NYSED / P-12 / Competitive Procurement Contracts / RFP 23-008: OBEWL Arts Initiative: Literacy through Photography for English Language Learners (ELLs)

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RFP #23-008

OBEWL Arts Initiative: Literacy through Photography for English Language Learners (ELLs)

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Recent Updates Questions and Answers – Posted 7/7/23

RFP Documents

RFP and Application Information | RFP and Application Information
Cost Proposal Worksheet
Submission Documents
Questions and Answers – Posted 7/7/23

The New York State Education Department (NYSED) Office of Bilingual Education and World Languages (OBEWL) is seeking proposals to launch a curriculum and pilot program that addresses literacy for English Language Learners (ELLs) through the study of photography.

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

NYSED will award one contract(s) pursuant to this RFP. The contract(s) resulting from this RFP will be for a term anticipated to begin January 1, 2024 and to end December 31, 2026.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Statewide

Components contained in RFP #23-008 are as follows:

1. Description of Services to Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

• Questions and Answers – Posted 7/7/23

Questions regarding the request must be submitted by email to ELLPhotolitRFP@nysed.gov no later than the close of business June 28, 2023. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than July 6, 2023. The following are the designated contacts for this procurement:

The following are the designated contacts for this procurement:

Program Matters	Fiscal Matters	M/WBE Matters
Juli Kreichman	Tara Wildove	Brian Hackett
ELLPhotolitRFP@nysed.gov

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP, and must be received at NYSED no later than July 27, 2023 by 3:00 PM Eastern Time:

1. Submission Documents labeled [name of bidder] Submission Documents RFP #23-008
2. Technical Proposal labeled [name of bidder] Technical Proposal RFP #23-008
3. Cost Proposal labeled [name of bidder] Cost Proposal RFP #23-008
4. M/WBE Documents labeled [name of bidder] M/WBE Documents RFP #23-008

The email address for all the documents is CAU@nysed.gov.

Instructions for Submitting an Electronic Bid: 

1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
2. Submission documents requiring a signature must be signed using one of the methods listed below, and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
3. The following forms of e-signatures are acceptable:
1. handwritten signatures on faxed or scanned documents
2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
4. Unacceptable forms of e-signatures include:
1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
6. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 23-008" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
7. Bids must be received by 3:00 pm Eastern Time on the due date.

RFP Documents

RFP and Application Information | RFP and Application Information
Cost Proposal Worksheet
Submission Documents
Questions and Answers – Posted 7/7/23

Last Updated: July 18, 2023