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System for Tracking Education Performance
200506 Manual
The University of the State of New York
THE STATE EDUCATION DEPARTMENT
Information and Reporting Services
Albany, New York 12234
June 12, 2006
Table of Contents
TOC \h \z \t "T1,1,T2,2" HYPERLINK \l "_Toc137966042" Timeline for STEP Reporting 200506 PAGEREF _Toc137966042 \h 3
HYPERLINK \l "_Toc137966043" New York State Education Department Contact Information PAGEREF _Toc137966043 \h 4
HYPERLINK \l "_Toc137966044" Protecting Privacy in Data Collection and Reporting PAGEREF _Toc137966044 \h 5
HYPERLINK \l "_Toc137966045" Information for District and School Administrators PAGEREF _Toc137966045 \h 6
HYPERLINK \l "_Toc137966046" STEP Reporting Checklist PAGEREF _Toc137966046 \h 16
HYPERLINK \l "_Toc137966047" STEP Reporting Guidelines 200506 PAGEREF _Toc137966047 \h 18
HYPERLINK \l "_Toc137966048" Who is Responsible for Reporting Students Through STEP PAGEREF _Toc137966048 \h 18
HYPERLINK \l "_Toc137966049" Students Who Must Be Reported Through STEP PAGEREF _Toc137966049 \h 19
HYPERLINK \l "_Toc137966050" Data That Must Be Reported Through STEP PAGEREF _Toc137966050 \h 20
HYPERLINK \l "_Toc137966051" Assessments That Must Be Reported Through STEP PAGEREF _Toc137966051 \h 20
HYPERLINK \l "_Toc137966052" Regents Diplomas PAGEREF _Toc137966052 \h 22
HYPERLINK \l "_Toc137966053" How to Use STEP PAGEREF _Toc137966053 \h 23
HYPERLINK \l "_Toc137966054" Entering Accurate Source Data PAGEREF _Toc137966054 \h 24
HYPERLINK \l "_Toc137966055" Tips for Entering/Importing Accurate Data PAGEREF _Toc137966055 \h 25
HYPERLINK \l "_Toc137966056" STEP Data Tables PAGEREF _Toc137966056 \h 27
HYPERLINK \l "_Toc137966057" Student Demographic Data PAGEREF _Toc137966057 \h 30
HYPERLINK \l "_Toc137966058" Student Assessment Data PAGEREF _Toc137966058 \h 31
HYPERLINK \l "_Toc137966059" Program Service Data PAGEREF _Toc137966059 \h 38
HYPERLINK \l "_Toc137966060" Using Error Checks PAGEREF _Toc137966060 \h 64
HYPERLINK \l "_Toc137966061" Error Message Troubleshooting Table PAGEREF _Toc137966061 \h 66
HYPERLINK \l "_Toc137966062" Reviewing Student Reports Using the Reports Tab PAGEREF _Toc137966062 \h 70
HYPERLINK \l "_Toc137966063" Final Verification Reports PAGEREF _Toc137966063 \h 71
HYPERLINK \l "_Toc137966064" School Accountability and Group A Verification Reports PAGEREF _Toc137966064 \h 72
HYPERLINK \l "_Toc137966065" Determining Whether A School Made Adequate Yearly Progress (AYP) in 200506 PAGEREF _Toc137966065 \h 73
HYPERLINK \l "_Toc137966066" Required Final Verification Reports Table PAGEREF _Toc137966066 \h 75
HYPERLINK \l "_Toc137966067" Understanding Final Verification Reports: Group A PAGEREF _Toc137966067 \h 77
HYPERLINK \l "_Toc137966068" Understanding Final Verification Reports: Group B PAGEREF _Toc137966068 \h 104
HYPERLINK \l "_Toc137966069" Understanding Final Verification Reports: Group C PAGEREF _Toc137966069 \h 119
HYPERLINK \l "_Toc137966070" Understanding Final Verification Reports: Group D PAGEREF _Toc137966070 \h 136
HYPERLINK \l "_Toc137966071" Submitting Files and the School Superintendents Certification of Data PAGEREF _Toc137966071 \h 143
HYPERLINK \l "_Toc137966072" Appendix I: STEP Code Lists PAGEREF _Toc137966072 \h 145
HYPERLINK \l "_Toc137966073" Appendix II: Assessments That May Be Used to Meet Graduation Requirements PAGEREF _Toc137966073 \h 154
HYPERLINK \l "_Toc137966074" Appendix III: Cohort Definitions PAGEREF _Toc137966074 \h 158
HYPERLINK \l "_Toc137966075" Appendix IV: Glossary PAGEREF _Toc137966075 \h 167
HYPERLINK \l "_Toc137966076" Appendix V: Regional Information Center (RIC) and Big 5 Contacts PAGEREF _Toc137966076 \h 171
Timeline for STEP Reporting200506
July 15, 2006 First day Regional Information Center XE "Regional Information Center" s (RICs)/Big 5 XE "Big 5" may submit STEP files to the Department.
July/August 2006 RICs will set a July/August deadline XE "deadline" for districts to submit their final STEP file to the RIC XE "Regional Information Center" so these files can be submitted to the Department by the appropriate August 2006 deadline. (See below.) Districts are encouraged to submit STEP files before the RIC deadline so that corrections to the file may be made, if necessary, before the final deadline to submit files to the Department.
August 4, 2006 Final date for RICs/Big 5 XE "Big 5" to submit STEP files to the Department for districts with school XE "school" s in improvement status and/or schools that did not make their adequate yearly progress target in 200405. Data submitted to the Department by August 4, 2006 will be used in school and district report cards and will determine accountability XE "accountability" status for these schools and districts.
August 18, 2006 Final date for RICs to submit STEP files for all other districts and school XE "school" s to the Department. Data submitted to the Department by August 18, 2006 will be used in school and district report cards and will determine accountability XE "accountability" status for these schools and districts.
District XE "District" and charter school XE "school" STEP due dates for 200506 may be found at:
http://www.emsc.nysed.gov/irts
New York State Education Department Contact Information
Information and Reporting Services (IRS) Martha Musser (518) 474-7965 STEP, Assessment XE "Assessment" Data, Clara Browne
Verification Reports, and NCLB XE "No Child Left Behind Act" Charlene Swanson
Michele Shahen
Test Administration Steven Katz (518) 474-5099
Press 6 to speak to an operator
Students with Disabilities Inni Barone (518) 486-4678
New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" Cynthia Wilson (518) 474-7566
LEP XE "LEP/ELL" /Bilingual/ESL Pedro Ruiz (518) 474-8775
System of Accountability Ira Schwartz (718) 722-2796
for Student Success
Migrant XE "Migrant" Education Program Robert Lutringer (518) 473-0295
Title I XE "Title I" Betty Garcia (518) 473-0295
Sandra Norfleet (718) 722-2636
Local Assistance Plans James Viola (518) 474-5923
Child Nutrition Program Administration Fran ODonnell (518) 473-8781
Important Web Addresses:
New York State Education Department HYPERLINK http://www.nysed.gov www.nysed.gov
Information and Reporting Services HYPERLINK http://www.emsc.nysed.gov/irts www.emsc.nysed.gov/irts
STEP Manual and List of BEDS Codes HYPERLINK http://www.emsc.nysed.gov/irts/STEP/ www.emsc.nysed.gov/irts/STEP/
Office of State Assessment XE "Assessment" HYPERLINK http://www.emsc.nysed.gov/osa/ www.emsc.nysed.gov/osa/
System of Accountability for Student Success HYPERLINK http://www.emsc.nysed.gov/nyc/accountability.html www.emsc.nysed.gov/nyc/accountability XE "accountability" .html
New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" www.vesid.nysed.gov/specialed/alterassessment
Vocational and Educational Services for HYPERLINK http://www.vesid.nysed.gov/ www.vesid.nysed.gov/
Individuals with Disabilities (VESID XE "VESID" )
Academic Intervention Services HYPERLINK http://www.emsc.nysed.gov/part100/pages/topics.html www.emsc.nysed.gov/part100/pages/topics.html
STEP e-mail address: STEP@mail.nysed.gov
Protecting Privacy in Data Collection and Reporting
Both federal and New York State laws govern privacy XE "FERPA" issues regarding student data. Education agencies and institutions that collect and maintain education records are subject to federal privacy laws if they receive funds from the U.S. Department of Education. If information derives from an education record or is maintained in the record, federal, State, and local privacy rules apply. Individuals who work with education records in agencies or school XE "school" s are responsible for knowing the privacy regulations XE "regulations" that apply to their work.
The Family Educational Rights and Privacy Act of 1974 XE "FERPA" (FERPA) and the Protection of Pupil Rights Amendment (PPRA) are the two major laws governing the protection of education records and student and family privacy. The other key laws with specific federal regulatory requirements pertaining to school XE "school" s are the National School Lunch Act and the Individuals with Disabilities Education Act.
In developing procedures and processes for collecting and reporting data, it is necessary to incorporate safeguards to protect the privacy XE "FERPA" of the individuals to whom the data pertains. Of special concern are data related to the economic status (the poverty indicator) of an individual student. This information should not be shared in combination with any other information about a student and should be made available only to the person responsible for verifying the accuracy of the data.
The National Center for Education Statistics (HYPERLINK "http://www.nces.ed.gov"NCES) has developed several resources to provide guidance on privacy XE "FERPA" issues related to the collection and reporting of student data. The following links provide specific information about related topics:
Protecting the Privacy of Student Records: Guidelines for Education Agencies HYPERLINK http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=97527 http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=97527
HYPERLINK http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2004330 http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2004330
Safeguarding Your TechnologyHYPERLINK "http://nces.ed.gov/pubs98/safetech/"http://nces.ed.gov/pubs98/safetech/ HYPERLINK http://nces.ed.gov/pubs98/98297.pdf http://nces.ed.gov/pubs98/98297.pdf
Student Data Handbook HYPERLINK "http://www.nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2000343r" http://www.nces.ed.gov/pubsearch/pubsinfo.asp?pubid=2000343r
NCES Web SiteHYPERLINK "http://www.nces.ed.gov"http://www.nces.ed.gov
Information for District XE "District" and School Administrators
Superintendent's Certification: The superintendent is responsible for verifying and certifying XE "Superintendent's Certification" the accuracy of the district file. It is important to districts and to the State that the performance data reported and the accountability XE "accountability" designations determined from the data be accurate. The Department provides the opportunity for principals and superintendents to review data to be published in the report card and to determine whether the district and each school XE "school" made Adequate Yearly Progress XE "Adequate Yearly Progress" (AYP) before submitting data. The STEP software provides verification reports XE "verification reports" showing the summaries of State assessment results that will appear on district and school report cards and the outcome measures (performance indices XE "performance index" and participation rates) that will be used to determine the accountability status of the district and the schools within the district. In addition, to assist district staff and ensure that the reports are correct, detail reports showing individual student data can be obtained using this software. Superintendents should consult with appropriate staff to make sure all verification reports are correct.
Before the STEP file is submitted to the Department, the superintendent of school XE "school" s must review these verification reports XE "verification reports" with school principals and certify that the data file being submitted is accurate. When the Department receives the file, the Department will send State verification reports to the superintendent. Superintendents must review these State reports to make sure that the data the State received matches the data verified by the Superintendent and submitted by the Regional Information Center XE "Regional Information Center" (RIC)/Big 5 XE "Big 5" scanning center. If the district submits its data file in advance of the final deadline XE "deadline" , it will have an opportunity to submit a corrected file by this deadline. However, if the district submits its first file on the due date, the district will not be allowed to submit a corrected file unless the summary data on the State report do not match the data on the reports certified by the Superintendent. In order to be allowed to submit a corrected file, the STEP file must be submitted in advance of the due date. August 4 and August 18 are the dates that each districts final clean STEP files are due. Each school superintendent has been notified which due date applies to his/her district. No files or appeals of accountability XE "accountability" status will be accepted after these deadlines.
The importance of the Superintendent's Certification cannot be overemphasized. By signing this form, the superintendent confirms that he or she and school XE "school" principals subject to high school accountability XE "accountability" have reviewed the STEP verification reports XE "verification reports" and certified the data on them to be accurate. Any questions that the superintendent has about the accuracy of the data reported should be addressed before he or she signs the certification XE "Superintendent's Certification" . The RIC XE "Regional Information Center" or Big 5 XE "Big 5" Data Coordinator is only authorized to transmit the STEP data file to SED after the superintendent has signed the Certification and any procedural requirements established by the RIC or Big 5 scanning center have been met.
Most Frequently Made Errors in STEP
As administrators review STEP verification reports XE "verification reports" , they should be cognizant of the following frequently made errors XE "error" :
Failure to provide accurate data for identifying the accountability XE "accountability" or graduation XE "graduation" rate cohort for a given year (a list of identified cohort members for a given year may be obtained by generating the Students by Accountability Cohort XE "Cohort" on the Cohort Reports XE "Cohort Report" tab.)
Failure to provide the necessary demographic or program service records to categorize students correctly in the accountability XE "accountability" groups (a count of students by category and grade can be obtained by generating the Report of students by grade level and accountability cohort on the Annual Reports XE "Annual Report" tab.)
Failure to provide accurate secondary-level assessment scores for all students (a list of students and scores for each assessment can be obtained by generating measure reports on the Assessment XE "Assessment" Measures Reports tab.)
Failure to ensure that each students reason for ending enrollment is accurate.
Failure to report previous examination results, taken in other districts or nonpublic school XE "school" s, for students now enrolled in the district.
Failure to include credentials earned for all students.
Removing records for students who have graduated the previous year.
Having incorrect dates on assessment records.
Having incorrect ending dates on enrollment records.
Having incorrect ending dated on program service records.
Failure to correctly report grade status during the 200506 school year.
The list of errors XE "error" above is not all-inclusive. However, ensuring that the district file does not include these errors will have the greatest impact on ensuring a more reliable accountability XE "accountability" determination for your school XE "school" and/or district.
To ensure that the STEP export file you create for submission to SED through your Regional Information Center XE "Regional Information Center" or Big 5 XE "Big 5" contact is complete and accurate:
Designate a committee of district staff who are knowledgeable about the data required XE "required" for STEP. This committee might include school XE "school" principals, leaders of the curricular areas for which assessment data are reported, the chairperson of the Committee on Special Education XE "Committee on Special Education" , the head of bilingual/ESL education, and the Title I XE "Title I" coordinator. The committee should identify data sources and develop plans for obtaining data not available electronically and for verifying STEP reports;
Enter accurate source data in student permanent records and in the school XE "school" and district student information systems, and import that data into STEP according to the directions on pages 2426 in this manual;
If your district does not have an electronic student data management system or if the existing system does not include all the data elements required XE "required" by STEP, data may be key-entered directly into STEP;
Perform and resolve all necessary error XE "error" checks using STEP;
Carefully review student reports (e.g., Student Detail, Program Service XE "Program Service" s, Assessment XE "Assessment" Measures, Selected Fields, Cohort XE "Cohort" , Annual) under the Reports tab, as necessary;
Produce Final Verification Reports XE "Final Verification Reports" using the Verification tab under the Reports tab, and have committee members review the reports for accuracy and compare them with data in the previous years report card for reasonability;
When the reports are accurate, have the school XE "school" superintendent (or principal, for charter schools) review the reports and certify that they are correct, using the School Superintendents Certification of Data form;
Export XE "Export" and submit a complete and accurate file to your RIC XE "Regional Information Center" /Big 5 XE "Big 5" coordinator for submission to the Department and send signed copies of the School Superintendents Certification of Data form to individuals/offices indicated on the form (The district should keep on file one copy of the Final Verification Reports XE "Final Verification Reports" approved by the school XE "school" superintendent.); and
Review the Department-generated Final Verification Reports XE "Final Verification Reports" sent by SED to the district after the Department receives an electronic STEP file from the district. These reports are sent to the district so that the district can verify that the file received by the Department contains the data verified to be correct by the school XE "school" superintendent.
If you need to resubmit STEP data to SED after you have reviewed the Department-generated Final Verification Reports XE "Final Verification Reports" , you must send a new certification XE "Superintendent's Certification" form, generated from the STEP software, indicating the submission number (e.g., 2nd).
Requirements Under the No Child Left Behind Act
It is critically important that all school administrators understand New York State's accountability system. Meeting the requirements of this system not only offers districts and schools the best method for reaching the goals under the No Child Left Behind (NCLB) Act but doing so also offers the best opportunity to use data in a constructive manner in the ongoing effort to improve education throughout New York State.
Accountability/Adequate Yearly Progress
Accountability rules under NCLB require schools and districts to fulfill both participation and performance requirements to make Adequate Yearly Progress (AYP). Districts and schools are accountable for the following groups:
All students in the district/school;
American Indian or Alaskan Native students;
Asian or Pacific Island students;
Black or African American students;
Hispanic students;
White students;
Migrant students;
Students with disabilities;
Limited English proficient students; and
Economically disadvantaged students.
The primary accountability measures at the elementary-middle and secondary levels are English language arts (ELA) and mathematics. There is a third measure, or indicator. At the elementary-middle level the third indicator is science. At the secondary level the third indicator is graduation rate. Additional assessment options are available to selected students with disabilities and to limited English proficient (LEP) students.
Further information on accountability rules can be found at: HYPERLINK "http://www.emsc.nysed.gov/irts/accountability/home" www.emsc.nysed.gov/irts/accountability/home
Participation Requirement
Districts/schools failing to test ninety-five percent (95 percent) of seniors in each required accountability group with 40 or more students cannot make AYP in that subject, regardless of performance. If an accountability group falls below the 95 percent participation rate, the New York State Education Department (NYSED) will calculate the weighted average of the participation rates for that group in the two latest years. If this average participation rate equals or exceeds 95 percent, that group will be considered to have met the participation requirement.
To make Adequate Yearly Progress at the secondary level, districts/schools must test - against the ELA and mathematics measures at least 95 percent of grade 12 students in that subject in each accountability group listed above (when that group has 40 or more students enrolled.) Students are counted as twelfth-graders if they were either enrolled on June 30, 2006 or graduated during the 200506 school year and their last recorded grade is 12. All enrolled seniors, including those who are not in the 2002 accountability cohort, are included in the participation rate calculation. Districts/schools failing to test 95 percent of seniors cannot make AYP, regardless of performance.
