Facilities Planning

SED Building and Project Numbering Systems

SED Building Project Control Number

The 15-digit project control number contains four elements:
Digits 1-8 identify the district.
Digit 9 represents the use of the building.
Digits 10-12 represent the assigned building number, and
Digits 13-15 identify an individual construction project in the building.

The Office of Facilities Planning in response to a Letter of Intent (LOI), issues new building numbers. (See our web page www.emsc.nysed.gov/facplan/ under "Forms and Publications" for LOI forms.)

Each number or set of numbers in our 15-digit project control number indicate the following:
Digits 1-2 County of location
Digits 3-4 City, Town of location
Digits 5-6 School district number
Digits 7-8 Type of district organization:

01 City
02 Union Free
03 Independent Union Free
04 Central
05 City Central
06 Independent Central
07 Central High School
08 Common

At this point there are technically four zeros (0000) included in the Basic Educational Data System (BEDS) code to indicate that this number is a district. If there are any numbers in the next four spaces then the number is a building number issued by our office. The zeros are not used by the Office of Facilities Planning, however, they are printed in the appropriate spaces on the Fire/Safety Inspection Reports to separate our building specific numbers which continue:

Digit 9 Building Type:

0 Instructional - student occupied with or without incidental occupancies
1 Administration
2 Storage
3 Maintenance
4 Bus Storage only
5 Bus Maintenance - with or without storage
6 Public Library
7 Other
8 Temporary Quarters - leased non-district space only
9 Vacant

Digits 9-12 are the four digit building code number:

The ninth digit is the first number of the four digit building number assigned by the Fire Safety Unit. It indicates how the particular building is being used according to our current records. Every building owned or used by a school district or BOCES must have a CO and every building we know about will have a four-digit building code assigned to it.

Digits 10-12 Building Number (a district may have up to 999 buildings in this system)

Digits 13-15 Building Project Control Number (a building may have up to 999 projects in this numbering system)



Boards of Cooperative Educational Services (BOCES) district numbers are included in the standard numbering system delineated above. The first two digits indicate the county of administration, the third digit is a 9 and the fourth digit indicates the district number within that county. A zero in the fourth position designates the BOCES as a sole supervisory district within the county.


The building project review number is generated from the last two digits of the year the project is entered into the construction system and a four digit consecutive number separated by a dash mark. We are presently finishing projects 99-0001 through 99-1790 entered into the review system between July 1, 1999 and June 30, 2000. Projects entered during the year starting July 1, 2000 will receive review numbers beginning with 00-0001.


  1. In addition to these District/Building/Project control numbers the Fire/Safety Unit uses severity prefix numbers in front of Fire/Safety Inspection Report items. This numbering system indicates the following information:

    First digit Relative Degree Correction Time
    of Severity in Days

    1 Minor 30
    2 Minor 60
    3 Major 120
    4 Major 30
    5 Major 60
    6 Major 120
    7 Severe 30
    8 Severe 60

  2. A Certificate of Occupancy is issued (or withheld) in accordance with the following formula:

    Number of Relative Degree of Certificate
    Outstanding Severity of Issued
    Nonconformances nonconformances

    -0- N/A Annual
    1-10 Minor Temporary
    11 or more Minor None*
    1-5 Major Temporary
    6 or more Major None*
    1 or more Severe None*

* No Certificate of Occupancy may be issued until nonconformances are corrected and entire facility is re-inspected.


The State Environmental Quality Review Act review numbering system is consecutive and has nothing to do with permanent building number data.

Last Updated: February 18, 2017