P-12

Prekindergarten through Grade 12 Education


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RFP #19-025

Early Childhood and School-Age Family and Community Engagement Centers

RECENT UPDATES

2/8/19:

  • Questions and Answers PDF icon – Posted 2/8/19
  • The submission document has been revised and is available from the RFP documents section below. Please see the Questions and Answers document (QA #154) for information on the revision.

1/23/19: The RFP submission deadline has been extended. Proposals must be received by February 27, 2019 by 3:00 PM at NYSED in Albany, New York. Additional changes are summarized below along with revised RFP documents:

  • The Early Childhood and School-Age Family and Community Engagement Center RFP (19-025) has been revised as follows:

    • In each of the 14 regions of the State, one (1) FTE has been added to the Early Childhood FACE Center and one FTE to the School-age FACE Center. This new position, identified as the Research and Referral Specialist, will serve to increase the capacity of each center and may be filled by up to two individuals, each working at .5 FTE. The project must include but cannot exceed one (1) FTE to serve as Resource and Referral Specialist. The minimum qualifications for this position include a Bachelor’s degree or higher, and experience providing community outreach.
    • In each of the 14 regions of the State, the one (1) FTE Resource Specialist in the Early Childhood FACE Center and the School-age FACE Center identified in the original RFP has been renamed the Professional Development Specialist and identified as the project lead. The project must include but cannot exceed one (1) FTE to serve as Professional Development Specialist. The minimum qualifications for this position remain a Master’s degree or higher, and experience providing professional development and/or technical assistance.
    • Each of the deliverables in the original FACE RFP has been reassigned as appropriate to either the Professional Development Specialist or the Resource and Referral Specialist. As the lead, the Professional  Development Specialist may participate in any deliverable noted for the Resource and Referral Specialist, as determined through a regional planning process.
    • Provide clarification that clerical and/or support staff positions are allowable and would need to be reasonable and necessary to complete the scope of work outlined in the RFP.
    • Provide for an increase in the subcontracting limit from 30 to 40 percent.

    The question and answer period is extended to the close of business January 30, 2019. A Questions and Answers Summary will be posted here no later than February 8, 2019. Proposals must be received by February 27, 2019 by 3:00 PM at NYSED in Albany, New York.

RFP Documents
RFP Document in PDF PDF icon | RFP Document in Word Word document icon – Revised 1/23/19
RFP Submission Documents in PDF PDF icon | RFP Submission Documents in Word Word document icon – Revised 2/8/19
RFP Cost Proposal Spreadsheet Excel – Revised 1/23/19
Appendix 1: Organizational Structure PDF icon
Appendix 2a: Early Childhood Family and Community Engagement Center Regional Map PDF icon
Appendix 2b: School-age Family and Community Engagement Center Regional Map PDF icon
Appendix 3: Alignment of Partnership Regions PDF icon
Appendix 4: Partnership Structure PDF icon – Revised 1/23/19
Appendix 5a: Early Childhood Family and Community Engagement Center Workplan Word document icon – Revised 1/23/19
Appendix 5b: School-age Family and Community Engagement Center Workplan Word document icon – Revised 1/23/19
Questions and Answers PDF icon – Posted 2/8/19

Overview

The New York State Education Department (NYSED) Office of Special Education is seeking proposals for the purposes of working collaboratively with the NYSED Office of Special Education (OSE)  Educational Partnership to provide technical assistance and professional development that will promote meaningful family involvement within the educational system, build collaborative community relationships, and provide information and training about available service options and delivery systems for children from birth-5 and students age 5-21.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will be limited to forty percent (40%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Terms of Contract

NYSED will award twenty-eight contracts pursuant to this RFP – fourteen (14) contracts for Early Childhood FACE Centers and fourteen (14) contracts for School-Age FACE Centers. The contracts resulting from this RFP will be for a term anticipated to begin July 1, 2019 and to end June 30, 2024.

Service Area: See Appendices 2a, 2b, and 3.

Mandatory Requirements

See Mandatory Requirement section of the RFP.

RFP Components

Components contained in RFP Proposal #19-025 are as follows:

  1. Description of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions and Answers PDF icon – Posted 2/8/19

Questions regarding the request must be submitted by E-mail to RFP19025@nysed.gov no later than the close of business January 30, 2019. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than February 8, 2019. The following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Stephen Marchant and Sophie McDermott

Jessica Hartjen

Joan Ramsey

Submission Instructions

The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than February 27, 2019 by 3:00 PM:

  1. Submission Documents labeled Submission Documents - RFP #19-025 Do Not Open
  2. Technical Proposal labeled Technical Proposal - RFP #19-025 Do Not Open
  3. Cost Proposal labeled Cost Proposal – RFP #19-025 Do Not Open
  4. M/WBE Documents labeled M/WBE Documents—RFP #19-025 Do Not Open
  5. CD or USB containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Office. Place in a separate envelope labeled CD-RFP#19-025 Do Not Open.

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Jessica Hartjen, RFP#19-025
Contract Administration Unit, Room 501W EB
89 Washington Avenue
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)

RFP Documents
RFP Document in PDF PDF icon | RFP Document in Word Word document icon – Revised 1/23/19
RFP Submission Documents in PDF PDF icon | RFP Submission Documents in Word Word document icon – Revised 2/8/19
RFP Cost Proposal Spreadsheet Excel – Revised 1/23/19
Appendix 1: Organizational Structure PDF icon
Appendix 2a: Early Childhood Family and Community Engagement Center Regional Map PDF icon
Appendix 2b: School-age Family and Community Engagement Center Regional Map PDF icon
Appendix 3: Alignment of Partnership Regions PDF icon
Appendix 4: Partnership Structure PDF icon – Revised 1/23/19
Appendix 5a: Early Childhood Family and Community Engagement Center Workplan Word document icon – Revised 1/23/19
Appendix 5b: School-age Family and Community Engagement Center Workplan Word document icon – Revised 1/23/19
Questions and Answers PDF icon – Posted 2/8/19

Last Updated: February 8, 2019 6:25 PM