At the secondary level, students are counted as tested in English if they have earned a valid score on the Regents English examination or an approved Regents alternative, the Regents Competency Tests (RCT) in reading and writing or an approved alternative (if eligible), or NYSAA in ELA at the secondary level (if eligible). Students are counted as tested in mathematics if they have a valid score on a Regents mathematics examination or an approved alternative, the RCT in mathematics or an approved alternative (if eligible), or NYSAA in mathematics at the secondary level (if eligible). In some circumstances the Commissioner of Education permits selected students to use local course grades to meet graduation testing requirements in place of an approved assessment. While the course grade will satisfy the graduation requirement, it will not satisfy the accountability testing requirement. Such students must have an assessment score on an approved examination to be counted as participating in testing for that subject. Districts/schools may not systematically exclude any group of students from participating in the assessments.
Participation XE "Participation" rates are determined separately for English language arts and mathematics XE "mathematics" . At the secondary level, the rate is calculated by using the number of seniors with a valid score on a qualifying assessment (as described above) as the numerator. The denominator is the count of all grade 12 students enrolled on June 30, 2006 plus those grade 12 students who graduated during the 200506 school XE "school" year.
Performance Requirement
The high school accountability cohort is the basis for secondary-level accountability. Cohort members are considered to be continuously enrolled for accountability purposes. The 2002 cohort is the accountability cohort for the 200506 school year. The accountability cohort definition is located in the Appendix of this manual.
The Department uses a performance index (scaled from 0 to 200) for high school accountability. Four performance levels have been defined (see the table below.) The performance index can be closely estimated by summing the percentage of cohort members scoring at level 2 or above and the percentage scoring at level 3 or above.
Definition of High-School Performance
Performance Level DefinitionHigh School Score RangeAdvanced -
Level 485100 on Regents examination, or
Level 4 on NYSAAProficient-
Level 36584 on Regents examination, or
passing score on approved alternative for Regents credit, or
65100 score range on component retest (s), or
Level 3 on NYSAABasic Proficiency-
Level 25564 on Regents examination, or
passing score on RCT(s) (if eligible), or
Passing score on approved alternative for competency credit (if eligible), or
score in the 5564 score range on component retests, or
Level 2 on NYSAABasic-
Level 1Below 55 on Regents examination, or
failing scores on RCT(s) (if eligible), or
score in the 054 range on component retest(s), or Level 1 on NYSAA, or
Student was not tested.
For determination of the high school performance indices in English and mathematics, each district and school will report all scores attained by each cohort member as of June 30, 2006 on applicable Regents examinations, RCTs, approved alternatives, component retests, and NYSAA. For each student the highest score on a qualifying ELA or mathematics examination will be used in determining the district and schools PIs in those subjects. It is no longer necessary to restrict the score used in PI calculation to the first assessment taken for seniors. Local course grades will not be used in determining accountability status.
The Department has established Annual Measurable Objectives (AMOs) for performance, as required by law, for the school years 2002-03 through 2013-14. There are separate AMOs, in ELA and mathematics at the secondary level. The AMOs are based on the school accountability performance index. To fulfill the performance criteria for making AYP in ELA or mathematics, each accountability group with 30 or more cohort members must achieve one of the following:
meet or exceed the appropriate effective AMOs for the subject; or
make safe harbor, that is, compared with the previous year, the gap between the PI and the goal of 200 must decrease by 10 percent, and that accountability group must meet the State performance standard or its progress target (increase by 1.0 percentage point) for graduation rate.
Graduation Rate. NCLB requires that Graduation Rate be the third accountability indicator at the secondary level. Graduation Rate for 2006 accountability will be computed as follows: The numerator will be the number of students in the 2001 graduation-rate cohort who earned a Regents or local diploma by August 31, 2005. The denominator will be the count of 2001 graduation-rate cohort members, which is the sum of the count of 2001 accountability cohort members as of August 31, 2005 and the count of students eliminated from that cohort solely because they transferred to an approved high school equivalency program, as specified under CR 100.7.
District-Level Accountability
NCLB requires that the same accountability standards that are applied to public schools also be applied to public school districts. Determinations regarding the AYP of districts are based on the performance of all students who were continuously enrolled in the district, including those who were placed by the district Committee on Special Education (CSE), Committee on Pre-School Special Education (CPSE) or other district official in an out-of-district placement, such as a Board of Cooperative Educational Services (BOCES) program, an approved private school, or a State-supported school (i.e., New York School for the Deaf or New York School for the Blind). The federal government has approved NYSED's plan for calculating the districts final accountability status. As long as a district has made AYP in ELA or mathematics at either the elementary/middle level or high school level, the district will make AYP in that subject. For example, if the district makes AYP in elementary/middle-level ELA but does not make AYP in secondary-level ELA, the district will be counted as having made AYP overall in ELA.
In New York State, at the secondary level, students are considered to be continuously enrolled if they meet the criteria for membership in the cohort. To determine district performance, NCLB requires the establishment of a district-level cohort. The district cohort includes all cohort members in district schools plus any students excluded from school cohorts because they transferred between district schools or were placed by the district in an out-of-district placement during the required period for continuous enrollment. The 2002 district accountability cohort will include all students who first entered ninth grade (anywhere) in the 2002-03 school year and who were continuously enrolled in (or dropped out of or graduated from) one or more district schools or out-of-district placements between October 6, 2005 and June 30, 2006. For additional information on cohort definitions, see Appendix III.
School Choice and Supplemental Services Under NCLB
NCLB requires that students in Title I schools in need of improvement, in corrective action, planning for restructuring or restructuring be provided with options to ensure that they have the opportunity to access a quality education. The options offered include school choice and supplemental services.
Each school district with a Title I school in any level of improvement status must authorize students in the school to transfer to another public school in the district that has not been identified for Title I improvement. In providing the transfer option, the district must give priority to the lowest-achieving students from low-income families. The district must pay the cost of transportation for students choosing this option. Each student who transferred from a school in Title I improvement status under this provision of NCLB in 200506 must have a Transferred to Public school choice under NCLB Reason for Ending Enrollment Code (5797) for the 2005-06 school year in his or her STEP record. More information on public school choice may be downloaded from the United States Department of Educations Website at http://www.ed.gov/policy/elsec/guid/edpicks.jhtml.
Each school district with a Title I school in need of improvement (year 2), corrective action status, planning for restructuring, or restructuring must arrange for low-income students to receive supplemental educational services from a provider approved by the State. The parents must select from a list of approved providers who meet NYSEDs objective criteria and whose performance is monitored. Each student who received supplemental education services under this provision of NCLB in 200506 must have a Supplemental Services for Schools in Improvement Status Under Title I Program Service Code (5533) for the 200506 school year in his or her STEP record.
Special Rules for Testing and Reporting Limited English Proficient (LEP) Students
NCLB requires that the English proficiency of all LEP students (as defined in Education Law 3204[2-a][3]) be tested annually. New York State provides the NYSESLAT as the assessment of English language proficiency for LEP students. All LEP students, regardless of grade, must take the NYSESLAT. LEP students must take this assessment to evaluate English proficiency even if they take the Regents Comprehensive Examination in English or, for eligible LEP students with disabilities, an RCT in reading or writing in the 200506 school year or the NYSAA, when age eligible. Results for the 2005-06 NYSESLAT will be reported through the NYS Student Information Repository System and do not need to be reported through STEP.
LEP students must score 55 or higher, or 65 or higher depending upon the year in which they entered grade 9, on the Regents Comprehensive Examination in English to earn a high school diploma, unless they are eligible under the safety net to take the RCTs for graduation credit. All LEP students who meet the criteria for high school accountability cohort membership must be included in the cohort.
Students with Disabilities
NYSAA Reporting Responsibility Rules for 200506:
District:
If a student leaves one district and enrolls in a new district after December 10, 2005, the new district is not responsible for reporting a NYSAA assessment for that student and that student is considered not to have been enrolled in either district at the time of the test administration.
If a student leaves one district, enrolls in a new district anytime during the assessment period (October 3, 2005 February 10, 2006) and was assessed and reported on the NYSAA by the original district, the new district is not responsible for reporting a NYSAA assessment for this student and the student is considered not to have been enrolled in the new district at the time of the test administration.
School:
If a student leaves one school and enrolls in a new school within the same district after December 10, 2005, the new school is not responsible for reporting a NYSAA assessment for that student and that student is considered not to have been enrolled in the new school at the time of test administration.
If a student leaves one school, and enrolls in a new school within the same district anytime during the assessment period (October 3, 2005 February 10, 2006), and was assessed and reported on the NYSAA by the original school, the new school is not responsible for reporting a NYSAA assessment for the student and such a student is considered not to have been enrolled in the new school at the time of test administration.
One-percent Cap:
USDOE has issued regulations that allow students with significant cognitive disabilities to be measured against alternate learning standards. NYS provides the New York State Alternate Assessment (NYSAA) for these students. USDOE limits the percentage of these students who can be counted as proficient for accountability purposes using these standards to one percent of district enrollment. These regulations allow districts to apply for an exception to exceed the one-percent limit if the district can document that the incidence of students with the most significant cognitive disabilities in the district exceeds the one-percent limit and the district documents circumstances that explain the higher percentage. These regulations do not limit the percentage of students who can participate in the NYSAA; they limit the percentage whose performance can be measured as Levels 3 or 4 using the alternate standards for accountability purposes. Students tested on the NYSAA will be included in the accountability PIs using their NYSAA performance level, provided that the percentage of students in the cohort who are tested with this assessment and earn a score of Level 3 or 4 does not exceed one percent. The performance levels that must be reported, that go on the students records, and that are reported to the students parents are the actual NYSAA performance levels that the students received (NYSAA Levels 1, 2, 3, or 4). For accountability purposes only, districts that have more than 1.0 percent of their continuously enrolled students performing at Levels 3 and 4 on the NYSAA will have sufficient numbers of these students counted as performing at Level 2 when calculating PIs to reduce the percentage to one. The application for an exception to the 1.0 percent cap is available on the Office of Vocational and Educational Services for Individuals with Disabilities (VESID) web site at:
HYPERLINK "http://www.vesid.nysed.gov/specialed/applications/1percentcover.htm" http://www.vesid.nysed.gov/specialed/applications/1percentcover.htm The application deadline was April 17, 2006. Districts with small enrollments have been granted a waiver allowing them to exceed the 1.0 percent cap, provided that only one student per accountability measure is counted at Levels 3 or 4 based on alternate standards.
Graded or Ungraded:
Secondary-level students may be identified by the Committee on Special Education (CSE) as ungraded in 200506 if they fit one of the following criteria as outlined in the November 2005 memorandum entitled Interim Supplemental Guidelines for Participation of Students with Disabilities in State Assessments for 200506 available on the web at
http://www.vesid.nysed.gov/specialed/publications/policy/interimguidelines.htm:
The student is eligible to participate in the NYSAA at the secondary level in 200506 and the student was born between July 1, 1987 and June 30, 1988. NYSAA students must be reported in STEP as ungraded.
The student is not eligible to participate in the NYSAA but the students instructional level is significantly below (three or more years) the grade-level coursework in English language arts (ELA) and mathematics of the students nondisabled peers. Such students designated as ungraded must take all of the assessments indicated in the table below based on their birth date. These assessments cannot be used as accountability measures at the secondary level; however, they do fulfill the IDEA requirement for testing in 200506.
Students Date of BirthRequired AssessmentsJuly 1, 1990June 30, 1991Grade 7 ELA, MathematicsJuly 1, 1989June 30, 1990Grade 8 ELA, Mathematics, Science, Social StudiesLEAs that exceed the 1% cap for NYSAA at the secondary level could use STEP to bring their percentage below the cap:
If an LEA the 1.0 percent cap, Verification Report A-2 will include a footnote that says Warning: [x]% of cohort members scored at Levels 3 and 4 on the NYSAA XE "New York State Alternate Assessment" . The maximum number of allowable students at Levels 3 and 4 is [#] (See STEP manual for instructions.) If your district has received a waiver from the New York State Education Department to exceed the 1.0 percent cap, you can compare the percentage in the footnote to the adjusted cap provided with the waiver approval. If the percentage is equal to or less than the adjusted cap, no reduction of student scores is necessary.
LEAs that have exceeded their cap must use Program Service XE "Program Service" Codes 5632 (SAA-ELA XE "English language Arts" score cap) and 5643 (SAA-math score cap) to identify students who scored at Level 3 or 4 whose scores the district wants to reduce to Level 2 for accountability XE "accountability" purposes only to bring their percentage below the cap. A student reported with a Program Service Code of 5632 will be counted as performing at Level 2 in English language arts when PIs are calculated for the district; a student reported with a Program Service Code of 5643 will be counted as performing at Level 2 in mathematics XE "mathematics" when PIs are calculated for the district. The PI XE "performance index" for every accountability group (e.g., students with disabilities XE "students with disabilities" , limited English proficient XE "LEP/ELL" , etc.) to which these students belong in the district will be recalculated. If these students attend a school XE "school" within the district, the PI for every accountability group to which these students belong for the school will also be recalculated and reduced. As such, LEAs are advised, when possible, to select students served in out-of-district placement XE "out-of-district placement" s or students in an accountability subgroup that has already failed to make Adequate Yearly Progress XE "Adequate Yearly Progress" or whose PI significantly exceeds its Effective Annual Measurable Objective for the LEA and school.
To use the SAA Score XE "Score" Cap mechanism, enter a program service record (code 5632 or 5643) for each selected student. SAA Score Cap Code is grouped on the student tab as an NCLB XE "No Child Left Behind Act" program service code. The beginning date of the score cap record must be earlier than the reporting date (6/30/05) for it to be effective for this data collection cycle.
STEP Reporting Checklist
Review the reporting requirements and reporting guidelines on pages 1822 in the 200506 STEP Manual.
If importing data from another data system, prepare the import files according to the specifications on pages 2426 in the manual.
Download the STEP software. (See page 26 in the manual. For more information on using the STEP software, see the STEP Guide to Operations at www.emsc.nysed.gov/irts/STEP/home.html.)
Open the STEP application by double clicking on the STEP_500F.mdb.
Log in:
Choose the appropriate district name from the district dropdown. (Note: The district login for charter school XE "school" s is the school name.)
Choose the appropriate school XE "school" name from the school dropdown.
If you are logging in for the first time, click on the Submit button. At subsequent logins, click on the Main Menu button.
Before importing data, read the information about importing data into STEP on pages 2426 in the manual.
On the Import XE "Import" tab, enter the drive and directory where Import files reside. (Note: This information can be copied and pasted from the address line in Windows Explorer.)
Select the tab for the type (format) of files being imported:
STEP text files (from the file layout in the manual)
Choose file type fixed length (default XE "default" ), comma separated (quote delimited), or tab delimited.
If you are not importing all three tables at this time, the file name boxes for the tables that are not being imported should be blank. (Note: A demographic record must exist in the database for a student in order to import assessment or program service records for that student.)
LEAP text files (to bring in 8th graders from the LEAP system)
Choose LEAP file type: IMPACT (default XE "default" ) or LEAP file (does not include student names)
Choose current year (default XE "default" ) or previous year data
STEP mdb (if upgrading from a prior version of STEP: STEP_402F.mdb or earlier).
Export XE "Export" spd (to import the STEP export file do not rename the export file prior to import).
(See pages 2426 in the manual.)
Click on Look for Files button.
Import XE "Import" the data:
If files are found, click on Import XE "Import" button.
If files are not found, check drive and directory name entered in the "What drive and directory contains your import data" box. (This box should not include the name of the file.)
If drive and directory name are accurate, check file names.
Once the import process, which loads the import files into staging tables, is complete, click on the Error-Check XE "error" button. (See pages 6469 in the manual for more information on error checking in STEP.)
When all Level 1 error XE "Level 1 error" s are corrected and data are appended, check the Level 2 (warning) errors XE "error" and identify problems that must be corrected. (Note: Not all Level 2 error XE "Level 2 error" s require changes to data.) (See pages 6469 in the manual for help in understanding error messages and troubleshooting errors.)
From the Reports tab, select reports to verify data entered.
When satisfied that your file includes accurate and complete data for all students, click on the Select All button on the Final Verification Reports XE "Final Verification Reports" tab.
Check the data for errors XE "error" by clicking on the Error Check button.
If Level 1 (fatal) errors XE "error" are found, go to the Error Log tab for information on the errors encountered. (These errors must be corrected before the Final Verification Reports XE "Final Verification Reports" can be generated.)
If Level 2 (warning) errors XE "error" are found, go to the Error Log tab for information on the errors encountered. (These errors warn of potential problems with the data. Please review the error list and verify that the records noted contain the data that you want to report.)
If no Level 1 (fatal) errors XE "error" are found, the Preview and Print buttons will be enabled. Press Preview to view the reports on the screen before printing or press Print to generate paper copies of the reports. (Note: The preview and print features require that a printer be defined on your workstation.)
Ask appropriate school XE "school" and district personnel to review the Final Verification Reports XE "Final Verification Reports" . Check the reports against prior years school report cards for reasonability. (See the section on Final Verification Reports beginning on page 69 in the manual.)
If errors XE "error" are found in the Final Verification Reports XE "Final Verification Reports" , review troubleshooting section of the manual for help in identifying and correcting errors. When errors are corrected, rerun error checks and Final Verification Reports.
If no errors XE "error" are found in the Final Verification Reports XE "Final Verification Reports" , submit the reports for review and the School Superintendents Certification of Data Form for a signature to the school XE "school" superintendent. (See page 143 in the manual for information on reviewing reports and certifying XE "Superintendent's Certification" data. A copy of the School Superintendents Certification of Data Form is available on page 144 in the manual.) The data file certified as accurate by the superintendent will be used to generate the next New York State Report Cards for the district.
After the superintendent certifies the Final Verification Reports XE "Final Verification Reports" , run the Export XE "Export" procedure and transmit the file to the Regional Information Center XE "Regional Information Center" for transmission to the State Education Department. (The Big 5 XE "Big 5" City school XE "school" districts should FTP the file directly to the State Education Department.)
Send the School Superintendents Certification of Data Form (not the reports) to Regional Information Center XE "Regional Information Center" (as noted on the form). (See sample certification XE "Superintendent's Certification" form on page 144 in the manual.) Regional Information Centers will not submit a STEP file without a signed Superintendents Certification form. The Regional Information Center will transmit the Certification Form to the State Education Department.
