P-12

Prekindergarten through Grade 12 Education


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RFP #22-010

Technical Assistance Center for the Universal Service Discount (E-Rate), Emergency Connectivity Fund (ECF) and the Affordable Connectivity Program (ACP) Programs


RFP Documents

Application in PDF Adobe PDF | Application in Word Word document
Cost Proposal Worksheet Excel
Submission Documents Word document

Overview

The New York State Education Department (NYSED) Office of Educational Design and Technology (ED&T) within the P-12 Program Area is seeking proposals for the provision of technical assistance and planning services related to the implementation of the Universal Service Discount (E-Rate), Emergency Connectivity Fund (ECF) and the Affordable Connectivity Program (ACP) programs for schools and libraries in New York State. NYSED encourages entities experienced in contracting for educational institutions on the utilization of E-Rate, ECF, and ACP funding to respond to this Request for Proposals.

Subcontracting

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Terms of Contract

NYSED will award 1 (one) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin November 1, 2022, and to end October 31, 2027.

Minority and Women-Owned Business Enterprises (M/WBE)

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Service Area

Statewide

Mandatory Requirements

See Mandatory Requirements section of the RFP.

RFP Components

Components contained in RFP Proposal #22-010 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions regarding the request must be submitted by email to E-Rate2022RFP@NYSED.gov no later than the close of business May 24, 2022. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than June 7, 2022. The following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

John Brock

Lucas Rodriguez

Brian Hackett

Submission Instructions and Due Date

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP, and must be received at NYSED no later than June 28, 2022 by 3:00 PM Eastern Time:

  1. Submission Documents labeled [name of bidder] Submission Documents RFP #22-010
  2. Technical Proposal labeled [name of bidder] Technical Proposal RFP #22-010
  3. Cost Proposal labeled [name of bidder] Cost Proposal RFP #22-010
  4. M/WBE Documents labeled [name of bidder] M/WBE Documents RFP #22-010

The email address for all the documentation is cau@nysed.gov.

Instructions for Submitting an Electronic Bid: 

  1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
  2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:
    1. handwritten signatures on faxed or scanned documents
    2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
    3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents 
  4. Unacceptable forms of e-signatures include:
    1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
  5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
  6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 22-010" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
  7. Bids received after 3:00 pm Eastern Time on the due date will be disqualified.

RFP Documents

Application in PDF Adobe PDF | Application in Word Word document
Cost Proposal Worksheet Excel
Submission Documents Word document

Last Updated: May 3, 2022