NYSED / P-12 / Competitive Procurement Contracts / RFP 24-014: Family and Community Engagement (FACE) Centers

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RFP 24-014

Family and Community Engagement (FACE) Centers

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Recent Updates Last updated on February 16, 2024: Questions and Answers – Posted 2/16/24

RFP Documents

RFP Document (PDF) | RFP Document (Word)
Cost Proposal Worksheet
Submission Documents
Appendix 1: FACE Centers Map
Appendix 2: RPC Staffing Schedule
Appendix 3: FACE Center Staffing Schedule
Appendix 4: FACE Centers Work Plan
Questions and Answers – Posted 2/16/24

The New York State Education Department (NYSED) Office of Special Education (OSE) is seeking proposals to operate Family and Community Engagement (FACE) Centers. Each region will have one FACE Center with two teams: Early Childhood (EC) and School-Age (SA). The FACE Centers will work collaboratively with the OSE Educational Partnership to provide technical assistance and professional development to improve instructional practices for and outcomes of students with disabilities.

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

NYSED will award twelve (12) contracts pursuant to this RFP. The contracts resulting from this RFP will be for a term anticipated to begin July 1, 2024, and to end June 30, 2029.

The eligible bidders must have an office located in New York State within the region they are bidding to serve and must propose to operate both an EC and SA team.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods.

Statewide. See map (Appendix 1, posted with the RFP)

See Mandatory Requirements section of the RFP.

Components contained in RFP #24-014 are as follows:

1. Description of Services to Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

• Questions and Answers – Posted 2/16/24

Questions regarding the request must be submitted by E-mail to RFP24014@nysed.gov  no later than the close of business February 2, 2024. Questions regarding this request should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than February 16, 2024.

The following are the designated contacts for this procurement:

Program Matters	Fiscal Matters	M/WBE Matters
Meghan Leddick	Monica Foley	Brian Hackett
RFP24014@nysed.gov

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP and must be received at NYSED no later than March 12, 2024. Bids are due by 3:00 PM Eastern Time.

1. Submission Documents labeled [Name of Bidder] Submission Documents – RFP #24-014
2. Technical Proposal labeled [Name of Bidder] Technical Proposal – RFP #24-014
3. Cost Proposal labeled [Name of Bidder] Cost Proposal – RFP #24-014
4. M/WBE Documents labeled [Name of Bidder] M/WBE Documents – RFP #24-014

The email address for all the documentation is cau@nysed.gov.

Instructions for Submitting an Electronic Bid:

1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF.
2. Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
3. The following forms of e-signatures are acceptable:
   1. handwritten signatures on faxed or scanned documents
   2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
   3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
4. Unacceptable forms of e-signatures include:
   1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: “I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.”
6. In order to ensure the timely receipt of your bid, please use the subject line “BID SUBMISSION RFP 24-014 – [Name of Region]”. Failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award. Please include the name of the region of the bid in the email subject line and on the first page of the Technical Proposal.
7. Bids must be received by the due date. Bids should be received by 3:00 p.m. Eastern Time.

RFP Documents

RFP Document (PDF) | RFP Document (Word)
Cost Proposal Worksheet
Submission Documents
Appendix 1: FACE Centers Map
Appendix 2: RPC Staffing Schedule
Appendix 3: FACE Center Staffing Schedule
Appendix 4: FACE Centers Work Plan
Questions and Answers – Posted 2/16/24

Last Updated: February 16, 2024