STEP Reporting Guidelines200506
Who is Responsible for Reporting Students Through STEP
Principals of public school XE "school" s are responsible for reporting students at the school level, and superintendents of public school districts are responsible for reporting students at the district level (see definitions below). Students who are reported at the school level will be included in the school report card and the district report card. Students reported at the district level will be reported on the district report card. School- and district-level records must be compiled into one district file for submission to the Department. The superintendent is responsible for verifying and certifying XE "Superintendent's Certification" the accuracy of this district file.
Principals of public school XE "school" s are responsible for reporting secondary-level assessment and other outcome data for students who were on the schools attendance register at any time during the school year. All students who are on the attendance register on BEDS day (typically the first Wednesday in October) should be reported as enrolled on the BEDS School Data Form. Schools should be prepared to document for auditors that all required XE "required" students were reported.
Principals are not responsible for reporting data through STEP for students on the attendance register who are residents of another school XE "school" district and were placed in the school by the Committee on Special Education XE "Committee on Special Education" (CSE) or by school administrators in the district of residence.
Students must be reported in the building in which they are enrolled (spend the majority of their school XE "school" day). If a district consolidates students with disabilities XE "students with disabilities" into one district building, that building must report these students.
Students who reside in K-1, K-3, K-6, or K-8 districts that contract with other school XE "school" districts for educational services for their secondary-level students are the reporting responsibility of the school and district of attendance.
Superintendents of public school XE "school" districts are responsible for reporting secondary-level assessment and other outcome data for students residing in the district who are not the reporting responsibility of any principal in the district. The superintendent must report students who have been placed in educational programs outside the district by the Committee on Special Education XE "Committee on Special Education" (CSE) or by decision of district and school administrators, and district students enrolled in approved high school equivalency preparation programs. These students include (but are not limited to) students counted on the BEDS District XE "District" Summary Form in the following categories:
resident students in equivalent attendance programs;
resident students attending BOCES XE "BOCES" on a full-time basis;
students with disabilities XE "students with disabilities" attending a State-approved nonpublic school XE "school" , a special act district, the New York School for the Deaf, or the New York School for the Blind; and
students receiving homebound XE "homebound" instruction who were not counted as enrolled in a district school XE "school" .
The superintendent also has reporting responsibility for any student falling into these categories during the school XE "school" year who was not enrolled in the district on BEDS day but who entered or left the district during the school year. Superintendents are not responsible for reporting students placed in educational programs outside the district by parents or legal guardians or by court XE "court" decision. If the court places a student into another school or district, the district in which the student was placed must report the students results. Districts should be prepared to document for auditors that all required XE "required" students were reported.
Students Who Must Be Reported Through STEP
All public school XE "school" s/districts, including special act districts and charter schools, must report all students the school/district reported in STEP 200102, 200203, 200304, and 200405 and any student not reported in those years who:
was enrolled in grades 912 during the 200506 school XE "school" year (July 1, 2005June 30, 2006) or was ungraded and 16 years of age or older as of June 30, 2006; or
dropped out of school XE "school" between July 1, 2005 and June 30, 2006, including students who were below grade 9 (and ungraded students under the age of 16 as of June 30, 2006); or
took a secondary-level assessment between August 2005 and June 2006, including students below grade 9 during the 200506 school XE "school" year and ungraded students under the age of 16 as of June 30, 2006, foreign exchange students, walk-ins, and incarcerated youth; or
is home-instructed XE "home-schooled" (home-schooled) who took one or more of the following assessments between August 2005 and June 2006: Regents XE "Regents" examinations, component retests, Regents competency tests, second language proficiency examinations, New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" , and/or the New York State English as a Second Language Achievement Test XE "New York State English as a Second Language Achievement Test" . The service provider XE "service provider" BEDS code XE "BEDS code" should be the first eight digits of the district of residence BEDS code followed by 0888. (A home-instructed student is a student who is instructed at home by a parent, guardian, or tutor employed by the parent or guardian and by request of the parent or guardian.); or
is homebound XE "homebound" (home-tutored). A homebound student must be tested and reported by the school XE "school" in which the student is officially enrolled. If the student is not enrolled in a district school, the service provider XE "service provider" BEDS code XE "BEDS code" should be the first eight digits of the district BEDS code followed by 0777. (A homebound student is a student who is unable to attend school because of a physical, mental, or emotional illness or injury substantiated by a licensed physician and is instructed at home or in a hospital by a tutor provided by the school district in which the student resides.) This code should not be used for students who are home-tutored because they have been suspended from school. These students must be reported as continuously enrolled during the suspension period by the school that suspended them.
Data That Must Be Reported Through STEP
Each students data set must include:
a demographic record with all the required XE "required" data elements;
a record for each assessment required XE "required" to be reported;
program service period records for enrollment and grade; and
all additional required XE "required" program service period records applicable to the student.
Assessments XE "Assessments" That Must Be Reported Through STEP
STEP will select the highest score earned by a student on each examination title during the school XE "school" year when reporting annual XE "annual" assessment data. Directions for reporting assessments can be found in the section Student Assessment XE "Assessment" Data of this manual. In special circumstances, the Commissioner has allowed school districts to count a course grade as meeting the assessment requirement for graduation XE "graduation" . Nevertheless, COURSE GRADES MAY NOT BE REPORTED IN STEP AND CANNOT BE USED IN CALCULATING THE PERFORMANCE INDEX.
For school XE "school" and district accountability XE "accountability" purposes, student scores on Regents examinations in English and mathematics XE "mathematics" taken in other NYS districts or nonpublic schools must be reported in your STEP file. For each student who must be reported through STEP, the following assessments taken by the student, including multiple administrations of the same examination title, must be reported:
Regents XE "Regents" Examinations XE "Regents Examination"
All Regents XE "Regents" examination scores, regardless of administration date, for each enrolled student must be reported. Regents science scores earned by students below grade 9 and reported on LEAP files must also be reported using STEP.
Component Retests XE "Component Retests"
All component retest scores, regardless of administration date, for each enrolled student who took the tests must be recorded.
Regents XE "Regents" Competency Tests XE "Regents Competency Tests" (RCTs)
All scores on RCTs administered between August 2005 and June 2006 and all RCTs administered prior to August 2005 for students eligible for the safety net XE "safety net" must be reported.
Second Language Proficiency Examinations XE "Second Language Proficiency Examinations"
All scores for second language proficiency examinations administered in June 2006 must be reported.
New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" s XE "Assessments" (NYSAAs)
The records of all students with severe disabilities who participated in the NYSAA XE "New York State Alternate Assessment" (secondary level), regardless of administration date, should include assessment records for all required XE "required" subjects administered. These students should also be reported in the New York State Student Information Repository System. Only students who are severely disabled as described in Section 101.1 of Commissioners Regulations (CR) are eligible to take the NYSAA. Secondary-level students should be tested the school XE "school" year in which they turn 18. Students whose birth dates were in the range of July 1, 1987 June 30, 1988 should have been tested during the 200506 school year.
New York State English as a Second Language Achievement Test XE "New York State English as a Second Language Achievement Test" s (NYSESLATs)
All limited English proficient XE "LEP/ELL" (LEP) students must take the NYSESLAT XE "New York State English as a Second Language Achievement Test" . NYSESLAT results for 200506 should be reported in the New York State Student Information Repository System and do not need to be reported through STEP.
Approved Alternatives XE "Approved Alternative"
Approved alternatives to Department assessments that are being used to meet graduation XE "graduation" assessment requirements in lieu of Regents XE "Regents" examinations or Regents competency tests must be reported. (Approved alternatives are listed on the following Web site: HYPERLINK " http://emsc33.nysed.gov/osa/hsinfogen/List%20of%20Approved%20Alternative%20Exams%20Updated.pdf" http://emsc33.nysed.gov/osa/hsinfogen/List%20of%20Approved%20Alternative%20Exams%20Updated.pdf or in Appendix I XE "Appendix I" I XE "Appendix II" of the Regents Examinations XE "Regents Examination" , Regents Competency Tests XE "Regents Competency Tests" , and Proficiency Examinations School Administrators Manual found at HYPERLINK "http://emsc33.nysed.gov/osa/hsinfogen/hsinfogenarch/sam2001.pdf" http://emsc33.nysed.gov/osa/hsinfogen/hsinfogenarch/sam2001.pdf.
Career & Technical Education (CTE XE "Career & Technical Education" ) and Tech-Prep Program Information
All students who participated in a CTE XE "Career & Technical Education" or Tech-Prep program during the school XE "school" year must be reported.Students who should not have a CTE or Tech-Prep program service record include students who only enrolled in:
Students who enrolled in or completed only the following courses should not be reported as participating in a Tech-Prep program:
a course that was not part of a CTE XE "Career & Technical Education" or Tech-Prep program; or
Introduction to Occupations; or
a personal typing course; or
business math and business law courses, unless taken as part of a CTE XE "Career & Technical Education" or Tech-Prep program; or
a CTE XE "Career & Technical Education" or Tech-Prep program for less than six weeks.
Students who enrolled in or completed more than one CTE XE "Career & Technical Education" or Tech-Prep program should have only one CTE or Tech-Prep program service record. This record should reflect the program most consistent with the students primary occupational objective.
Students who enrolled in an approved school XE "school" district or BOCES XE "BOCES" CTE XE "Career & Technical Education" program and successfully completed all requirements earn a high school diploma XE "diploma" with a technical endorsement. Additional information regarding these requirements can be found in CR 100.5 (d)(6)(ii)(b) or at HYPERLINK "http://www.emsc.nysed.gov/workforce/cte/docs/techendorsedip.doc" http://www.emsc.nysed.gov/workforce/cte/docs/techendorsedip.doc.
Regents Diplomas
The requirements for a Regents diploma have changed. Course and testing requirements for receiving a local diploma, Regents diploma, and Regents diploma with advanced designation depend on the year in which a student first enters grade 9. A breakdown of these requirements can be found at HYPERLINK "http://emsc33.nysed.gov/part100/pages/diprequire.pdf" http://emsc33.nysed.gov/part100/pages/diprequire.pdf. In addition, a student who takes more than four years to earn a diploma is subject to the requirements that apply to the year that student first entered grade nine. Students who take fewer than four years to complete their diploma requirements are subject to the provisions of subdivision C.R. 100.5(e) relating to accelerated graduation. Complete information can be found at HYPERLINK "http://www.emsc.nysed.gov/part100/pages/1005a.html" http://www.emsc.nysed.gov/part100/pages/1005a.html. The reason codes for ending a students enrollment record must reflect the appropriate credential earned based upon the students date of entry into grade 9. (See page 144 in the manual.)
How to Use STEP
If you are importing data from another data system, prepare the files for import according to the specifications on pages 2426 in this manual. The STEP software consists of two parts: a user interface and a data storage component. The front end contains the programming that enables you to import, key enter, and update data; produce reports that include these data; and export files. The back end is where the student record data are stored. Download the front end and the back end of the STEP software. Open the STEP application by double clicking on the STEP_500F.mdb. When you open the STEP database, a HS STEP Database screen will appear. Select your District XE "District" Name, using the dropdown menu. (The district login for charter school XE "school" s is the school name.) Then select your School Name, using the dropdown menu. The BEDS code XE "BEDS code" for your school will automatically appear. If this is the first time you are logging in, click on the Submit button. For subsequent log-ins, click on the Main Menu button. Clicking on the Main Menu button will allow you to access the following tabs:
School tab. The School tab allows you to change the name of the school XE "school" whose data you are accessing and to choose one of the tabs listed below by clicking on the appropriate button. (You can also access these tabs by clicking directly on the appropriate tab.) Data must be reported under the school, not the district.
Import XE "Import" tab. The Import tab allows you to import data from other sources. An error XE "error" check must be run on import, using the button labeled error-check. If error(s) are detected on import, you must return to the original file you are importing and correct the errors in that source file and then re-import the file into STEP.
Students tab. The Students tab allows you to view all data for an individual student. This data may be accessed by entering either the students name or the students ID number in the Go To box at the bottom of the screen or by selecting the ID or name from the dropdown menu.
Assessments XE "Assessments" tab. The Assessments tab allows you to create lists of students by assessment. The tab also allows you to filter by date range.
Edit Tools tab. The Edit Tools tab allows you to mass update or partially update data in a particular field.
Reports tab. The Reports tab allows you to produce reports that will enable you to verify data in the database. A preliminary set of verification reports XE "verification reports" can be run without first correcting all Level 1 error XE "Level 1 error" s. An error XE "error" check must be run before the Final Verification Reports XE "Final Verification Reports" under the Verification tab can be printed. If you leave the Reports tab and then return to it, an error check must be run before reports can be generated.
Export XE "Export" tab. The Export tab allows you to export a complete, clean, error XE "error" -free file for submission to your Regional Information Center XE "Regional Information Center" (RIC) or Big 5 XE "Big 5" coordinator.
Error Log XE "error" tab. The Error Log tab allows you to view a list of errors. It indicates the field and table in which each error occurs and the error level. See the section on error checks on pages 64-69 in this manual for more information.
Settings tab. The Settings tab allows you to check import settings.
About tab. The About tab indicates which version of STEP you are using.
Entering Accurate Source Data
Student permanent records are the official source for enrollment data, assessment scores, and credentials awarded. If your district is selected for an audit, auditors will check for consistency between student information reported in STEP and information recorded on each students permanent record. Many districts are implementing the secondary-level electronic reporting requirement by transferring records from the student information management system into STEP. The district must ensure that the records in an existing student system are accurate and complete before extracting data for use in STEP. If errors XE "error" are detected after data are imported into STEP, the errors should be corrected in the district system and a revised file should be imported into STEP.
Data may be entered into STEP in one of two ways:
1) Key Entering Data All data for an individual student that must be reported through STEP may be key entered in the form on the Students tab. Data can also be amended from this screen.
2) Importing Data Data in files created using existing local school XE "school" district electronic data systems may be imported into STEP in a number of ways using the Import XE "Import" tab:
Using the STEP Text Files tab, ASCII files may be imported in a fixed-length text; comma separated, comma delimited (csv); or tab delimited format. File layouts that must be used when importing these files are available on page 27 of this manual or by clicking on the appropriate File Layouts button (Demographic XE "Demographic" , Assessment XE "Assessment" , or Program Service XE "Program Service" s).
Using the LEAP Text Files tab, LEAP/Impact XE "Impact" records may be imported. (For instance, demographic data for students who were 8th graders in 200405 may be imported into STEP for reporting these students as 9th graders in 200506.)
Using the STEP DB tab, any STEP backend may be imported.
Using the Export XE "Export" SPD tab, the STEP file submitted to SED in 2004 may be imported. Login must be the district/school XE "school" whose data is being imported. The login will cause the file name to be the log-in district/school BEDS code XE "BEDS code" .
In the Import XE "Import" tab, enter the drive and directory where your Import files reside. Click on the Look for Files button. If files are found, click on the Import button. If files are not found, check the drive and directory name entered in the "What drive and directory contains your import data" line. (This box should not include the name of the file.) If the drive and directory name are accurate, check the file names.
Imported data can be amended in the screen that appears when accessing the Students tab.
Tips for Entering/Importing Accurate Data
Program Service XE "Program Service" Period Records for Enrollment XE "Enrollment" and Grade Level XE "Grade Level" .
Enrollment XE "Enrollment" Records Box:
If the file you are importing does not include enrollment records, make sure the Auto-Create XE "Auto-Create" Enrollment XE "Enrollment" Records box is checked.
If the file you are importing does include enrollment records, make sure the Auto-Create XE "Auto-Create" Enrollment XE "Enrollment" Records box is not checked.
Grade XE "Grade Level" Records Box:
If the demographic file you are importing has a field that stores grade level, make sure the Auto-Create XE "Auto-Create" Grade XE "Grade Level" Records box is checked.
If the program services file contains grade level records, make sure the Auto-Create XE "Auto-Create" Grade XE "Grade Level" Records box is not checked.
Special Instructions for Using the LEAP Text Files Tab. A LEAP file that includes student names is called an Impact XE "Impact" file.
Impact XE "Impact" Format Box
If the file you are importing includes student names (is an Impact XE "Impact" file), make sure the Impact format box is checked.
If the file you are importing is does not include student names (is not an Impact XE "Impact" file), make sure the Impact format box is not checked.
Enrollment XE "Enrollment" Records and Grade XE "Grade Level" Records Boxes
To import student data through the LEAP/Impact XE "Impact" file, make sure the Auto-Create XE "Auto-Create" Enrollment XE "Enrollment" Records and Auto-Create Grade XE "Grade Level" Records boxes are checked.
Data in Import XE "Import" File Box
If you are importing a LEAP file in order to bring in Regents XE "Regents" examination data for students who are 8th graders in the current reporting year, do not check the Data in Import XE "Import" File is from previous year box.
If you are importing a LEAP file in order to bring in demographic data for students who were 8th grader in the previous reporting year and are 9th graders in the current reporting year, check the Data in Import XE "Import" File is from previous year box.
If you must import prior year LEAP files (e.g., to capture prior demographic data for new ninth-graders), make sure the "Auto-Create" check boxes are not selected. Also, make sure that StudentID XE "StudentID" codes are consistently assigned across all years of LEAP files used for this purpose. As a general rule, it is preferable to construct STEP import text files to avoid the possibility of confusion from unexpected automatic program operation.
Instructions for Updating from a Prior Version of STEP when No New Back End is Needed.
Create a new working folder on your computer.
Download the new version of the STEP front end into your new working folder.
Copy the back end (STEP_500B.mdb) from the prior version of STEP into your new working folder.
Open the new version of the STEP front end and work from this version of the database.
Instructions for Updating from a Prior Version of STEP when a New Back End is Needed.
See directions on the Web at: http:// HYPERLINK "http://www.emsc.nysed.gov/irts/STEP/" www.emsc.nysed.gov/irts/STEP/
For more information on how to use the STEP software, please see the STEP Guide to Operation, available on the STEP website.
STEP Data Tables
Data imported or manually entered into STEP is stored in one of three data tables: 1) the Student Demographic XE "Demographic" Data Table, 2) the Student Assessment XE "Assessment" Data Table, and 3) the Program Service XE "Program Service" Period Table. If you are creating text files for import, use the following import record file layout formats for the tables.
