Prekindergarten through Grade 12 Education

Google Translate Disclaimer

RFP #21-006

Nita M. Lowey 21st Century Community Learning Centers Technical Assistance Resource Center

RFP Documents

Application in PDF Adobe PDF | Application in Word Word document
Cost Proposal Worksheet Excel
Submission Documents Word document
Questions and Answers Adobe PDF – Posted 5/21/21
Appendix R – Data Privacy Appendix Adobe PDF
Appendix R – Data Privacy Appendix Word document


The New York State Education Department (NYSED), the grantee of this federal program, administered by its Office of Student Support Services, is seeking proposals to establish two Technical Assistance Resource Centers to support NYSED’s monitoring of, technical assistance to, and professional development for 21st Century Community Learning Centers (21st CCLC) subgrantees.

Service Area and Bidder Information

Service Area:

Part A. Resource Center to serve New York City (NYC) 21st CCLC subgrantees

Part B. Resource Center to serve Rest of State (ROS) 21st CCLC subgrantees

Bidders can apply for one or both Resource Centers. A bidder who proposes to establish and operate both the New York City and ROS Resource Centers must submit a separate bid for each Center.

Each submission must be clearly labeled with the type of application that is being submitted, either Part A – NYC or Part B – ROS.

The Resource Centers (RCs) will work with the New York State Education Department (NYSED) and each other to ensure consistency of technical assistance and professional development provided to improve the academic, social and emotional outcomes for the students who participate in the programs.
Currently, there are 138 CCLC subgrantees, 77 of which are in NYC. The remaining 61 are located in all other regions of the State. See link and table below.

21st Century Community Learning Centers - Round 7 Awards Adobe PDF


# of Programs

New York City – all boroughs


Rest of State excluding the Big 4 Cities of Buffalo, Rochester, Syracuse and Yonkers


ROS: Big Four Cities of Buffalo, Rochester, Syracuse & Yonkers


Total NYC


Total ROS




The 138 grantees operate at 370 sites and serve over 60,603 students in grades Pre-K through 12. These numbers will likely change but the distribution between NYC and the rest of the State will be similar, in convening years as NYSED is planning to release a new 21CCLC grant application in the fall or winter of 2021/2022 and a new round of CCLC grantees will then be awarded with an anticipated start date of 7/1/22.

Bidders or subcontractors that are affiliated with, or perform other work for, 21st CCLC subgrantees are not eligible to apply to prevent any conflict of interest or the appearance of a conflict of interest.

If there is an entity that is affiliated with, or performs other work for 21st CCLC subgrantees, but can demonstrate that they have a completely separate organizational structure that is independent from that affiliation, they may be an eligible entity. However, in order to be deemed an eligible entity, the entity would be required to attest that the 21st CCLC Resource Center staff’s first and only priority, and work schedule, be entirely dedicated to the work of the Resource Center and not be shared in any way with other duties or responsibilities of the larger organization.


Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Minority and Women-Owned Business Enterprises (M/WBE)

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Mandatory Requirements

See Mandatory Requirements section of the RFP.

RFP Components

Components contained in RFP Proposal #21-006 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions and Answers Adobe PDF – Posted 5/21/21

The following are the designated contacts for this procurement: 

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Elizabeth Whipple

Adam Kutryb

Brian Hackett

Submission Instructions and Due Date

The following documents should be submitted by email as separate files, as detailed in the Submission section of the RFP, and must be received at NYSED no later than June 9, 2021 by 3:00 PM Eastern Time:

  1. Submission Documents labeled [name of bidder] Submission Documents RFP #21-006
  2. Technical Proposal labeled [name of bidder] Technical Proposal RFP #21-006
  3. Cost Proposal labeled [name of bidder] Cost Proposal RFP #21-006
  4. M/WBE Documents labeled [name of bidder] M/WBE Documents RFP #21-006

The technical, cost, submission and M/WBE proposals should be submitted using Microsoft Office or editable PDF. The email address for all the documentation is cau@nysed.gov.

Bidders are requested to submit their bids electronically. Please see the information below for instructions on submitting an electronic bid. 

  1. As indicated in the RFP, technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
  2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted in as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:
    1. handwritten signatures on faxed or scanned documents
    2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
    3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents 
  4. Unacceptable forms of e-signatures include:
    1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
  5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
  6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 21-006" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline and considered for award.
  7. Bids received after 3:00 pm Eastern Time on the due date will be disqualified.

RFP Documents

Application in PDF Adobe PDF | Application in Word Word document
Cost Proposal Worksheet Excel
Submission Documents Word document
Questions and Answers Adobe PDF – Posted 5/21/21
Appendix R – Data Privacy Appendix Adobe PDF
Appendix R – Data Privacy Appendix Word document

Last Updated: May 21, 2021