P-12

Prekindergarten through Grade 12 Education


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RFP #23-018

Performance-Based Learning and Assessment Networks Professional Learning Providers


Recent Updates

Last Updated on July 19, 2023:

Updated on July 18, 2023:

RFP Documents

RFP and Application Information Adobe PDF | RFP and Application Information Word document
Cost Proposal Worksheet Excel document
Submission Documents Word document
Questions and Answers Adobe PDF – Updated 7/19/23
Educational Consulting and Professional Development MWBE Providers List Excel document – Posted 7/12/23

Overview

The New York State Education Department (NYSED) Office of Education Policy is seeking proposals for professional learning providers (PLPs) to operate three Performance-Based Learning and Assessment Networks (PLAN) technical assistance centers (TACs) in the State, as part of the PLAN Pilot. Each TAC will specialize in one of three Focus Areas, as defined in this RFP. As a group and individually, the PLPs will work in partnership with NYSED staff to provide technical assistance and professional learning to PLAN Pilot Schools and Networks, to support their transition to implementing performance-based learning and assessment approaches.

Subcontracting

Subcontracting will be limited to fifty percent (50%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Terms of Contract

NYSED will award three contract(s) pursuant to this RFP. The contract(s) resulting from this RFP will be for a term anticipated to begin October 1, 2023 and to end September 30, 2026. One optional one-year renewal or no-cost extension may be granted, dependent on approval from the United States Department of Education (USDOE). NYSED intends to allocate a total amount not to exceed $1,650,000 for all three contracts combined—i.e., approximately $550,000 for each TAC.

Minority and Women-Owned Business Enterprises (M/WBE)

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Service Area

Statewide

RFP Components

Components contained in RFP #23-018 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions regarding the request must be submitted by email to PLAN.Pilot@nysed.gov no later than the close of business June 28, 2023. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than July 12, 2023. The following are the designated contacts for this procurement:

The following are the designated contacts for this procurement:
Program Matters
Fiscal Matters
M/WBE Matters

Nicole Lennon

Lucas Rodriguez

Brian Hackett

Submission Instructions and Due Date

A Notice of Intent (NOI) is not a requirement for submitting a complete proposal by the proposal due date; however, please submit a simple email notice stating your organization’s intent to submit a proposal in response to this RFP. Please send the NOI to PLAN.Pilot@nysed.gov by July 19, 2023.

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP, and must be received at NYSED no later than July 26, 2023 by 3:00 PM Eastern Time:

  1. Submission Documents labeled [name of bidder] Submission Documents [Focus Area A, B, or C] RFP #23-018
  2. Technical Proposal labeled [name of bidder] Technical Proposal [Focus Area A, B, or C] RFP #23-018
  3. Cost Proposal labeled [name of bidder] Cost Proposal [Focus Area A, B, or C] RFP #23-018
  4. M/WBE Documents labeled [name of bidder] M/WBE Documents [Focus Area A, B, or C] RFP #23-018

An entity may submit separate and complete proposals, each for a different Focus Area. Each separate proposal submitted in response to this RFP should be clearly labeled with the Focus Area for that proposal.

Instructions for Submitting an Electronic Bid: 

  1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
  2. Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:
    1. handwritten signatures on scanned documents
    2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
    3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents 
  4. Unacceptable forms of e-signatures include:
    1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
  5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation:

    "I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein."
  1. In order to ensure the timely receipt of your bid, please use the subject line "BID SUBMISSION RFP 23-018" - failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
  2. Bids must be received by 3:00 pm Eastern Time on the due date.

RFP Documents

RFP Documents

RFP and Application Information Adobe PDF | RFP and Application Information Word document
Cost Proposal Worksheet Excel document
Submission Documents Word document
Questions and Answers Adobe PDF – Updated 7/19/23
Educational Consulting and Professional Development MWBE Providers List Excel document – Posted 7/12/23

Last Updated: July 19, 2023