Student Demographic XE "Demographic" Data Table
Field
OrderField
NameField
TypeField
LengthField
BgnField
EndField
Format
1StudentID XE "StudentID" Text9192LastNameText3010393FirstNameText2040594MiddleNameText2060795GenderIDText180806RaceEthnicity XE "Race/Ethnicity" Text181817BirthDate XE "BirthDate" Text108291MM/DD/YYYY8DateOfEntryGrade9 XE "DateOfEntryGrade9" Text1092101MM/DD/YYYY9PostGraduatePlanID XE "post graduate plan" Text910211010LocallyAssignedCode XE "LocallyAssignedCode" Text1211112211GradeLevelText2123124
Student Assessment XE "Assessment" Data Table
Field
OrderField
NameField
TypeField
LengthField
BgnField
EndField
Format
1StudentID XE "StudentID" Text9192MeasureCode XE "Measure Code" Text310123LanguageCode XE "LanguageCode" Text 213144DateOfAdministrationText1015245Score XE "Score" Text325276TestModificationIDText12828Y or N7LocallyAssignedCode XE "LocallyAssignedCode" Text1229408CourseCode XE "CourseCode" Text154155
Program Service XE "Program Service" Periods Table
Field
OrderField
NameField
TypeField
LengthField
BgnField
EndField
Format
1StudentID XE "StudentID" Text9192BEDSOfService XE "BEDSOfService" Text1210213ProgramServiceID XE "Program Service ID Codes" Text922304BeginningDate XE "BeginningDate" Text103140MM/DD/YYYY5BeginningDefault XE "BeginningDefault" Text14141Y or N6EndingDate XE "EndingDate" Text104251MM/DD/YYYY7ReasonID XE "Reason Codes" Text952608LocallyAssignedCode XE "LocallyAssignedCode" Text126172
These tables are linked by two common fields, which uniquely identify a student in the STEP system: BEDSOfResponsibility XE "BEDSOfResponsibility" (which identifies the local school XE "school" district in which the student resides or charter school which the student attends) and StudentID XE "StudentID" (which identifies the student within the school district or charter school).
1) Student Demographic XE "Demographic" Data Table
The Student Demographic XE "Demographic" Data Table contains data elements that pertain to every student and information that, once established, is not expected to change over time (e.g., name, date of birth, race, gender XE "gender" , date of first entry into 9th grade). Each student must have one (and only one) record in the Student Demographic Data Table prior to loading assessment and program service information for that student.
2) Student Assessment XE "Assessment" Data Table
The Student Assessment XE "Assessment" Data Table contains data elements that pertain to measures (e.g., assessments) and the outcomes of those measures (e.g., assessment scores). Each student must have one record for every assessment taken, including assessments that were repeated.
3) Program Service XE "Program Service" Period Table
The Program Service XE "Program Service" Period Table contains information about the student that is durational in nature but has a discrete beginning and ending date. Each student must have at least two records in this table: 1) an enrollment record that indicates the date the student enrolled in the school XE "school" and 2) a grade record that indicates the students current grade level. As many additional records as necessary may be added to provide all required XE "required" information for a student. Information such as poverty status must be updated annually.
Only records for program services that apply to the student can be used. Program service IDs that do not apply to a particular student cannot be used. For instance, there is no program service ID to identify general-education students. If a student does not have a record identifying him or her as disabled, STEP assumes the student is a general-education student. Similarly, there are no program service records to identify students as English proficient or not economically disadvantaged. Students are assumed to be in these categories, unless a program service record identifies them as limited English proficient XE "LEP/ELL" or economically disadvantaged.
Data Field Definitions for Fields Common Across All Tables
Data FieldDescriptionBEDSOfResponsibility XE "BEDSOfResponsibility"
(required XE "required" for all students)The 12-digit BEDS code XE "BEDS code" of the local school XE "school" district or charter school responsible for reporting the student.
BEDSOfResponsibility XE "BEDSOfResponsibility" does not need to be data-entered or imported. The code is provided when a choice of district or charter school XE "school" is made at log-in. All students who are reported by a school district or charter school must have the same BEDSOfResponsibility. StudentID XE "StudentID"
(required XE "required" for all students)A unique number assigned to the student by the school XE "school" district or charter school.
This number must be unique within the district. It must remain with the student for the entire length of the students enrollment in the local district (regardless of the number of times the student enrolls in the local district). The StudentID XE "StudentID" must not be reassigned to another student once the first student has discontinued enrollment in the district.
This ID must be numeric (i.e., it may not contain letters or special characters). The software will automatically right-justify and zero-fill if the ID is less than 9 digits.The combination of the BEDSOfResponsibility XE "BEDSOfResponsibility" and the local district StudentID XE "StudentID" creates a unique identifier for each student in the STEP system.
Student Demographic XE "Demographic" Data
Data Field Definitions for the Student Demographic XE "Demographic" Data Table
Data FieldDescriptionLastName
(optional for SED)Last name of student.
This field is not included in the export file transmitted to SED.FirstName
(optional for SED)First name of student.
This field is not included in the export file transmitted to SED.MiddleName
(optional for SED)Middle name of student.
This field is not included in the export file transmitted to SED.GenderID
(required XE "required" for all students)Gender of student.
RaceEthnicity XE "Race/Ethnicity"
(required XE "required" for all students)The racial/ethnic XE "Race/Ethnicity" designations used in this field do not denote scientific definitions of anthropological origins. For the purposes of STEP reporting, a student should be included in the group to which he or she appears to belong, identifies with, or is regarded in the community as belonging. No person should be counted in more than one racial/ethnic group.
American Indian or Alaskan Native A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition;
Asian or Pacific Islander A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands. This area includes, for example, China, India, Japan, Korea, the Philippine Islands, and Samoa;
Black (not Hispanic origin) A person having origins in any of the black racial groups of Africa;
Hispanic A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race; or
White (not Hispanic origin) A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.BirthDate XE "BirthDate"
(required XE "required" for all students)Month, day, and year on which the student was born.DateOfEntryGrade9 XE "DateOfEntryGrade9"
(required XE "required" for all students in grade 9 or higher)Month, day, and year on which the student first entered grade 9 (anywhere). PostGraduatePlanID XE "post graduate plan"
(required XE "required" for all students who earned credentials and all students with disabilities who end enrollment)The postgraduate plan is the last plan on record at the school XE "school" before graduation. XE "graduation" CohortID XE "Cohort" (computed by software)Year of entry into grade 9 and four flags (yes/no, true/false indicators), indicating whether the student is a member of the school XE "school" accountability XE "accountability" cohort, the school graduation XE "graduation" -rate cohort, the district accountability cohort, and/or the district graduation-rate cohort.
CohortID XE "Cohort" is a software-computed data element based on demographic and program service data recorded for the student to determine membership in a school XE "school" accountability XE "accountability" cohort. (See cohort definitions in Appendix II XE "Appendix II" XE "Appendix I" I XE "Appendix III" .) LocallyAssignedCode XE "LocallyAssignedCode" (optional)Code used by the district/school XE "school" of enrollment to track students locally. This field is not included in the export file transmitted to SED.Student Assessment XE "Assessment" Data
Data Field Definitions for the Student Assessment XE "Assessment" Data Table
Data FieldDescriptionMeasureCode XE "Measure Code"
(required) XE "required" Three-digit code that identifies the assessment being reported.
Use the Assessment XE "Assessment" Measure Codes XE "Measure Code" from Appendix I. XE "Appendix I" LanguageCode XE "LanguageCode"
(required) XE "required" Two-digit code that identifies the language in which the assessment was taken. If none is entered, the default XE "default" language is English.
For information on which students are eligible to take an examination in their native language, review the School Administrators Manual for Regents XE "Regents" Examinations XE "Regents Examination" , Regents Competency Tests XE "Regents Competency Tests" , and Proficiency Examinations on the Web at HYPERLINK http://www.emsc.nysed.gov/ciai/testing/hsgen.html http://www.emsc.nysed.gov/osa/hsgen.html or contact the Office of State Assessment XE "Assessment" .
Use the Assessment XE "Assessment" Language Codes XE "Assessment Language Codes" from Appendix I. XE "Appendix I" DateofAdministration XE "Administration Dates"
(required) XE "required" Date on which the assessment was administered.
If only the month and year of administration is imported, STEP inserts the value 01 for day in the date record.Score XE "Score"
(required) XE "required" Final score achieved by the student on the assessment.
See additional information on scores that may be reported on the following pages.TestMod
(optional)Indication that the student used a test modification XE "test modification" (as specified in the School Administrators Manual for Regents XE "Regents" Examinations XE "Regents Examination" , Regents Competency Tests, XE "Regents Competency Tests" and Proficiency Examinations or in VESID XE "VESID" s Test Access and Accommodations Guidebook) on the reported examination. LocallyAssignedCode XE "LocallyAssignedCode"
(optional)Code used by the district/school XE "school" of enrollment to track students locally.
This field is not included in the export file transmitted to SED.CourseCode XE "CourseCode"
(optional)Code that allows school XE "school" s to import scores for specific examinations by the local school course number.
To convert local course codes to measure codes, use the Course to Measure Code XE "Measure Code" Conversion button on the Import XE "Import" tab.NOTE: Codes for reporting assessments may be found in Appendix I XE "Appendix I" .
Regents XE "Regents" Examinations XE "Regents Examination" . Failing scores must be reported, even if the student also took a component retest in that subject or if the student re-took the examination at a later time to earn a higher score.
Transfer XE "Transfer" students from outside New York State or the United States may be exempted from certain testing requirements for a local diploma XE "diploma" . See Commissioners Regulations 100.5 (d) (5) or the School Administrators Manual for more information.
Beginning with the 1998 cohort, principals can exempt XE "exempt" students first entering a New York State school XE "school" from outside the State or country in eleventh or twelfth grade from the requirement that they must pass the Regents XE "Regents" examination in global history and geography to earn a local diploma XE "diploma" . To correctly report this exemption for a student, include an assessment record with the measure code 401, the date of the decision, and a score of 65. This score of 65 is only for STEP cohort reporting and should not be recorded on the students transcript or permanent record.
Beginning with the 1999 cohort, principals can exempt XE "exempt" students first entering a New York State school XE "school" from outside the State or country in twelfth grade from the requirement that they must pass a Regents XE "Regents" examination in science to earn a local diploma XE "diploma" . To correctly report this exemption for a student, include an assessment record with the measure code 402, the date of the decision, and a score of 65. This score of 65 is only for STEP cohort reporting and should not be recorded on the students transcript or permanent record.
Component Retests XE "Component Retests" . Component retest scores are assigned in ranges: 054, 5564, and 65100. Because the score field in STEP will not accept a range, the following scores should be used to represent the ranges: 50 for 054, 60 for 5564, and 70 for 65100. By Department policy, only students in grade 12 who have failed the English Regents XE "Regents" examination twice (but scored within a specified range) may take a component retest. Therefore, if you enter an English component retest score for a student who does not have a grade 12 record (program service grade record with code 44) during the school XE "school" year that the assessment was administered, the assessment results will not be reported on the Final Verification Reports XE "Final Verification Reports" or on the school report card. Only students in grade 11 or grade 12 who have failed a required XE "required" Mathematics Regents examination twice (but scored within a specified range) may take a component retest. Therefore, if you enter a math component retest for a student who does not have a grade 11 or grade 12 record (program service grade record with code 55 or 44) during the school year that the assessment was administered, the assessment results will not be reported on the Final Verification Reports or on the school report card.
Regents XE "Regents" Competency Tests XE "Regents Competency Tests" (RCTs). RCTs in all subjects except writing must be reported as raw scores or pass/fail. If these scores are stored on the district or school XE "school" database as percentages, they should be converted to raw scores using the score ranges in the table on page 35 or to pass/fail. For example, 70 percent on the mathematics XE "mathematics" test should be converted to a raw score of 42, which is 70 percent of the maximum raw score of 60.
New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" s XE "Assessments" (NYSAAs). If a students datafolio for the NYSAA was unscorable because no evidence was submitted or the scorer was unable to determine a score based on the submitted evidence, a score of 0 should be recorded on the assessment record. Otherwise, the NYSAA level, 1 through 4, should be reported. If the student does not have a program service record indicating a disability XE "disability" (codes 352 to 495) and a program service record indicating alternate assessment eligibility (code 220), and a program service record indicating the student is in ungraded classes (code 33) the alternate assessment result will not be included on the Final Verification Reports XE "Final Verification Reports" or on the school XE "school" report card.
CTE/ XE "Career & Technical Education" Tech Prep XE "Tech Prep" Skills Assessment. Each student who completes a voc-ed program that NYSED has approved for the issuance of a technical endorsement on high school diplomas (Program Service IDs 5577 and 5599 only) must have taken a technical skills assessment to qualify for such endorsement. This skills assessment must be reported in STEP. Although the assessment identified will vary from program to program, one measure code will be used for all technical assessments reported. Each such assessment must be reported using measure code 199. Only technical skills assessments administered for programs approved for technical endorsement on high school diplomas should be reported using this code. The assessment score should be reported as either "P" for a passing score or "F" for a non-passing score.
Administration Dates XE "Administration Dates" . An error XE "error" message will occur if the date of administration entered for an examination is prior to the first date of administration or after the last date of administration of that examination title. The table below lists last dates of administration for assessments that will no longer be available and first dates of administration for new assessments.
First and Last Dates of Administration of Regents XE "Regents" Examinations XE "Regents Examination"
Measure Code XE "Measure Code" Regents XE "Regents" Examination XE "Regents Examination" First AdministeredLast Administered048BiologyJanuary 2001049ChemistryJanuary 2002047Earth ScienceJanuary 2001046Earth Science (Program Modification)June 2000203Global History and GeographyJune 2000051Global StudiesJanuary 2000059Living EnvironmentJune 2001044Mathematics AJune 1999045Mathematics BJune 2001201Physical Setting: ChemistryJune 2002200Physical Setting: Earth scienceJune 2001202Physical Setting: PhysicsJune 2002050PhysicsJanuary 2002041Sequential Mathematics, Course IJanuary 2002042Sequential Mathematics, Course IIJanuary 2003043Sequential Mathematics, Course IIIJanuary 2004070Introduction to OccupationsJune 2004The date entered on the assessment record must not be earlier than the date of first administration or later than the date of last administration.
Assessment XE "Assessment" Scores XE "Assessment Scores" . When entering examination scores, the correct type of score (final score, raw score, pass/fail, or score range) must be used. In addition, an error XE "error" message will occur if the score entered for an examination is not within the appropriate score range for that examination title. The table below lists the type of score that must be reported for each type of assessment; the acceptable score ranges that may be used, and the passing score for local diploma XE "diploma" credit and Regents XE "Regents" diploma credit.
Assessment XE "Assessment" Scores XE "Assessment Scores"
Assessment XE "Assessment" Score XE "Score" ReportedAcceptable Range of ScoresPassing Score XE "Passing Score" XE "Score" Regents XE "Regents" Examinations XE "Regents Examination" Final Score XE "Score" 010055 for local diploma XE "diploma" credit,* 65 for Regents XE "Regents" diploma credit Component Retests XE "Component Retests" Final Score XE "Score" Range50, 60, 70**60 for local diploma XE "diploma" credit,* 70 for Regents XE "Regents" diploma creditRCT XE "Regents Competency Tests" MathematicsRaw Score XE "Score" or Pass/ XE "Passing Score" Fail XE "Fail" 060, P, F39RCT XE "Regents Competency Tests" Global Studies, U.S. History, and ScienceRaw Score XE "Score" or Pass/ XE "Passing Score" Fail XE "Fail" 070, P, F46RCT XE "Regents Competency Tests" WritingPercent or Pass/ XE "Passing Score" Fail XE "Fail" 0100, P, F65RCT XE "Regents Competency Tests" ReadingRaw Score XE "Score" or Pass/ XE "Passing Score" Fail XE "Fail" 070, P, FVaries by administrationSecond Language Proficiency TestsFinal Score XE "Score" 010065New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" (NYSAA)Performance Level04Not ApplicableCTE/ XE "Career & Technical Education" Tech Prep XE "Tech Prep" Skills Assessment XE "Assessment" Pass/ XE "Passing Score" Fail XE "Fail" P, FPNative Language Writing Test XE "Native Language Writing Test" Pass/ XE "Passing Score" Fail XE "Fail" P, FP*See the table on the next page for local diploma XE "diploma" eligibility information.
**Report the score that falls into the score range earned on the Component Retest. See page 35.
For a local diploma XE "diploma" , a score of 5564 on a Regents XE "Regents" examination in the following subjects, as determined by the school XE "school" , may be considered passing for:
Students first entering 9th gradeEnglishin or after September 1996 and prior to September 2005Mathematicsin or after September 1997 and prior to September 2005Social Studiesin or after September 1998 and prior to September 2005Sciencein or after September 1999 and prior to September 2005
Assessment XE "Assessment" Scores XE "Assessment Scores" Used for Meeting the Graduation Requirement XE "Graduation Requirement" . For each student, STEP selects only one assessment per subject to be the assessment that fulfills the graduation XE "graduation" requirement. (See Appendix I XE "Appendix I" I XE "Appendix II" of this manual for information on assessments that may be used to meet graduation requirements.) If a student has taken more than one assessment in a subject, regardless of the year the assessment was taken, the assessment used to fulfill the graduation requirement is determined using the order of precedence XE "order of precedence" below. The students assessment score used for meeting the graduation requirement is included in the cohort report for the school XE "school" of record, which is the school/district in which the student is a cohort member (see definition of school of record in Appendix IV XE "Appendix IV" ), even if the student took the assessment while enrolled in a different school or school district.
For Accountability Purposes: As explained on page 9, the NCLB XE "No Child Left Behind Act" requirement that cohort members may only take the English and mathematics XE "mathematics" assessments for accountability XE "accountability" purposes once in grade 12 has been eliminated for the 2005-06 school year. The highest score earned in each subject area as of the reporting date (June 30, 2006) will be the score used for accountability, even if the assessment score was earned while enrolled in another school.
Order of Precedence Rules: If a student takes more than one assessment in a subject, regardless of when the assessments were taken the assessment used to fulfill the graduation XE "graduation" requirement will be chosen by the software according to the precedence list below, with number 1 on the list taking precedence over number 2, etc. For instance, if a student eligible for the safety net XE "safety net" takes a Regents XE "Regents" examination in mathematics XE "mathematics" and scores below 55 and takes a Regents competency test in mathematics (if eligible) and receives a passing score, the Regents competency test score will be used to fulfill the graduation requirement. (Information on the safety net can be found later in this section and in the glossary XE "glossary" , which is Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.)
