program to be evaluated, in addition to protocols that can be used for all programs (demographic data, evaluation elements that are common to all programs, etc.), each program is likely to also require evaluation components that are specific to that program’s evaluation (See Attachment C).   

Eligible Bidders

Preference will be given through the evaluation of the proposals to those bidders with experience in designing and conducting statewide program evaluations and overseeing evaluation projects in Local Educational Agencies (LEAs).

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to thirty (30) percent of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.

Terms of Contract

NYSED will award one contract pursuant to this RFP for a term of four and one half years.  The contract resulting from this RFP will be for a term anticipated to begin January 1, 2020 and to end on June 30, 2024.

Service Area


Mandatory Requirements

See Mandatory Requirement section of the RFP.

RFP Components

Components contained in RFP Proposal #19-018 are as follows:

  1. Description of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions and Answers PDF icon – Posted 9/20/19

Questions regarding this request must be submitted by Email to EvaluationRFP@nysed.gov no later than the close of business September 10, 2019. Questions regarding this request should be identified as Program, Fiscal, or M/WBE. A Questions and Answers Summary will be posted here no later than September 20, 2019. The following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Laura Arpey

Jessica Hartjen

Joan Ramsey

Submission Instructions

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of this RFP, and be received at NYSED no later than October 8, 2019 by 3:00 PM:

  1. Submission Documents labeled Submission Documents – RFP #19-018 Do Not Open
  2. Technical Proposal labeled Technical Proposal – RFP #19-018 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #19-018 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents – RFP #19-018 Do Not Open
  5. CD-ROM or USB containing the technical, cost, submission and M/WBE proposals submitted, using Microsoft Office. Place in a separate envelope labeled CD/USB – RFP #19-018 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Jessica Hartjen, RFP#19-018
Contract Administration Unit, Room 501W EB
89 Washington Avenue
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable.)

RFP Documents
RFP Document (PDF) PDF icon | RFP Document (Word) Word document icon
Cost Proposal Spreadsheet (Excel) Excel icon
RFP Submission Documents (Fillable PDF) PDF icon
Questions and Answers PDF icon – Posted 9/20/19

Last Updated: September 20, 2019 5:50 PM