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Announcement of Funding Opportunity
RFP #GC21-002

2021-2026 Extended School Day/School Violence Prevention Program Competitive Grant Application

Recent Updates

Last Updated on February 26, 2021:

UPDATE 2/24/21:

GRANT APPLICATION EXTENSION: The deadline for applications for RFP GC21-002 (2021-2026 Extended School Day/School Violence Prevention Program Competitive Grant Application) has been extended to March 17, 2021, at 5 p.m. The deadline to submit a Mandatory Notice of Intent via the Survey Monkey Apply Portal remains March 3, 2021, at 5 p.m.

REVISED ATTACHMENTS – Please substitute the following attachments posted with this announcement  in place of those requested in the RFP and submit with your application:

ATTACHMENT 8 (if applicable) – NYSED has revised the composite budget form to better reflect the needs of the grant and clearly delineate costs for applicants proposing both an ESD and SVP project in one application. If you have already completed the original composite budget form for an ESD-only or SVP-only project, you do not need to use the new one.

ATTACHMENT 11 – NYSED is providing simplified forms from the attachment in the RFP. ​There are two different forms. School district applicants should submit the attached DPA for School District Applicants form ​to indicate their agreement with the terms; there is nothing to fill out. Non-profit/CBO lead applicants should complete and submit the attached DPA for Non-Profit Applicants form. The most significant change to this document is that the four-page NIST chart has been removed. In a partnership or consortium, only the lead applicant must submit a DPA attachment. It is their responsibility to ensure that any partners and contractors adhere to NYSED’s data privacy policy.

ATTACHMENT 12 – Please use the revised MWBE 101 Request for Waiver and MWBE 102 Notice of Intent to Participate forms that are attached to this announcement. The forms in the RFP contain outdated protocols.

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document
Contract Boilerplate Word document
Electronic Submission Instructions Word document
Attachment 8: Composite Budget Excel – Revised 2/24/21
Attachment 11: DPA for School District Applicants Adobe PDF – Revised 2/24/21
Attachment 11: DPA for Non-Profit Applicants Adobe PDF – Revised 2/24/21
Attachment 12: MWBE 101 Request for Waiver Word document – Revised 2/24/21
Attachment 12: MWBE 102 Notice of Intent to Participate Word document – Revised 2/24/21
Questions and Answers Adobe PDF

Legislative Authority

New York State Education Law §2814: Omnibus school violence prevention grant program

Purpose of Grant

Pursuant to New York State Education Law §2814: Omnibus school violence prevention grant program, the primary purpose of the Extended School Day/School Violence Prevention (ESD/SVP) Program is to award competitive grants to provide support to students through extended school day activities and/or school safety programs which promote violence prevention.  Programs must demonstrate consistency with the school safety plans required by §2801-a of New York State Education Law and should not displace existing school district after-school funding.  School districts and not-for-profit organizations working in collaboration with a public school district(s) may submit an application to conduct either an ESD program, an SVP program, or a combination of both.

Project Period

The grant period is five years, from July 1, 2021, to June 30, 2026.  Funding beyond Year One will be contingent upon the State Legislature’s continued appropriation of funds.

Eligible Applicants

Public school districts and not-for-profit organizations working in collaboration with a public school district(s) are eligible to apply.   

Amount of Funding

Approximately $24.3 million is expected to be available annually statewide contingent upon annual legislative appropriation, and it is anticipated that funding will continue at this appropriation level. 

Each application may include a request for an annual grant award of a maximum of $350,000. Agencies applying for multiple grants will be limited to a maximum annual award of $1,200,000. This includes agency membership as a partnering agency or as a partner in consortia projects.

Funds will be allocated to each geographic area as follows: 40% to New York City; 10% to the big four cities of Buffalo, Rochester, Syracuse and Yonkers; and 50% to the Rest of the State, including at least 15% guaranteed to High Needs Rural Applicants. If there are not enough High Needs Rural applications meeting the scoring threshold outlined in the RFP, the portion of the guaranteed 15 percent not used would revert to the overall Rest of the State.

Application Due Date and Mailing Address

UPDATE 2/24/21 – GRANT APPLICATION EXTENSION: The deadline for applications for RFP GC21-002 (2021-2026 Extended School Day/School Violence Prevention Program Competitive Grant Application) has been extended to March 17, 2021, at 5 p.m. The deadline to submit a Mandatory Notice of Intent via the Survey Monkey Apply Portal remains March 3, 2021, at 5 p.m.

For guidance on submitting acceptable forms of e-signature, please see the Application Submission Instructions document posted with this RFP.

In addition to the electronic submission, please mail the appropriate documents and attachments (as specified on page 18 and on the Application Checklist on page 70) postmarked by March 17, 2021 to:

New York State Education Department
Student Support Services
Attn:  2021-2026 ESD/SVP Grant Application
89 Washington Avenue
Room EB 318M
Albany, NY 12234

Questions and Answers

All questions must be submitted by email to ESDSVPRFP@nysed.gov by close of business, February 10, 2021. A complete list of all Questions and Answers will be posted here no later than close of business, February 24, 2021.

Pre-qualification Requirement

Proposals received from nonprofit applicants who are not Prequalified in the Grants Gateway by 5:00 PM on the proposal due date of March 17, 2021 cannot be evaluated. Such proposals will be disqualified from further consideration. Please see the “Prequalification Requirement” section for additional information.

The State of New York has implemented a new statewide prequalification process designed to facilitate prompt contracting for not-for-profit vendors.  All such vendors are required to pre-qualify prior to grant application.  This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle. The pre-qualification must be completed prior to application in order to receive an award under this RFP.

Mandatory Notice of Intent

The New York State Education Department (NYSED) requires all prospective applicants to submit a Notice of Intent (NOI) to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials. The Notice of Intent must be submitted via the Survey Monkey Apply Portal by March 3, 2021.

If a NOI is not submitted by March 3 by 5:00 pm, your application will not be reviewed.

Please also include your organization’s NYS Vendor ID.

NYSED Designated Contacts

Program: Raffaele Iorio
Fiscal: Thomas McBride
M/WBE: Brian Hackett

esdsvprfp@nysed.gov

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document
Contract Boilerplate Word document
Electronic Submission Instructions Word document
Attachment 8: Composite Budget Excel – Revised 2/24/21
Attachment 11: DPA for School District Applicants Adobe PDF – Revised 2/24/21
Attachment 11: DPA for Non-Profit Applicants Adobe PDF – Revised 2/24/21
Attachment 12: MWBE 101 Request for Waiver Word document – Revised 2/24/21
Attachment 12: MWBE 102 Notice of Intent to Participate Word document – Revised 2/24/21
Questions and Answers Adobe PDF

Last Updated: February 26, 2021