Highest passing (65 and above) Regents XE "Regents" examination score
Regents XE "Regents" credit for an approved alternative to the Regents examination (student earned minimum acceptable score)
Component retest score range 65100
Regents XE "Regents" score between 55 and 64
Component retest score range 5564
Passing score on RCT XE "Regents Competency Tests" (s)
Competency credit for Department-approved alternative assessment
Component retest score range 054
Regents XE "Regents" examination score between 0 and 54
Failing score on RCT XE "Regents Competency Tests" (s)
NYSAA XE "New York State Alternate Assessment" Any Level
Note: Regents XE "Regents" competency tests and approved alternatives to those tests can be used to fulfill graduation XE "graduation" requirements only for students eligible for the RCT XE "Regents Competency Tests" safety net XE "safety net" .
Students Who Are Eligible for the RCT XE "Regents Competency Tests" Safety Net. The safety net XE "safety net" allows eligible students who fail a Regents XE "Regents" examination required XE "required" for graduation XE "graduation" to meet the requirement for a local diploma XE "diploma" by passing the Regents competency test(s) (RCT), or an approved RCT alternative, in that subject. The student may take the RCT before or after taking the Regents examination. The safety net is available to:
any student who is classified as disabled by the district Committee on Special Education XE "Committee on Special Education" (CSE) at any time; and
students with disabilities XE "students with disabilities" who have been declassified at any time between grades 8 and 12, this only applies to subjects recommended and documented by the CSE XE "Committee on Special Education" at time of declassification XE "IEP" ; and
general-education students identified under Section 504 XE "Section 504" , for each subject specifically identified in their 504 Accommodation Plan XE "504 Plan" by the Multidisciplinary Team.
Limited English proficient (LEP XE "LEP/ELL" ) students who qualify for the safety net XE "safety net" under the above provisions may use the Native Language Writing Test XE "Native Language Writing Test" and an approved test designed to measure English as a second language to satisfy the competency testing requirement in reading and writing for a local diploma XE "diploma" .
Students with one of the following program service record configurations are counted as eligible for the safety net XE "safety net" :
a disability XE "disability" program service record (program service IDs 352 through 495) with beginning and ending dates showing that the student (1) is classified as disabled (no ending date, ending date on the last day of enrollment, or ending date after June 30, 2006); or (2) was classified as disabled at some time between grades 8 and 12. (Do not report any 504 safety net XE "safety net" program service records for students with these disability program service IDs and conditions.); or
a Section 504 XE "Section 504" record (264) and a 504 safety net XE "safety net" record (550, 572, 583, 594, or 605) for each subject area of safety net eligibility specified in the students 504 plan.Program Service XE "Program Service" Data
Data Field Definitions for the Program Service XE "Program Service" Periods Table
Data FieldDescriptionBEDSOfService XE "BEDSOfService"
(required) XE "required" The 12-digit number that identifies the provider of the program service. (The school XE "school" name under which you are logged in determines the default XE "default" BEDSofService for all program service records, unless otherwise noted.) The service provider XE "service provider" is the school where the student is enrolled, whether it is a school within the district of residence, an approved private placement, a full-time BOCES XE "BOCES" program, or a State-operated program. A BEDS code XE "BEDS code" ending in 0888 is used to identify home-instructed XE "home-schooled" students, and a code ending in 0777 is used to identify homebound XE "homebound" students who are not enrolled in a district school. The first eight digits of these BEDS codes are the first eight digits of the district of residence BEDS code. (See definitions of home-instructed and homebound students in the glossary XE "glossary" , which is Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.)
School under the Program Service XE "Program Service" name in the Data Field Definitions for Program Services table on the following pages indicates that this program service should be entered using the school XE "school" BEDS code XE "BEDS code" as the BEDSofService. If applicable, a new record for this program service must be created when the student transfers to another school within the same district. Program service records should be maintained as long as the student is required XE "required" to be reported.
District XE "District" under the Program Service XE "Program Service" name in the Data Field Definitions for Program Services table on the following pages indicates that this program service is considered to be districtwide and does not change depending on the school XE "school" of enrollment. A BEDSofService code does not need to be entered. The BEDSofService field on program services in this category will read as enrolled. A new record for this program service does not need to be created if the student transfers to another school within the same district or to an out-of-district placement. XE "out-of-district placement" ProgramServiceID XE "Program Service ID Codes"
(required) XE "required" The code that identifies each program service. The program services to be reported are listed in the Data Field Definitions for Program Services XE "Program Service" table on the following pages. BeginningDate XE "BeginningDate"
(required) XE "required" The date of the event that initiates the program service or student attribute. A default XE "default" beginning date is selected if the actual date is not recorded for a program service. The default date for each program service is described in the data field definition.
Some program services are assumed to last only one school XE "school" year and must be reentered at the beginning of each new school year. The program services in this category are grade, poverty, level of integration, Title I, XE "Title I" neglected/delinquent, summer school, supplemental services, and homeless. See the description of annual and continuous program services on the next page.BeginningDefault XE "BeginningDefault"
(required) XE "required" If a default date XE "default" is used in a BeginningDefault XE "BeginningDefault" field, the default flag is set to yes. Otherwise, the default flag is set to no.EndingDate XE "EndingDate"
(optional)The date of the event that ends the program service or student attribute. If the actual date is not recorded for an annual XE "annual" program service, the ending date will default XE "default" to the last date of the school XE "school" year (June 30) when the database is prepared for export.
If the service is ending because enrollment is ending, the EndingDate XE "EndingDate" on the service record and the enrollment record must be the same.
If the program service is ending because it is no longer applicable (e.g., disability XE "disability" ends because the student is declassified), the EndingDate XE "EndingDate" on the service record is the actual date when the program service is no longer applicable and the EndingDate on the enrollment record is either blank (if enrollment has not ended) or the actual date that the enrollment ended.
Example: If a student was enrolled in a school XE "school" within the district on January 2, 2005 and remained enrolled in the school throughout the remainder of the school year and was expected to return in 200506, the enrollment record should have no ending date, but the corresponding grade record should show a beginning date of January 2, 2005 and an ending date of June 30, 2006 (ending date can be generated by STEP).ReasonID XE "Reason Codes"
(optional)A ReasonID XE "Reason Codes" is used on the Enrollment, XE "Enrollment" LEP/ XE "LEP/ELL" ELL, and CIP Codes Program Service XE "Program Service" records. (See Appendix I XE "Appendix I" for a list of Reason Codes.)LocallyAssignedCode XE "LocallyAssignedCode"
(optional)Code used by the district/school XE "school" of enrollment to track students locally. This field is not included in the export file transmitted to SED.
Program Service XE "Program Service" s are also divided into two groups, annual XE "annual" and continuous XE "continuous" . Annual program services are automatically closed at the end of the school XE "school" year; continuous program services are not. The Program Service column in the Data Field Definitions for Program Services table on the following pages shows to which group each program service belongs. Enrollment XE "Enrollment" , for example, is a continuous program service. Until the enrollment program service record is closed with an ending enrollment date and a ReasonID XE "Reason Codes" , the student is assumed to remain enrolled in the school. Grade XE "Grade Level" is an annual program service. Each open grade record is closed at the end of the school year and a new grade program service ID must be entered at the beginning of the next school year. All program service records, including those with an ending date, should be maintained as long as the student is required XE "required" to be reported.
Program Service XE "Program Service" ClassificationEnding DateAnnualJune 30 or last date of enrollment, whichever is earlier. ContinuousThe date the service ends
OR
for district program services, the last date of enrollment in the district; and
for school XE "school" program services, the last date of enrollment in the school.
In constructing reports, STEP determines the reporting categories in which a student should be counted according to the program service IDs reported for the student. These reporting categories include grade, disability XE "disability" status, income level, English proficiency level, and migrant status. If a student has an open program service record (no ending date) or a program service record with an ending date after the criterion date listed in the table below for a particular program service, the student will be reported under that program service. If the student has an ending date before the criterion date in the table below for a particular program service, the student will not be reported under that program service.
Program Service XE "Program Service" Criterion Date XE "Criterion Date" School of Record XE "School of Record" For school XE "school" accountability XE "accountability" cohort purposes, BEDS day (the first Wednesday in October) of the third year after first entering grade 9 or, for students with disabilities XE "students with disabilities" , the school year in which the student reached age 17.
For annual XE "annual" reporting purposes, date of event reported (e.g., date of test administration).Initial Cohort XE "Cohort" MembershipSee Appendix III for Cohort DefinitionsGrade Level XE "Grade Level" Last date of enrollment or June 30th of the reporting year, whichever is earlierDisability Status XE "Disability Status" Last date of enrollment or June 30th of the reporting year, whichever is earlierEnglish Proficiency StatusLast date of enrollment or June 30th of the reporting year, whichever is earlierIncome LevelStatus at any time during the reporting yearBEDS Day Enrollment XE "Enrollment" BEDS day (the first Wednesday in October)Migrant XE "Migrant" StatusStatus at any time during the reporting yearHomeless XE "Homeless" StatusStatus at any time during the reporting yearNeglected/ XE "Neglected/Delinquent" Delinquent StatusStatus at any time during the reporting yearAIS XE "academic intervention services" Status at any time during the reporting yearTitle III XE "Title I" StatusStatus at any time during the reporting yearTitle I XE "Title I" StatusStatus at any time during the reporting yearSafety NetLast date of enrollment or June 30th of the reporting year, whichever is earlierSupplemental ServicesStatus at any time during the reporting year
A program service period record is considered "open" when no ending date is recorded (ending date is null). Software-generated ending dates for program service period records are as follows:
All open annual XE "annual" program service period records with a beginning date before the start date of the reporting year (July 1, 2005) close on import of the STEP_400B database (STEP_DB) or the .spd (export) file. The ending date used to close the record is the reporting date (June 30) of the school XE "school" year in which the beginning date on the record occurs.
After the reporting date for this reporting cycle (June 30, 2006), all open, current-year annual XE "annual" program service period records are closed when the report/export edits are run. Your local computer system clock determines if the current date is after the reporting date. The ending date used to close the record is the reporting date (June 30, 2006).
When there are multiple open enrollment records with different BEDSofService for the same student, all such records except the one with the most recent beginning date are closed after the append. For each record that is closed, the ending date used is the day before the beginning date of the next later enrollment record. ReasonID XE "Reason Codes" 153 ("transferred to another school XE "school" in this district") is assigned to the record when it is closed. If this is not the accurate ReasonID, the user must manually modify the record to report the correct ReasonID. All open program service period records with a BEDSofService and beginning dates corresponding to the closed enrollment records are also closed.
Data Field Definitions for Program Service XE "Program Service" s
Program Service XE "Program Service" Description Enrollment XE "Enrollment"
(required XE "required" for all students)
(continuous XE "continuous" for regular school XE "school" year enrollment, high school equivalency program enrollment and foreign exchange students and annual XE "annual" for walk-in enrollment)
(school) XE "school" Indicates the type and dates of enrollment. Each student must have at least one enrollment record with the beginning date of enrollment. See page 18 for a list of students who must be included in the file.
Purpose: Enrollment XE "Enrollment" dates are used to determine district and school XE "school" accountability XE "accountability" cohort membership and the school/district to which annual XE "annual" assessment results, dropouts, and credentials are attributed. To avoid incorrectly including a student in a cohort, actual enrollment dates must be recorded for students who entered after the default date XE "default" s listed below. See cohort definitions in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" of this manual for information on cohort membership.
NOTE: All students who are reported with a program service record for regular school enrollment or an program service record enrollment in AHSEPP or HSEPP must have all required supplemental program services like disability, LEP status, poverty status reported.
Select one of the following enrollment program services for each student:
Regular School Year Enrollment XE "Enrollment" (PSID 11)
Foreign Exchange Student XE "Foreign Exchange Student" (PSID 22)
Walk-in (for students not enrolled in any school XE "school" ) (PSID 5555)
Approved High School Equivalency Preparation Program XE "GED" (AHSEPP) or High School Equivalency Preparation Program XE "GED" (HSEPP) Enrollment (PSID 5654) for students who were previously enrolled in a school within the district or out-of-district placement XE "Enrollment" XE "Enrollment"
(If a student graduates and then returns to take an assessment, do not create a new demographic record for that student or consider that student a walk-in. Use the student demographics and ID that applied when the student was last enrolled.)
Multiple Enrollment XE "Enrollment" Records: Multiple enrollment records must be entered for a student in circumstances where:
the student left a school XE "school" (or out-of-district placement XE "out-of-district placement" ) and later re-enrolled;
the student transferred from one school XE "school" to another school within the same district;
the student transferred from a school XE "school" to an out-of-district placement XE "out-of-district placement" ; or
the student transferred from an out-of-district placement XE "out-of-district placement" to a school XE "school" within the district; or
the student transferred from an out-of-district placement XE "out-of-district placement" to a different out-of-district placement;
the student transferred from a school or out-of-district placement XE "out-of-district placement" to an AHSEPP or HSEPP XE "school" .
Students Who End Enrollment XE "Enrollment" : An ending date must be entered on the record of any student who was enrolled in the 200102, 200203, 2003-04, 2004-05 or 2005-06 school XE "school" years who is no longer enrolled in the school. If an ending date is recorded for a student, a reason code must be entered to indicate why the student is no longer enrolled. Descriptions of reason codes can be found in the section on Rules for Reporting Enrollment Ending Dates on pages 57-63 of this manual.
Suspended Students: Students who are suspended from school XE "school" must be reported as continuously enrolled during the suspension period by the school that suspended them.
Foreign Exchange Student XE "Foreign Exchange Student" s: Foreign exchange students enrolled in a district school XE "school" must be reported if they took a State assessment while enrolled. Districts are not required XE "required" to report a foreign exchange student in STEP, unless the student took a secondary-level assessment during the 200506 school year. These students should be reported using Enrollment XE "Enrollment" Code 22 (Foreign Exchange Student). These students will not be included in any cohort. However, their scores will be included in STEPs Verification of Regents XE "Regents" Examination XE "Regents Examination" Data and Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data reports, if applicable.
Walk-in: Schools should report students who are not currently enrolled in a secondary school XE "school" in New York State but to whom the school administered a State assessment using enrollment code 5555. Students to be reported under this code include those enrolled in postsecondary schools and incarcerated youth. These students must have a student demographic record in STEP.
High School Equivalency Program (GED XE "GED" ) Enrollment XE "Enrollment" : Indicates the date of enrollment in an approved GED program. Each student who left a program leading to a high school XE "school" diploma XE "diploma" and enrolled in an approved GED program (AHSEPP or HSEPP) must have at least one GED enrollment record with the beginning date of enrollment in the GED program. Each approved AHSEP and HSEP program will have a unique 12-digit number to be used in the BEDSofService field. Students enrolled in AHSEPP or HSEPP should be reported using enrollment code 5654.
Purpose: Beginning with the 2002 accountability XE "accountability" cohort, GED XE "GED" Enrollment records XE "Enrollment" will be used to determine district and school XE "school" accountability cohort membership. Accountability cohort members who transfer to GED programs will be removed from the district and/or school cohort only if they meet the following requirements:
The students previous enrollment record ended with the reason code 289, indicating that the student transferred to an approved GED XE "GED" program.
The student was enrolled in an approved GED XE "GED" program on the first school XE "school" day following the ending enrollment date on his/her previous enrollment record and until June 30, 2006 or until the student earned a high school equivalency diploma XE "diploma" .
Students will remain in the cohort of the school XE "school" and district from which they transferred to an approved GED XE "GED" program if the final enrollment record shows that on June 30, 2006 the student has not earned a high school equivalency diploma XE "diploma" ; and is not enrolled in an approved GED program; and has not transferred to a high school that provides instruction leading to a high school diploma. Students who transfer back to the high school from which they transferred to an approved GED program without first entering another high school will also remain in the district and school cohort.
Students Who End Enrollment XE "Enrollment" : An ending date must be entered on the record of any student who was enrolled anytime between July 1, 2001 and June 30, 2006 who is no longer enrolled. If an ending date is recorded for a student, a reason code must be entered to indicate why the student ended enrollment. Descriptions of reason codes can be found in the section on Rules for Reporting Enrollment Ending Dates of this manual.
Use the program service ID codes from Appendix I XE "Appendix I" .
A student is considered to be enrolled until an ending date and reason code are recorded.
Beginning Date: Date of most recent enrollment in the school XE "school"
Defaults:
July 1, 1998 for students who first entered grade 9 before July 1, 1997 or for ungraded students who reached their seventeenth birthday before July 1, 1997
July 1, 1999 for students who first entered grade 9 between July 1, 1997 and June 30, 1998 or for ungraded students who reached their seventeenth birthday during the 199798 school XE "school" year.
July 1, 2000 for students who first entered grade 9 between July 1, 1998 and June 30, 1999 or for ungraded students who reached their seventeenth birthday during the 199899 school XE "school" year.
July 1, 2001 for students who first entered grade 9 between July 1, 1999 and June 30, 2000 or for ungraded students who reached their seventeenth birthday during the 19992000 school XE "school" year.
July 1, 2002 for students who first entered grade 9 between July 1, 2000 and June 30, 2001 or for ungraded students who reached their seventeenth birthday during the 2000-01 school XE "school" year.
July 1, 2003 for students who first entered grade 9 between July 1, 2001 and June 30, 2002 or for ungraded students who reached their seventeenth birthday during the 2001-02 school XE "school" year.
July 1, 2004 for students who first entered grade 9 between July 1, 2002 and June 30, 2003 or for ungraded students who reached their seventeenth birthday during the 2002-03 school XE "school" year.
All other students must have the actual date of entry.
Ending Date: Date the student was discharged from the school XE "school"
Default: None
Reason Code (required XE "required" with ending date):
Use reason code from Appendix I. XE "Appendix I"
Program Service XE "Program Service" DescriptionGrade XE "Grade Level"
(required XE "required" for all students)
(annual XE "annual" )
(district)Grade XE "Grade Level" (s) in which the student is enrolled. Each student must have at least one grade record for each school XE "school" year of enrollment.
Purpose: Grade XE "Grade Level" records are used to determine participation rate for high school accountability as well as school XE "school" /district enrollment in grades 9-12. In reports based on grade level, the student will be counted in the grade in which he or she was enrolled on the last day of the 200506 school year or the last day of enrollment in the district during the 200506 school year. If a student transferred between schools in the district during the 200506 school year and remained in the same grade, the grade record should not be closed until June 30, 2006, unless the student leaves the district before that date.
To ensure that the student is counted in the correct grade, the student should have a grade record covering his or her period of enrollment in the 200506 school XE "school" year. The grade records covering previous school years should be retained.
