Prekindergarten through Grade 12 Education

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Announcement of Funding Opportunity
RFP #: GC17-001

ESSA, Title IV Part B
2017-2022 21st Century Community Learning Centers Grant Application


  • Questions and Answers Adobe PDF – Posted 10/26/16
  • List of Schoolwide Programs Adobe PDF – Posted 10/26/16
  • 10/21/16 - Important Update: NYSED is extending the application deadline to November 21, 2016 at 12:00 p.m. (noon). NYSED has also amended the M/WBE Goal Calculation Worksheet. Please discard the previous version of the Worksheet and follow the revised instructions to complete the form.
  • Technical Assistance Webinar – Posted 10/3/16

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document - Updated 10/21/16
Master Contract for Grants Template Word document
Appendix 8: Budget Template Excel document
Questions and Answers Adobe PDF – Posted 10/26/16
List of Schoolwide Programs Adobe PDF – Posted 10/26/16

Legislative Authority

The 21st Century Community Learning Centers (21st CCLC) program is authorized under Title IV, Part B of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA) Act of 2015.

Purpose of Funding

The purpose of 21st Century Community Learning Centers is to provide opportunities for communities to establish or expand activities in community learning centers that:

  1. provide opportunities for academic enrichment, including providing tutorial services to help students, particularly students who attend low-performing schools, to meet the challenging State academic standards;
  2. offer students a broad array of additional services, programs, and activities, such as youth development activities, service learning, nutrition and health education, drug and violence prevention programs, counseling programs, arts, music, physical fitness and wellness programs, technology education programs, financial literacy programs, environmental literacy programs, mathematics, science, career and technical programs, internship or apprenticeship programs, and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students; and
  3. offer families of students served by community learning centers opportunities for active and meaningful engagement in their children’s education, including opportunities for literacy and related educational development.

Project Period

The grant period is 5 years, anticipated to begin July 1, 2017 and to end June 30, 2022, subject to availability of funds from the United States Department of Education and satisfactory performance of the grantee in the previous year.

Eligible Applicants

Any public or private organization that meets the eligibility requirements can apply for 21st CCLC funding. This includes public school districts, BOCES, charter schools, private schools, nonprofit agencies, city or county government agencies, faith-based organizations, institutions of higher education, Indian tribes or tribal organizations, and for-profit corporations.

All programs must be implemented through a partnership that includes at least one (1) local educational agency receiving funds under part A of title I and at least one (1) BOCES, nonprofit agency, city or county government agency, faith-based organization, institution of higher education, Indian tribe or tribal organization, or for-profit corporation with a demonstrated record of success in designing and implementing before school, after school, summer learning, or expanded learning time activities.

To be eligible for this grant, at least 2/3 of the students an applicant is proposing to serve must attend:

  1. schools eligible for schoolwide programs under Title I, Section 1114 of the Every Student Succeeds Act, and the families of these students, or
  2. schools with at least 40 percent of students eligible for free or reduced priced lunch; and the families of these students.

For the purposes of this RFP, “local educational agencies” are defined as public schools and districts, private schools, and charter schools.

Complete List of Eligible Schools, as of September 9, 2016 Excel document

(Note the Excel workbook contains multiple sheets: the first includes all eligible schools statewide and the following are broken out by region and public, charter or private schools. If a school does not appear on the list, but has 40% or more students eligible for free or reduced price lunches, they should submit supporting documentation to 21CRFP@nysed.gov by October 31, 2016.)

Amount of Funding

$86 million annually, subject to federal fund availability.

Annual grants awards will range from a minimum of $50,000 to a maximum of $1,200,000. Agencies applying for multiple grants will be limited to a maximum annual award of $1,200,000 per lead applicant agency. For profit agencies may apply for an annual grant award of up to a maximum of $400,000. The amount of 21st CCLC funds requested divided by the maximum anticipated number of students served must not exceed an annual amount of $1,600. Meaning, the maximum request amount per student is $1,600.

Mandatory Notice of Intent

The New York State Education Department (NYSED) requires all prospective applicants to submit a NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials. The Notice of Intent must be submitted via the FluidReview Portal. The due date is October 31, 2016.

Due Date and Submission Instructions

The due date for application submissions is November 21, 2016 at 12:00 p.m. Complete applications must be submitted electronically via the FluidReview portal. Applications submitted via mail will not be reviewed.

Instructions for submission through this portal are available at the FluidReview Portal. Prospective applicants are advised that submission via the FluidReview Portal is a multi-step process that includes completion of several online forms and upload of multiple documents, some of which require signatures and will need to be scanned prior to upload. Prospective applicants are advised to begin work in the online portal as soon as possible.

Documents requiring an ink signature must be postmarked no later than November 21, 2016 and sent to:

New York State Education Department
Grants Management
89 Washington Avenue
Room 481 EBA
Attn: 2017-2022 21st CCLC Grant Application
Albany, NY 12234

Hand-delivered submissions will not be accepted.

Technical Assistance Webinar

A Technical Assistance Webinar to assist applicants in preparing their submissions is available now at: Technical Assistance Webinar

Questions and Answers

Questions and Answers Adobe PDF – Posted 10/26/16
List of Schoolwide Programs Adobe PDF – Posted 10/26/16

Questions regarding this Request for Proposals (RFP) must be submitted by E-Mail to: 21CRFP@nysed.gov  by October 11, 2016 and should not include questions related to the electronic submission of applications through the FluidReview portal.

A complete list of all questions and answers will be posted here no later than October 26, 2016.

Questions regarding the electronic submission of the RFP through the FluidReview portal should be directed to support@fluidreview.com. Please copy 21CRFP@nysed.gov on any communications with FluidReview regarding technical difficulties.

Minority and Women-owned Business Enterprise (M/WBE) Participation

Pursuant to Article 15-A of the New York State Executive Law, the M/WBE participation goal for this grant is 30% of each applicant’s total discretionary non-personal service budget over the entire term of the grant. See the M/WBE Participation Goals section and for further information and forms for completion.

Prequalification Requirement

The State of New York has implemented a statewide prequalification process (described in http://www.grantsreform.ny.gov/Grantees) designed to facilitate prompt contracting for not-for-profit vendors. All not-for-profit vendors are required to pre-qualify by the grant application deadline. This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle. The pre-qualification must be completed by all not-for-profit institutions by the application deadline in order to receive an award under this RFP. Please review the additional information regarding this requirement in the Prequalification for Individual Applications section below.

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document - Updated 10/21/16
Master Contract for Grants Template Word document
Appendix 8: Budget Template Excel document
Questions and Answers Adobe PDF – Posted 10/26/16
List of Schoolwide Programs Adobe PDF – Posted 10/26/16

NYSED does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portions of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request. Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: October 26, 2016