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RFP 24-012

School Bus Driver Professional Development Seminar Development and Delivery – Pupil Transportation

Recent Updates

Last updated on Marh 13, 2024:

RFP Documents

RFP Document (PDF) Adobe PDF | RFP Document (Word) Word document
Cost Proposal Worksheet Excel
Submission Documents Word document
Questions and Answers Adobe PDF – Posted 3/13/24


The New York State Education Department (NYSED) is seeking proposals for the development, writing and delivery of the annual Professional Development Seminar (PDS) Curriculum for School Bus Driver Instructors (SBDIs) required under Education Law 3650 and Commissioner’s Regulations 156.3.  The Professional Development Seminar is the major tool for providing updated and continual training of School Bus Driver Instructors, who in turn provide required school bus safety training and annual refresher training to public and non-public school bus drivers, monitors and attendants. NYSED is seeking eligible applicants that can:

  1. Develop curriculum for educational settings within the pupil transportation industry.
  2. Locate and secure suitable classroom space across the State.
  3. Demonstrate the capacity to adequately staff, schedule and coordinate the statewide training activity.
  4. Ensure that the Master Instructors (MIs) are certified and teach the full approved curriculum for SBDIs without material deviations. To ensure compliance, the applicant will conduct random onsite visits as outlined below in the Deliverables and/or Project Description section.


Subcontracting is limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. 

Minority and Women-Owned Business Enterprises (M/WBE)

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Terms of Contract

NYSED will award one (1) contract pursuant to this RFP with a term of five (5) years, anticipated to begin on July 1, 2024, and end on June 30, 2029.  

RFP Components

Components contained in RFP #24-012 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions and Answers

Questions regarding this RFP must be submitted by email to PTUTrainingRFP2024@nysed.gov  no later than March 4, 2024.  Questions regarding this request should be identified as Program, Fiscal, or M/WBE.  A Questions and Answers Summary will be posted here no later than March 14, 2024. The following are the designated contacts for this procurement:

The following are the designated contacts for this procurement:
Program Matters
Fiscal Matters
M/WBE Matters

David Elliott

Thomas McBride

Brian Hackett

Submission Instructions and Due Date

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP and must be received at CAU@nysed.gov no later than April 4, 2024. Bids are due by 3:00 p.m. Eastern Time.

  1. Submission Documents labeled [Name of Bidder] Submission Documents RFP #24-012
  2. Technical Proposal labeled [Name of Bidder] Technical Proposal RFP #24-012
  3. Cost Proposal labeled [Name of Bidder] Cost Proposal RFP #24-012
  4. M/WBE Documents labeled [Name of Bidder] M/WBE Documents RFP #24-012

The email address for all the documentation is cau@nysed.gov.

Instructions for Submitting an Electronic Bid:

  1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF. 
  2. Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:
    1. handwritten signatures on faxed or scanned documents
    2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
    3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
  4. Unacceptable forms of e-signatures include:
    1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
  5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: “I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.”
  6. In order to ensure the timely receipt of your bid, please use the subject line “BID SUBMISSION RFP 24-012” – failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
  7. Bids are due by 3:00 pm Eastern Time on the due date.

RFP Documents

RFP Documents

RFP Document (PDF) Adobe PDF | RFP Document (Word) Word document
Cost Proposal Worksheet Excel
Submission Documents Word document
Questions and Answers Adobe PDF – Posted 3/13/24

Last Updated: March 13, 2024