Mid-year Promotions: If a student was enrolled in more than one grade during the 200506 school XE "school" year (i.e., was promoted mid-year), enter a grade record for each grade. If a student has more than one grade record, the beginning date of the second record must be later than the ending date of the first. A student must not be reported as being enrolled in more than one grade at a time.
High School Equivalency: Students with a high school equivalency record will need a GED grade level program service ID (code 5665).
Use Program Service XE "Program Service" ID Codes XE "Program Service ID Codes" from Appendix I XE "Appendix I" .
Beginning Date: Date of first enrollment in this grade in this district
Default:
July 1, 2005 or date of enrollment in district, whichever is later
Ending Date: Date the student was discharged from the district or the end of the school XE "school" year, whichever is earlier
Default:
June 30, 2006 or last date of enrollment, whichever is earlier
Reason Code: Not usedPoverty XE "Economically Disadvantaged"
(required XE "required" if applicable to the student)
(annual XE "annual" )
(district)Indication of student economic status.
Purpose: Poverty XE "Economically Disadvantaged" is used to determine which cohort members should be included in the economically disadvantaged group for district and school XE "school" accountability XE "accountability" . It is also used to determine which students are counted as economically disadvantaged in research reports.
The U.S. Department of Agriculture has authorized the use of enrollment in free- and reduced-price lunch programs to identify students from low-income families for Title I XE "Title I" reporting purposes. If one student in a family is identified as low income, all students from that household (economic unit) may be identified as low income. Please consult the State Education Departments Office of Child Nutrition Program Administration for guidelines.
Beginning Date: Date of eligibility decision or date of enrollment in district, whichever is later
Ending Date: Date that eligibility ends
Default:
June 30, 2006 or last date of enrollment, whichever is earlier
Reason Code: Not usedLEP XE "LEP/ELL" /ELL
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(district)Indicates that student is a limited English proficient XE "LEP/ELL" /English language learner (LEP/ELL).
Purpose: The LEP XE "LEP/ELL" /ELL code is used to determine which cohort members are included in the limited English proficient subgroup for district and school XE "school" accountability XE "accountability" . It is also used to determine which students are counted as LEP/ELL when producing other reports and research projects.
The current status of LEP XE "LEP/ELL" students is determined by the last annual XE "annual" assessment of English proficiency, using a Department-approved instrument. Part 154 of Commissioners Regulations defines students with limited English proficiency (LEP) as students who, by reason of foreign birth or ancestry, speak a language other than English and (1) either understand and speak little or no English or (2) score below a State-designated level of proficiency on the Language Assessment XE "Assessment" Battery-Revised (LAB-R) for initial identification or for subsequent years, score below a State-designated level of proficiency on the New York State English as a Second Language Achievement Test XE "New York State English as a Second Language Achievement Test" (NYSESLAT). LEP students may choose to take the mathematics XE "mathematics" , social studies, and science assessments in their native languages (if available) or in English. Districts should contact the nearest Bilingual Education Technical Assistance Center (BETAC) to obtain assistance with LEP identification procedures.
Beginning Date: Date of eligibility decision or date of enrollment in district, whichever is later
Ending Date: Date that student tests above a State-designated level of proficiency on the New York State English as a Second Language Achievement Test XE "New York State English as a Second Language Achievement Test" (NYSESLAT)
Default:
Last date of enrollment
Reason Code: Optional Used to designate bilingual or English as a Second Language (ESL) program.
Use Reason Codes XE "Reason Codes" from Appendix I. XE "Appendix I" Exempt from cohort; LEP XE "LEP/ELL" /ELL
(required XE "required" for a student in a cohort prior to the 2000 cohort if applicable to the student)
(continuous XE "continuous" )
(district)Indicates that a limited English proficient XE "LEP/ELL" /English language learner (LEP/ELL) is exempt XE "exempt" from the school XE "school" accountability XE "accountability" cohort according to the following definition: LEP students and new immigrants who first entered a New York State school after their seventeenth birthday and were assigned to grade nine or ten may be exempt from the school accountability cohort. Beginning with the 2000 accountability cohort, no student will be excluded because of limited English proficiency. Students must have a LEP service record to report the Exempt from cohort; LEP/ELL program service ID.
Purpose: Exempt from cohort; LEP XE "LEP/ELL" /ELL is used to identify students that meet the criteria for exemption from the 1996 to 1999 cohorts.
Beginning Date: Date of eligibility decision or beginning date of enrollment program service record
Ending Date: Date of last enrollment in district
Default:
Date the student was discharged from the district
Reason Code: Not usedDisability
(required XE "required" if student was classified as disabled)
(continuous XE "continuous" )
(district)Indicates the disability XE "disability" category of students who have been classified as disabled by the district Committee on Special Education XE "Committee on Special Education" (CSE) (i.e., students who have an IEP XE "IEP" ). Students with Section 504 XE "Section 504" plans should not be counted as disabled.
Purpose: The Disability record determines which cohort members are included in the students with disabilities XE "students with disabilities" group for district and school XE "school" accountability XE "accountability" and for other reports. It also determines which students are eligible for the safety net XE "safety net" , allowing students to use competency credit to meet graduation XE "graduation" requirements. Do not enter a 504SafetyNet program service code for students with a disability XE "disability" service program code. Only one disability record should be entered for each student. See definition of Safety Net in the glossary XE "glossary" , which is Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
A student is counted as disabled if the program service period record BeginningDate XE "BeginningDate" is before the reporting date and the EndingDate XE "EndingDate" is on or after the reporting date. A program services period record without a value in the EndingDate field is considered to end after the reporting date.
Beginning Date: Date of CSE XE "Committee on Special Education" decision to classify
Ending Date: Date that CSE XE "Committee on Special Education" rescinds classification
Default:
Date the student was discharged from the district
Reason Code: Not used
Use Disability Codes in Program Service XE "Program Service" ID Codes XE "Program Service ID Codes" tables from Appendix I. XE "Appendix I" Alternate Assessment XE "Alternate Assessment" XE "Assessment" Program (secondary level)
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(district)Indication that a student with disabilities is eligible for the New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" (NYSAA).
Purpose: Only students with an Alternate Assessment XE "Alternate Assessment" Program (secondary level) service record will be reported on the Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" Results report. A student must have a disability XE "disability" record and an Ungraded program service record to report an Alternate Assessment XE "Assessment" Program service record. A student must have an Alternate Assessment Program record to report an alternate assessment score.
Beginning Date: Date of CSE XE "Committee on Special Education" eligibility decision
Ending Date: Date that CSE XE "Committee on Special Education" rescinds eligibility
Default:
Date the student was discharged from the district
Reason Code: Not usedLevel of Integration XE "Level of Integration"
(required XE "required" if applicable to the student)
(annual XE "annual" )
(school) XE "school" Percentage of time during the school XE "school" day that the student is not in general classrooms or activities (i.e., classrooms or activities that include general-education students as well as students with disabilities XE "students with disabilities" ). Refer to guidelines distributed by VESID XE "VESID" for the pupils with disabilities (PD) report forms. Do not report level of integration for general-education students, including students who were formerly classified as students with disabilities.
Purpose: Collecting level of integration data enables the State to relate level of integration to performance.
Beginning Date: Date service began, date of enrollment in school XE "school" , or July 1, 2004, whichever is later
Ending Date: Date service ended
Default:
June 30, 2006 or date the student was discharged from the school XE "school" , whichever is earlier
Reason Code: Not used
Use Program Service XE "Program Service" ID Codes XE "Program Service ID Codes" from Appendix I. XE "Appendix I" Migrant XE "Migrant"
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(district)Identifies as migrant any student who is, or whose parent, spouse, or guardian is, a migratory agricultural worker, including a migratory dairy worker or a migratory fisher, and who, in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work:
has moved from one school XE "school" district to another; or
resides in a school XE "school" district of more than 15,000 square miles and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity.
Purpose: Migrant XE "Migrant" data must be collected for each student, if applicable, to fulfill the State reporting requirements under the No Child Left Behind XE "No Child Left Behind Act" Act, as school XE "school" and district data for certain migrant students must be included in the school and district report cards.
Beginning Date: Date of eligibility decision or date on enrollment program service record, whichever is later
Ending Date: Date that eligibility ends
Default:
Date the student was discharged from the district.
Reason Code: Not usedTitle I XE "Title I"
(required XE "required" if applicable to the student)
(annual XE "annual" )
(school) XE "school" Identifies a student served by funding from the federal Title I XE "Title I" program. If a building operates a Title I school XE "school" -wide program, each student in the building should have a Title I record. If a building operates a Title I targeted assistance program, only students served by programs funded by Title I should have Title I records.
Purpose: The Title I XE "Title I" code is used to identify students served by the Title I program for reporting these data to the USDOE.
Beginning Date: Date service began or date of enrollment in school XE "school" , whichever is later
Ending Date: Date service ended
Default:
June 30, 2006 or date the student was discharged from the school XE "school" , whichever is earlier
Reason Code: Not usedTitle III XE "Title I"
(required XE "required" if applicable to the student)
(annual XE "annual" )
(school) XE "school" Identifies a student served by funding from the federal Title III XE "Title I" program, only students served by programs funded by Title III should have a Title III record.
Purpose: The Title III XE "Title I" code is used to identify students served by the Title III program for reporting these data to the USDOE.
Beginning Date: Date service began or date of enrollment in school XE "school" , whichever is later
Ending Date: Date service ended
Default:
June 30, 2006 or date the student was discharged from the school XE "school" , whichever is earlier
Reason Code: Not usedSection 504 XE "Section 504"
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(district)Indicates students who have a Section 504 XE "Section 504" plan.
Purpose: The Section 504 XE "Section 504" record determines which cohort members are included in the general-education (safety net XE "safety net" eligible) group for district and school XE "school" accountability XE "accountability" and for other reports. Safety net eligible general-education students are allowed to use competency credit to meet graduation XE "graduation" requirements. Do not enter a Section 504 program service code for students with a disability XE "disability" service program code. See definition of Safety Net in the glossary XE "glossary" , which is Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
Beginning Date: Date of plan approval or date of enrollment in district, whichever is later
Ending Date: Date of plan termination
Default:
Last day of enrollment in district
Reason Code: Not used504_Safety Net
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(district)Indicates Section 504 XE "Section 504" students whose 504 plan specifically allows eligibility for the graduation XE "graduation" assessment safety net XE "safety net" . A 504_Safety Net record should be included for each subject area in which the student is eligible for the safety net.
The student must also have a program service record indicating that the student has a Section 504 XE "Section 504" plan. Do not enter a Section504 program service code for students with a disability XE "disability" service program code.
In calculating the district and school XE "school" high school accountability XE "accountability" indices, RCT XE "Regents Competency Tests" scores for Section 504 XE "Section 504" students will be counted only if they have both a Section 504 program service record and a 504_SafetyNet record documenting eligibility in that subject. See definition of Safety Net in the glossary XE "glossary" , which is Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
Purpose: 504_Safety Net data are collected to identify student eligible for the safety and, therefore, eligible to use Regents XE "Regents" competency tests to meet graduation XE "graduation" requirements.
Beginning Date: Date plan adopted or date of enrollment in district, whichever is later
Ending Date: Date plan revoked
Default:
Last day of enrollment in district
Reason Code: Not used
Use Program Service XE "Program Service" ID Codes XE "Program Service ID Codes" from Appendix I. XE "Appendix I" CTE XE "Career & Technical Education" /Tech-Prep Codes
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(school XE "school" providing CTE/ XE "Career & Technical Education" Tech Prep XE "Tech Prep" program)A CTE XE "Career & Technical Education" program is defined as organized educational activities that:
a) offer a sequence of courses that provide individuals with the academic and technical knowledge and skills the individuals need to prepare for further education and for careers (other than careers requiring a baccalaureate, master's, or doctoral degree) in current or emerging employment sectors; and b) include competency-based applied learning that contributes to the academic knowledge, higher-order reasoning and problem-solving skills, work attitudes, general employability skills, technical skills, and occupation-specific skills, of an individual.
A CTE XE "Career & Technical Education" student is defined as an individual enrolled at an accredited secondary school XE "school" , seeking a high school diploma XE "diploma" and enrolled in a CTE program.
A Tech-Prep program is defined as a program of study that:
a) combines at a minimum 2 years of secondary education (as determined under State law) with a minimum of 2 years of post-secondary education in a non-duplicative, sequential course of study;
b) integrates academic, and career technical instruction, and utilizes work-based and work-site learning where appropriate and available;
c) provides technical preparation in a career field such as engineering technology, applied science, a mechanical, industrial, or practical art or trade, agriculture, health occupations, business, or applied economics;
d) builds student competence in mathematics XE "mathematics" , science, reading, writing, communications, economics, and workplace skills through applied, contextual academics, and integrated instruction, in a coherent sequence of courses;
e) leads to an associate or a baccalaureate degree or a post-secondary certificate in a specific career field; and
f) leads to placement in appropriate employment or to further education.
A Tech-Prep student is defined as an individual enrolled at an accredited secondary school XE "school" , seeking a high school diploma XE "diploma" and enrolled in a Tech-Prep program.
Purpose: To identify a student who is enrolled in or has completed a CTE XE "Career & Technical Education" or Tech-Prep program.
Beginning Date: Date of enrollment in this program.
Ending Date: Date of completion of this program or date the student terminates enrollment in this program.
Default: none
Reason Code: Code used to indicate whether the student completed the program or left the program before completion.
Use Program Service XE "Program Service" ID Codes XE "Program Service ID Codes" from Appendix I. XE "Appendix I" Neglected XE "Neglected/Delinquent" /Delinquent
(required XE "required" if applicable to the student)
(annual XE "annual" )
(district)Indicates students who are served by funding under NCLB XE "No Child Left Behind Act" , Part D, Sections 1401 and 1402 during the reporting year. This code should only be used by school XE "school" s receiving funds under this grant.
Purpose: Neglected XE "Neglected/Delinquent" /Delinquent data must be collected for each student served to fulfill the State reporting requirements under the No Child Left Behind XE "No Child Left Behind Act" legislation.
Neglected XE "Neglected/Delinquent" : Children who have been committed to an institution, or voluntarily placed in the institution under applicable State law, because of the abandonment by, or neglect by, or death of parents.
Delinquent XE "Neglected/Delinquent" : Children who have been adjudicated delinquent or persons in need of supervision. The term also refers to students who are placed in an adult correctional institution in which children reside.
For a student to be counted for funding purposes, the student must be between the ages of 5 and 17, and reside in an institution for 30 consecutive days, at least one of which was in the month of October.
Beginning Date: First day designation applies or July 1, 2005
Ending Date: Date the student was discharged from the district or date designation is eliminated.
Default:
June 30, 2006
Reason Code: Not usedSummer School XE "Summer School"
(optional)
(annual XE "annual" )
(school) XE "school" Indicates a student who has participated in an academic summer school XE "school" program.
Beginning Date: First day of program or July 1, 2005
Ending Date: Last day of program
Default:
August 31, 2005
Reason Code: Not usedAIS XE "academic intervention services"
(optional)
(continuous XE "continuous" )
(district)Indicates a student who received academic intervention services XE "academic intervention services" (AIS).
Beginning Date: First day of AIS XE "academic intervention services" or July 1, 2005 or date of enrollment in district, whichever is later
Ending Date: Last day of AIS XE "academic intervention services"
Default:
Date the student was discharged from the district.
Reason Code: Not usedSupplemental Services
(required XE "required" if applicable to the student)
(annual XE "annual" )
(school) XE "school" Indicates a student attending a Title I XE "Title I" school XE "school" in need of improvement XE "school in need of improvement" who received supplemental educational services under NCLB XE "No Child Left Behind Act" during the school year.
Beginning Date: Date services begin
Ending Date: Date services end
Default:
June 30, 2006 or date the student was discharged from the school XE "school" , whichever is earlier
Reason Code: Not usedSchool Choice XE "School Choice"
(required XE "required" if applicable to the student)
(continuous XE "continuous" )
(school) XE "school" Indicates a student who has transferred out of a Title I XE "Title I" school XE "school" in need of improvement XE "school in need of improvement" and attended another public school or charter school during the 200506 school year under the school choice provision of NCLB XE "No Child Left Behind Act" .
Beginning Date: Date enrollment begins in new school under the school choice provision
Ending Date: Date student is discharged
Reason Code: Not usedHomeless XE "Homeless"
(required XE "required" if applicable to the student)
(annual XE "annual" )
(district)Indicates a student who is served by programs for the homeless. A homeless student is one who 1) lacks a fixed, regular, and adequate nighttime residence, including a student who is sharing the housing of other persons due to a loss of housing, economic hardship or similar reason; living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations; abandoned in hospitals; awaiting foster care placement; or a migratory child, as defined in subsection 2 of section 1309 of the Elementary and Secondary Education Act of 1965, as amended, who qualifies as homeless under any of the above provisions; or 2) has a primary nighttime location that is a supervised publicly or privately operated shelter designed to provide temporary living accommodations including, but not limited to, shelters operated or approved by the State or local department of social services, and residential programs for runaway and homeless youth established pursuant to article 19H of the executive law or a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings, including a car, park, public space, abandoned building, substandard housing, bus, train stations, or similar setting. Homeless XE "Homeless" students do not include children in foster care placement or receiving educational services.
Purpose: Collecting homeless data allows the State to identify students as homeless for federal reporting purposes.
Beginning Date: Date of first classification as homeless or date of first enrollment in district, whichever is later
Ending Date: Date student is declassified as homeless
Default:
June 30, 2006 or date the student was discharged from the district, whichever is earlier
Reason Code: Not usedVocational Education Data Reporting
This record should reflect the program most consistent with the students primary occupational objective.
Program Service Reporting
BEDSOfService in the voc-ed program service record should be the BEDS code of the provider of the voc-ed program. This will indicate whether the voc-ed student took the program at the home school, at a BOCES or another LEA.
ProgramServiceID used to identify the type of voc-ed program in which the student participated. At least one program service record must be reported for each student that participated in a voc-ed program in the2005-06 school year.
5577 - Career Technical Education - with Technical Endorsement
5588 - Career Technical Education Other
5599 - Tech-Prep - with Technical Endorsement
5610 - Tech-Prep Other
ReasonID for reporting outcomes for students with ending dates on this voc-ed program service record.
646 - Completed program
663 - Left before completing program
Assessment Reporting
MeasureCode - Each student who completes a voc-ed program that NYSED has approved for the issuance of a technical endorsement on high school diplomas (Program Service IDs 5577 and 5599 only) must have taken a technical skills assessment to qualify for such endorsement. This skills assessment must be reported in STEP. Although the assessment identified will vary from program to program, one measure code will be used for all technical assessments reported. Each such assessment must be reported using measure code 199. Only technical skills assessments administered for programs approved for technical endorsement on high school diplomas should be reported using this code.199 - Vocational Education Technical Skills assessment
Assessment score will be reported as either "P" for a passing score or "F" for a non-passing score.
Data reported for students participating in vocational education programs should be reviewed and verified using the B-5 Verification report.
Rules for Reporting Enrollment XE "Enrollment" Ending Reason Codes XE "Reason Codes"
Each student must have at least one enrollment record. If a student leaves during the school XE "school" year or finishes the school year but is not expected to return for the next school year, the students enrollment record must have an ending date and an appropriate reason code that indicates the reason for leaving. Specific instructions for reporting these students can be found below.
High School Completers XE "Completers"
Report the enrollment ending date and reason code for each student awarded a credential in June 2006 or earlier. All students awarded credentials in August 2005, January 2006, or June 2006 must be included in the database and must have an enrollment record. Schools may award diplomas to students who were not enrolled at the time of graduation XE "graduation" . These diplomas are granted based on the principals review of the students transcript. Students enrolled full time in BOCES XE "BOCES" programs and students who enrolled in a postsecondary program to complete their diploma XE "diploma" requirements may fall in this group. See below under Code 272 for further information on reporting credentials for students who were not enrolled at the time of graduation.
When a resident student enrolled full time in an out-of-district placement XE "out-of-district placement" (service provider XE "service provider" ) is awarded a diploma XE "diploma" from a high school XE "school" in the district of residence, that credential should be reported using the BEDS code XE "BEDS code" of the service provider. Such diplomas are assumed to have been awarded by a high school within the students district of residence. They will be counted on the district report of credentials awarded.
The reason codes for ending enrollment are listed in Appendix I XE "Appendix I" .
High School Graduates XE "Graduates" (Codes 17, 595, 34, 51, 68, 612, 680, 697, 714, 731, 762, 779, 796, and 813): These codes are used to indicate the specific diploma XE "diploma" and endorsements earned by each student.
IEP XE "IEP" Diplomas and Local Certificates XE "Certificates" (Codes 85 and 102): Local certificates may not be awarded on or after February 1, 2005. The codes for IEP diplomas and local certificates cannot be selected unless the student has a program service record indicating that he or she is disabled. A disability XE "disability" record with an EndingDate XE "EndingDate" no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma XE "diploma" or a local certificate. STEP looks for credentials on each students last enrollment record for the school XE "school" year. Students awarded an IEP diploma or local certificate may continue to be enrolled in a public school until they earn a local diploma or reach the age of 21. If a student is awarded an IEP diploma in August or January and continues enrollment in the school district, the diploma should be recorded as being received in June. If the student discontinued enrollment upon receiving the IEP diploma in August or January, the diploma should be recorded as awarded in January. If a student received an IEP diploma in August or January and a local diploma in June, only the local diploma (with or without endorsements) should be recorded.
Reached Maximum Legal Age XE "Maximum Legal Age" (Codes 136 and 629): When a student is ending enrollment in your school XE "school" solely because the student has reached 21 years of age during the school year and the student did not previously earn a diploma XE "diploma" or certificate, use a code of 136. When a student is ending enrollment in your school solely because the student has reached 21 years of age during the school year and the student did previously earn a diploma or certificate, use a code of 629.
Transfers XE "Transfer" to Other Schools
Report an enrollment ending date and reason code for each student who transferred out of your school XE "school" /district during the 200506 school year or who was in attendance at your school on the last day of the 200506 school year but is not expected to attend your school in the 200607 school year. Report similar information for each student included in the districts 200405 STEP database who was enrolled in your school at the end of the 200405 school year but did not reenroll in the 200506 school year. The reason codes for ending enrollment are listed in Appendix I XE "Appendix I" .
Completed Highest Grade XE "Grade Level" in This School (Code 119): This code is used when a student is promoted out of the highest grade that this school XE "school" offers and is expected to be registered in and attend another school in this district. This code cannot be used as a reason for exit in a school where graduation XE "graduation" credentials are awarded and cannot be used as a reason code for exiting the 12th grade.
Transferred to Another School in This District XE "District" or an Out-of-District Placement (Code 153): This code is used when a student transfers to a school XE "school" within the same school district or is placed in an out-of-district setting by school or district administrators or agents for any reason. The out-of-district setting could be a BOCES XE "BOCES" , an approved-private placement, a State school, or another public school district. The student so placed could be either a general-education student or student with disabilities. This code may be used for transfers that take place at the end of the school year or at any point during the school year. When it is used for a student who transfers during the school year, the student must have a subsequent enrollment record.
Transferred to Another NYS Public School Outside of This District XE "District" with Documentation (Code 170): This code is used when a student, parent(s), or guardian(s) initiates a transfer to another public school XE "school" outside the district. Documentation must include a request for a transcript from a receiving school, a record of sending a transcript to the receiving school, or a written acknowledgement from the receiving school that the student has registered.
Transferred to an NYS Nonpublic School with Documentation (Code 204): This code is used when a student, parent(s), or guardian(s) initiates a transfer to a nonpublic school XE "school" . Documentation must include a request for a transcript from a receiving school, a record of sending a transcript to the receiving school, or a written acknowledgement from the receiving school that the student has registered.
Transferred to a School Outside NYS with Documentation (Code 221): This code is used when a student, parent(s), or guardian(s) initiates a transfer to a school XE "school" outside New York State. Documentation should include a request for a transcript from a receiving school, a record of sending a transcript to the receiving school, or a written acknowledgement from the receiving school that the student has registered.
Transferred to Homebound Instruction Provided by the District XE "District" (Code 238): This code is used when a district transfers a student to long-term homebound XE "homebound" instruction and the student is no longer included on the register of a district school XE "school" . See definition of a homebound student in Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
Transferred to Home-schooling by Parent or Guardian (Code 255): This code is used when the student is transferred to instruction being provided by parents or guardians or by instructors employed by parents or guardians. Documentation of transfer to home schooling should include a formal notice of intent to instruct at home. See definition of a home-instructed XE "home-schooled" (home schooled) student in Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
Transferred to a Postsecondary School XE "Postsecondary School" prior to Earning a Diploma (Code 272): This code is used when a student is completing his or her high school XE "school" graduation XE "graduation" requirement while attending a postsecondary institution. Documentation should include a copy of an admission notification as well as a schedule of courses taken. If this student is later granted a diploma XE "diploma" from a high school in the district of residence, the student must be recorded as being reenrolled in the high school for at least one day (beginning and ending dates must be at least one day apart). All required XE "required" demographic, assessment, and program service data (including a grade 12 program service record) for that student must be reported. The BEDSofService code on program service records should be the BEDS code XE "BEDS code" of the school awarding the diploma. The ending dates of enrollment and grade records should be the date the diploma was awarded; the ending reason should be the code that corresponds to the credential awarded.
Transferred to an Alternative High School XE "Alternative High School" Equivalency Preparation Program or High School Equivalency Preparation Program XE "GED" (Code 289): This code is used when a student transfers to an AHSEPP or HSEPP as defined in Commissioners Regulations, Part 100.7(h), whether or not that program is provided in the school XE "school" the student was attending before he or she transferred to a GED program. See the expanded definitions of these programs in Appendix I XE "Appendix I" V XE "Appendix IV" of this manual under High School Equivalency Preparation Programs. Documentation must include a written statement, indicating the date of enrollment and the name and location of the program provider. Students with this code will be counted as noncompleters in the 200506 school year. See cohort definitions in Appendix III of this manual for information on how students who transfer to GED programs are counted in accountability cohorts.
Transferred to Other High School Equivalency (GED XE "GED" ) Preparation Program (Code 306): This code is used when a student transfers to a GED program other than AHSEPP and HSEPP, whether or not that program is provided in the school XE "school" the student was attending before he or she transferred to a GED program. Documentation must include a written statement, indicating the date of enrollment and the name and location of the program provider. Students with this code will be counted as noncompleters in the 200506 school year. See cohort definitions in Appendix III of this manual for information on how students who transfer to GED programs are counted in accountability cohorts.
Transferred Outside the District XE "District" by Court Order XE "Court Order" (Code 323): This code is used when a student is placed outside the district by an authority not employed by the district and not in parental relation to the student. Documentation should include a copy of the order placing the student outside the district.
Dropouts XE "dropout"
A dropout XE "dropout" is any student, regardless of age, who left school XE "school" prior to graduation XE "graduation" for any reason except death or leaving the country and has not been documented to have entered another school or program leading to a high school diploma XE "diploma" or a program leading to a high school equivalency diploma XE "GED" . (See additional information on dropouts in Appendix I XE "Appendix I" V XE "Appendix IV" .)
Report an enrollment ending date and reason code for each student who dropped out during the 200506 school XE "school" year. For students who were enrolled at the end of the 200405 school year but dropped out before the beginning of the 200506 school year, report the student as enrolled after July 1, 2005 but report an ending date after July 1, 2005. The reason codes for ending enrollment are listed in Appendix I XE "Appendix I" .
Example 1: Jimmy finished grade 8 at District XE "District" Middle School and was expected to enroll XE "enroll" at District High School in the fall. Jimmy did not enroll at the high school XE "school" in the fall and the district/school received no documentation that he transferred to another district or GED XE "GED" program, died, or left the country. Jimmy must be counted as a dropout XE "dropout" from District High School in fall 2006.
Example 2: Lisa finished grade 10 at District XE "District" High School in June 2005 but did not return to school XE "school" in the fall. Unless Lisa can be documented to have transferred to another school or GED XE "GED" program, died, or left the country, District High School must submit a 200506 enrollment record with the appropriate reason for leaving.
These students should be reported using the actual start date of enrollment (taken from the student management system) or the STEP default date XE "default" based on first enrollment in grade 9 as the enrollment beginning date. The enrollment ending date may be the last date of attendance, the date the school XE "school" was notified that the student had dropped out or transferred to a GED XE "GED" program, or, in the case of a long-term absence, the date of the 20th consecutive unexcused absence. The ending reason on the enrollment record should be one of the following: left school with no documentation (425), transferred to GED program (289 or 306), dropped out (340 or 408), or long-term absence (391).
Students whose last enrollment record during the 200506 school XE "school" year had an ending date of June 30, 2006 or earlier and a reason code of 136 (Reached Maximum Legal Age), 340 (Left school: First-time Dropout), 391 (Long-Term Absence XE "Long-Term Absence" ), 408 (Permanent Expulsion), or 425 (Left School, No Documentation of Transfer XE "Transfer" ) are counted as dropouts. Enrollment XE "Enrollment" records with beginning dates after June 30, 2006 are ignored when identifying the last enrollment record. Note that the dropout XE "dropout" rate reported by the Department is an annual XE "annual" rate. A student who leaves during the school year without documentation of a transfer to another educational program must be counted as a dropout unless the student resumes school attendance before the end of the school year. The students registration for the next school year does not exempt XE "exempt" him or her from dropout status in the current school year.
Dropouts XE "dropout" in the Cohort XE "Cohort" XE "Dropout Rate" . See cohort definitions in Appendix III of this manual for information on how students are counted in cohorts whose last enrollment record in the school of record has a ending Reason ID code of 136, 340, 357, 391, 408, or 425.
Left School: First-time Dropout (Code 340): This code is used when a student meets the criteria in the dropout XE "dropout" definition and has not been counted as dropping out by this school XE "school" in a previous year. If a student drops out in the 200506 school year but subsequently returns to school in that year, do not end the enrollment record.
Left School: Previously Counted as a Dropout (Code 357): This code is used when a student has been reported as a first-time dropout XE "dropout" , a long-term absence, or left school XE "school" (no documentation of transfer) in a previous school year. Do not use this code when the student drops out for the first time in the 200506 school year.
Long-term Absence (Code 391): This code is used when a student has been absent without excuse for twenty (20) or more consecutive school XE "school" days as of the last expected day of attendance for the school year. If the student is of compulsory attendance age, then he or she should remain on the official school register, even though the Long-term Absence code has been placed on the student record. A school should code a student as Long-term Absence in only one year during the students school career. In subsequent years, the student should be coded as Left School: Previously Counted as a Dropout (Code 357).
Permanent Expulsion (Code 408): This code is used when a student is over the compulsory attendance age and has been permanently expelled. Administrative records must document the expulsion process.
Left School, No Documentation of Transfer XE "Transfer" (Code 425): This code is used when a student is thought to have transferred to another school XE "school" but the required XE "required" transfer documentation has not been received. These students are counted as dropouts on the School/District XE "District" Report Card.
Reached Maximum Legal Age (Code 136): This code is used when a student exits school after reaching the age of 21.
Other Circumstances for Ending Enrollment XE "Enrollment"
Report an enrollment ending date and reason code for each student who left your school XE "school" during the 200506 school year for reasons other than those listed above. The reason codes for ending enrollment are listed in Appendix I XE "Appendix I" .
Left the U.S. (Code 442): This code is used when a student moved out of the United States and its possessions. Documentation must include a statement from a parent or guardian indicating a destination.
Deceased (Code 459): This code is used when a student dies while enrolled. Documentation should include a newspaper obituary or other notification.
Rules for Reporting GED Enrollment Ending Reason Codes
Each student who ends enrollment in a regular education program and enrolls in an approved AHSEP or HSEP program must have a subsequent enrollment record using program service ID code 5654; AHSEPP or HSEPP enrollment. When the students enrollment in the GED program ends, the ending date and appropriate reason code must be reported in STEP. Specific instructions for reporting these students can be found below.
Completers
Earned a High School Equivalency Diploma (Code 738). Report the enrollment ending date and reason code for each student awarded a high school equivalency diploma in June 2006 or earlier. All students awarded credentials between August 2005 and June 2006 must be included in the database and must have an enrollment record. The GED Testing Office in Albany is the only entity approved to issue high school equivalency diplomas in New York State. If diplomas and/or transcripts are obtained from a source other than the GED Testing Office, they are not legal documents. Candidates who possess them cannot use them for any academic or vocational purposes whatsoever.
Transfers XE "Transfer" to Other Schools
Report an enrollment ending date and reason code for each student who transferred out of the AHSEP or HSEP program XE "school" during the 200506 school year or who was in attendance at your school on the last day of the 200506 school year but is not expected to attend your school in the 200607 school year. Report similar information for each student included in the districts 200405 STEP database who was enrolled in your school at the end of the 200405 school year but did not reenroll in the 200506 school year. The reason codes for ending enrollment are listed in Appendix I XE "Appendix I" .
Transferred to Another School in This District XE "District" or an Out-of-District Placement (Code 153): This code is used when a student transfers from an AHSEPP or HSEPP to return to a high school or other placement that provides instruction leading to a high school diploma; either within the district of residence or an out-of district placement. This code may be used for transfers that take place at the end of the school year or at any point during the school year. When it is used for a student who transfers during the school year, the student must have a subsequent enrollment record.
Transferred to Another NYS Public School Outside of This District XE "District" with Documentation (Code 170): This code is used when a student, parent(s), or guardian(s) initiates a transfer from an AHSEPP or HSEPP to a high school or other placement outside the district that provides instruction leading to a high school diploma. Documentation must include a request for a transcript from a receiving school, a record of sending a transcript to the receiving school, or a written acknowledgement from the receiving school that the student has registered.
Transferred to an NYS Nonpublic School with Documentation (Code 204): This code is used when a student, parent(s), or guardian(s) initiates a transfer from an AHSEPP or HSEPP to a nonpublic school that provides instruction leading to a high school diploma. XE "school" Documentation must include a request for a transcript from a receiving school, a record of sending a transcript to the receiving school, or a written acknowledgement from the receiving school that the student has registered.
Transferred to a School Outside NYS with Documentation (Code 221): This code is used when a student, parent(s), or guardian(s) initiates a transfer from an AHSEPP or HSEPP to a school outside New York State that provides instruction leading to a high school diploma. Documentation should include a request for a transcript from a receiving school, a record of sending a transcript to the receiving school, or a written acknowledgement from the receiving school that the student has registered.
Transferred to Homebound Instruction Provided by the District XE "District" (Code 238): This code is used when a district transfers a student from an AHSEPP or HSEPP to long-term homebound XE "homebound" instruction leading to a high school diploma and the student is no longer included on the register of a district school XE "school" . See definition of a homebound student in Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
Transferred to Home-schooling by Parent or Guardian (Code 255): This code is used when the student is transferred to instruction being provided by parents or guardians or by instructors employed by parents or guardians. Documentation of transfer to home schooling should include a formal notice of intent to instruct at home. See definition of a home-instructed XE "home-schooled" (home schooled) student in Appendix I XE "Appendix I" V XE "Appendix IV" of this manual.
Transferred to an Alternative High School XE "Alternative High School" Equivalency Preparation Program or High School Equivalency Preparation Program XE "GED" (Code 289): This code is used when a student transfers to an AHSEPP or HSEPP as defined in Commissioners Regulations, Part 100.7(h), whether or not that program is provided in the school XE "school" the student was attending before he or she transferred to a GED program. See the expanded definitions of these programs in Appendix I XE "Appendix I" V XE "Appendix IV" of this manual under High School Equivalency Preparation Programs. Documentation must include a written statement, indicating the date of enrollment and the name and location of the program provider.
Transferred to Other High School Equivalency (GED XE "GED" ) Preparation Program (Code 306): This code is used when a student transfers to a GED program other than AHSEPP and HSEPP, whether or not that program is provided in the school XE "school" the student was attending before he or she transferred to a GED program. Documentation must include a written statement, indicating the date of enrollment and the name and location of the program provider.
Transferred Outside the District XE "District" by Court Order XE "Court Order" (Code 323): This code is used when a student is placed outside the district by an authority not employed by the district and not in parental relation to the student. Documentation should include a copy of the order placing the student outside the district.
Using Error Checks XE "error"
To confirm the accurate entry of data, error XE "error" checks are built into the STEP system. Error checking is required XE "required" during the import process, prior to previewing the verification reports XE "verification reports" , and prior to exporting the district data file.
STEP initially places imported student records into staging tables (temporary storage tables) in the database. Before STEP moves records to the data tables, the user must run the error XE "error" check program to detect errors in imported records. At import, STEPs error check is looking for the following kinds of errors:
required XE "required" data that are missing;
invalid or out-of-range data (e.g., Regents XE "Regents" examination scores above 100); and
assessment or program service data for a student without the corresponding demographic record.
If an error XE "error" is found in an import file, correct the source data, then recreate and re-import the entire file into STEP. When an import file is free of system-detectable (Level 1) errors, the imported records may be placed in the STEP data tables using the Append button.
STEP also runs a series of error XE "error" checks before the Final Verification Reports are enabled XE "Final Verification Reports" . At this stage, STEPs error checks are looking to confirm the following kinds of information:
each student has at least one enrollment record and one grade record;
no student has enrollment records with overlapping dates or grade records with overlapping dates;
a students set of program service records is logically consistent (e.g., the student is not recorded as having two different disabilities at the same time);
each student has at least one grade record covering the period of enrollment in the district during the 200506 school XE "school" year (If a student transfers between district schools and does not change grade levels, no new grade record is required XE "required" );
each student who is recorded as enrolled in grades 9 through 12 has a date of first entry to grade 9 on the demographic record; and
each examination reported was available in the month and year recorded on the assessment record (e.g., STEP will log an error XE "error" for any Regents XE "Regents" living environment examination recorded as given before the date of first administration, June 2001).
Each student with an ending reason code indicating that they transferred to another school XE "school" in this district or to an out-of-district placement XE "out-of-district placement" with an ending date before must have a subsequent program service enrollment data in another district school or in an out-of-district placement.
STEP runs error XE "error" checks when the file is exported to confirm that all Level 1 error XE "Level 1 error" s have been corrected.
Errors fall into two categories: Level 1 error XE "Level 1 error" s (fatal) and Level 2 error XE "Level 2 error" s (warning). A Level 1 error indicates that one or more records contain missing or out-of-range data or contain data that, in combination, are considered invalid. All Level 1 errors must be corrected in order to continue the process (i.e., append imported data, run final verification reports XE "verification reports" , or export a file). A Level 2 error indicates a combination of data that is unusual but not necessarily incorrect. Although a Level 2 error will not halt further processing, the cause of the error should be found to ensure that the data reported are accurate.
For each error XE "error" detected, the error-check process generates an entry in the error log, which can be viewed by clicking on the Error Log tab. Each student record with an error is identified on the log. The error log can be printed out and sent to the person responsible for correcting the error. To view error messages that include more details about the errors found, click on the Error Log Table button in the Error Log tab.
The complete data set for each student can be viewed using the Students tab. For multiple occurrences of the same error XE "error" message, reviewing a sampling of student records will often help identify the cause of the error.
The Error Message XE "error" Troubleshooting XE "Troubleshooting" Table on the following pages shows error messages that may be found in the error log and offers possible means of fixing these errors. Although only one of the three source data tables is indicated for each error message, in some instances the error results from a combination of data from more than one table. The data table indicated identifies the table most likely to need modification to resolve the error. However, resolution of a particular error may require modification of data in some other table. The student record should be viewed in its entirety to locate the cause of the error.
Error Message XE "error" Troubleshooting XE "Troubleshooting" Table
Error
LevelError Message XE "error" Possible FixData Table1Alternate Assessment XE "Alternate Assessment" record [MeasureCode] XE "Measure Code" exists without an Alternate Assessment XE "Assessment" Program Service XE "Program Service" record.Enter an alternate assessment record for the student.Assessment XE "Assessment" 1Alternate Assessment XE "Alternate Assessment" XE "Assessment" record [MeasureCode] XE "Measure Code" exists without a Disability Program Service XE "Program Service" record.Enter a disability XE "disability" record for the student.Assessment XE "Assessment" 1A Grade Level XE "Grade Level" Record and an Enrollment XE "Enrollment" Record do not exist for this studentEnter a grade level record and enrollment record for the student.Program Service XE "Program Service" 1A Reason for Exit is required XE "required" when there is a Post-Graduate PlanEnter a reason for exit (see Appendix I XE "Appendix I" for a list of Reason IDs) for the student or remove post-graduate plan in demographic table.Program Service XE "Program Service" 1BEDSofResponsibility is not valid.Correct BEDSofResponsibility. (See SED Web site http://portal.nysed.gov/pls/pref/sed.sed_inst_qry_vw$.startup for a list of acceptable BEDS codes XE "BEDS code" .)Demographic XE "Demographic" 1BEDSofService [BEDSOfService] XE "BEDSOfService" is not valid for the Date Range.Correct BEDSofService for the time period of the program service record. (See SED Web site http://portal.nysed.gov/pls/pref/sed.sed_inst_qry_vw$.startup for a list of acceptable BEDS codes XE "BEDS code" .)Program Service XE "Program Service" 1BEDSOfService XE "BEDSOfService" [BEDSOfService] is not valid for [ProgramServiceTitle]Correct BEDSOfService XE "BEDSOfService" for the program service title entered. (See SED Web site http://portal.nysed.gov/pls/pref/sed.sed_inst_qry_vw$.startup for a list of acceptable BEDS codes XE "BEDS code" .)Program Service XE "Program Service" 1Following field may not have a NULL value: [field that is null]Enter a value in the required XE "required" field in the assessment table.Assessment XE "Assessment" 1An Ending Date is required XE "required" when a Reason for Exit is provided (Program Service XE "Program Service" [PSID])Enter an ending date on enrollment program service record or remove reason for exit.Program Service XE "Program Service" 1Beginning Date [BeginningDate] XE "BeginningDate" is after today [Date] for PSID [PSID]Correct beginning date.Program Service XE "Program Service" 1Beginning Date [BeginningDate] XE "BeginningDate" is before the Students Birth Date [BirthDate] XE "BirthDate" for PSID [PSID]Correct beginning date.Program Service XE "Program Service" 1Date of administration for [MeasureCode] XE "Measure Code" is after todayCorrect date of administration of assessment.Assessment XE "Assessment" 1Date of administration for [MeasureCode] XE "Measure Code" was before Student [BirthDate] XE "BirthDate" Correct date of administration of assessment or correct birth date.Assessment XE "Assessment" 1Date of Administration [DateOfAdmin] occurs after end of most recent Enrollment XE "Enrollment" period (ends [EndEnrollDate]).Adjust the enrollment record history to reflect the actual enrollment period for the student. Correct the administration date on the assessment record or delete the assessment record.Assessment XE "Assessment" 1DateOfEntryGrade9 XE "DateOfEntryGrade9" is Less Than [BirthDate] XE "BirthDate" Correct date of entry into grade 9 or correct birth date.Demographic XE "Demographic" 1Disability overlaps with a 504 ProgramRemove either disability XE "disability" program service or 504 program service or correct beginning or ending date.Program Service XE "Program Service" 1Disability overlaps with another reported DisabilityRemove incorrect disability XE "disability" or correct the dates.Program Service XE "Program Service" 1Eligible for Safety Net but no 504 Program Service XE "Program Service" Remove safety net XE "safety net" record or add 504 program service record.Program Service XE "Program Service" 1Ending Date is Less than Beginning Date for Program Service XE "Program Service" [PSID]Correct beginning or ending date on program service record.Program Service XE "Program Service" 1Exempt from Cohort XE "Cohort" without LEP XE "LEP/ELL" Program Service XE "Program Service" Remove LEP XE "LEP/ELL" exempt XE "exempt" program service record or add LEP program service.Program Service XE "Program Service" 1Exit Reason 119 Reached Highest Grade XE "Grade Level" is only permitted for students in schools XE "school" that do not grant completion credentialsCorrect exit reason code.Program Service XE "Program Service" 1Exit Reason Credential XE "Credential" for Student With Disabilities recorded for student without disability XE "disability" at time of exitAdd disability XE "disability" record or correct dates on disability record or change exit reason code.Program Service XE "Program Service" 1Exit Reason Previously Counted as a Dropout (357) cannot be used in the same school XE "school" year that the student is identified as a dropout. XE "dropout" Previously Counted as a Dropout (357) is to be used only for a student who dropped out in a prior year. Use the appropriate dropout XE "dropout" code for the student, even if the student has dropped out more than once during the reporting period. See Appendix IV XE "Appendix IV" XE "Appendix I" for more information on reporting dropouts.Program Service XE "Program Service" 1First date of administration for [MeasureCode] XE "Measure Code" was [MinOfFirstAdminDate]Correct date of administration or measure code. (See page 34 for first dates of administration and Appendix I XE "Appendix I" for acceptable measure codes.)Assessment XE "Assessment" 1Highest score allowed for [MeasureCode] XE "Measure Code" is [MaxOfAssessStdHi]Correct score of assessment. (See table on page 35 for acceptable score ranges.) Assessment XE "Assessment" 1Highest score allowed for [MeasureCode] XE "Measure Code" is [MaxVal]Correct score of assessment. (See table on page 35 for acceptable score ranges.)Assessment XE "Assessment" 1Invalid BirthDate XE "BirthDate" Correct birth date.Demographic XE "Demographic" 1Invalid DateOfEntryGrade9 XE "DateOfEntryGrade9" Correct date of entry into grade 9.Demographic XE "Demographic" 1Invalid Gender DesignationCorrect gender XE "gender" (M or F).Demographic XE "Demographic" 1Invalid PostGraduatePlanID XE "post graduate plan" Correct postgraduate plan ID. (See Appendix I XE "Appendix I" for acceptable IDs.)Demographic XE "Demographic" 1Invalid Program Service XE "Program Service" CodeCorrect program service code. (See Appendix I XE "Appendix I" for acceptable program service codes.)Program Service XE "Program Service" 1Invalid Race/Ethnicity DesignationCorrect race/ethnicity. (See Appendix I XE "Appendix I" for acceptable race/ethnicity designations.)Demographic XE "Demographic" 1Invalid Reason CodeCorrect reason code. (See Appendix I XE "Appendix I" for acceptable reason codes.)Program Service XE "Program Service" 1Last date of administration for [MeasureCode] XE "Measure Code" was [MaxOfLastAdminDate]Correct date of administration of assessment or correct measure code. (See page 34 for first and last dates of administration.)Assessment XE "Assessment" 1Level of Integration XE "Level of Integration" with no DisabilityAdd disability XE "disability" code or remove level of integration.Program Service XE "Program Service" 1Lowest score allowed for [MeasureCode] XE "Measure Code" is [MinOfAssessStdLo]Correct score of assessment. (See table on page 35 for acceptable score ranges.)Assessment XE "Assessment" 1Lowest score allowed for [MeasureCode] XE "Measure Code" is [MinVal]Correct score of assessment. (See table on page 35 for acceptable score ranges.)Assessment XE "Assessment" 1MeasureCode XE "Measure Code" is missingEnter correct measure code. (See Appendix I XE "Appendix I" for acceptable measure codes.)Assessment XE "Assessment" 1Program Service XE "Program Service" [ProgramServiceID] XE "Program Service ID Codes" is missing a Beginning Date.Enter correct beginning date. (See Data Field Definitions for the Program Service XE "Program Service" Period Data Table for acceptable default XE "default" beginning dates.)Program Service XE "Program Service" 1Missing BirthDate XE "BirthDate" Enter correct birth date.Demographic XE "Demographic" 1Missing DateOfEntryGrade9 XE "DateOfEntryGrade9" for Student in Grade XE "Grade Level" 9, 10, 11, or 12Enter correct date of entry into grade 9 or revise the grade-level record.Demographic XE "Demographic" 1Invalid Ending Date [EndingDate] XE "EndingDate" Correct ending date. (See Data Field Definitions for the Program Service XE "Program Service" Period Data Table for acceptable ending dates.)Program Service XE "Program Service" 1Missing Gender DesignationEnter correct gender XE "gender" designation.Demographic XE "Demographic" 1Missing or Invalid Race/Ethnicity DesignationEnter correct race/ethnicity. (See Appendix I XE "Appendix I" for acceptable race/ethnicity designations.)Demographic XE "Demographic" 1Not a valid LanguageCode XE "LanguageCode" Correct language code. (See Appendix I XE "Appendix I" for acceptable language codes.)Assessment XE "Assessment" 1Overlapping Enrollment XE "Enrollment" RecordsCorrect beginning/ending date or remove duplicate record.Program Service XE "Program Service" 1Overlapping Grade XE "Grade Level" Records.Correct beginning/ending date or remove duplicate record.Program Service XE "Program Service" 1Score XE "Score" [Score] is not a valid value for [MeasureCode] XE "Measure Code" Correct score. (See table on page 35 for acceptable score ranges.)Assessment XE "Assessment" 1Student Assessment XE "Assessment" Does Not Have a Score XE "Score" ValueCorrect score. (See table on page 35 for acceptable score ranges.)Assessment XE "Assessment" 1Student Does Not Exist for District XE "District" Add required XE "required" demographic records for student.Program Service XE "Program Service" 1Student Does Not Exist for District XE "District" Add required XE "required" demographic records for student.Assessment XE "Assessment" 1Student with active PSID 33 (Ungraded Secondary Program) must also have active Disability statusAdd disability XE "disability" program service record or change grade record.Program Service XE "Program Service" 1Student with PSID 5533 (NCLB XE "No Child Left Behind Act" Supplemental Services) must have an active Title I record.If student receives PSID 5533 services, add a Title I record for the same timeframe.Program Service XE "Program Service" 1Student must have at least one Enrollment XE "Enrollment" ProgramServicePeriod (ProgramServiceCategory = 4)Enter an enrollment record for the student. Enrollment XE "Enrollment" records must have a BEDSOfService XE "BEDSOfService" for the school XE "school" where the student is (or was) enrolled.Program Service XE "Program Service" 1StudentID XE "StudentID" must be numericCorrect student ID.Demographic XE "Demographic" 1This default XE "default" BeginningDate XE "BeginningDate" may exclude this student from accountability XE "accountability" cohortMake sure the enrollment record(s) reflect the students enrollment history.Program Service XE "Program Service" 1This Enrollment XE "Enrollment" record spans [date] and there is no Grade Level XE "Grade Level" record spanning [date]Correct end date on grade and/or enrollment record or add missing grade record.Program Service XE "Program Service" 1This [ProgramServiceCategory] Program Service XE "Program Service" Period should not have the [ReasonCategory] Reason Code it hasRemove reason ID code from records that are not enrollment, LEP, XE "LEP/ELL" or CTE XE "Career & Technical Education" records.Program Service XE "Program Service" 1Program Service XE "Program Service" [ProgramServiceID] XE "Program Service ID Codes" requires a reason code when the service is endedEnter end reason code or remove ending date.Program Service XE "Program Service" 1This Reason for Exit [ReasonID] XE "Reason Codes" requires a Post-Graduate PlanEnter a postgraduate plan.Demographic XE "Demographic" 1This service [ProgramServiceID] XE "Program Service ID Codes" may not continue across end of State School YearEnter end date for this annual XE "annual" program service record or allow software to do so.Program Service XE "Program Service" 1This service [ProgramServiceID] XE "Program Service ID Codes" may not continue after enrollment of this student at this school XE "school" endsEnter end date for program service records or allow software to do so.Program Service XE "Program Service" 1This service [ProgramServiceID] XE "Program Service ID Codes" may not start after enrollment of this student at this school XE "school" endsCorrect dates on program service records.Program Service XE "Program Service" 1BEDSofService [BEDSOfService] XE "BEDSOfService" does not exist in SED list (PSID)Correct BEDS code. XE "BEDS code" (See SED Web site http://portal.nysed.gov/pls/pref/sed.sed_inst_qry_vw$.startup for a list of acceptable BEDS codes.)Program Service XE "Program Service" 2Program Service XE "Program Service" [PSID] BEDSCode [BEDSOfService] XE "BEDSOfService" is out of District XE "District" Correct BEDS code XE "BEDS code" or confirm that student is enrolled in out-of-district placement. XE "out-of-district placement" (See the SED Web site http://portal.nysed.gov/pls/pref/sed.sed_inst_qry_vw$.startup for a list of acceptable BEDS codes.)Program Service XE "Program Service" 2DateOfEntryGrade9 XE "DateOfEntryGrade9" appears for student not in Grade XE "Grade Level" 9, 10, 11, or 12Remove date of entry in grade 9 or correct grade record to be grade 9, 10, 11, or 12.Demographic XE "Demographic" 2DateOfEntryGrade9 XE "DateOfEntryGrade9" is after the End of the school XE "school" year.Correct date of entry in grade 9.Demographic XE "Demographic" 2DateOfEntryGrade9 XE "DateOfEntryGrade9" should not be a future date.This field should be null for students who have not yet entered grade 9.Demographic XE "Demographic" 2Missing DateOfEntryGrade9 XE "DateOfEntryGrade9" Enter DateOfEntryGrade9. XE "DateOfEntryGrade9" Demographic XE "Demographic" 2No Match on Date for Exam [MeasureCode] XE "Measure Code" Correct date of assessment. (See the OSA Web site HYPERLINK http://www.emsc.nysed.gov/ciai/testing/elintgen/html www.emsc.nysed.gov/osa/assess/html for administration dates of State assessments.)Assessment XE "Assessment" 2Measure Code XE "Measure Code" [MeasureCode] is not a valid code for ReportingCorrect measure code. (See list of acceptable measure codes in Appendix I. XE "Appendix I" )Assessment XE "Assessment" Reviewing Student Reports Using the Reports Tab
STEP generates student record reports that allow districts/school XE "school" s to preview the data for individual students that will be aggregated and then reported on the New York State School Report Card. Districts/schools may generate the following reports to verify data accuracy by using the Reports tab:
Student Detail report;
Program Service XE "Program Service" s report;
Assessment XE "Assessment" Measures report;
Selected Fields report;
Enrollment XE "Enrollment" by Grade XE "Grade Level" report; and
Other Reports.
To ensure report accuracy, an edit check should be performed and all Level 1 error XE "Level 1 error" s on student records should be corrected before reports are generated. All reports, except Final Verification Reports XE "Final Verification Reports" (described on the next page) and Students Not Meeting Graduation Requirement XE "Graduation Requirement" s, can be generated without correcting Level 2 error XE "Level 2 error" s. Preliminary versions of the latter reports can be run without correcting errors XE "error" , if desired. If you choose to leave and then return to the Reports tab, you must re-run the edit check sequence before additional reports may be generated. Therefore, you may wish to generate a complete set of reports before making any corrections.
Under the Student Detail tab, all information related to a particular student, with the exception of poverty status, may be viewed.
Under the Program Service XE "Program Service" s tab, STEP can generate lists of students identified as having a particular program service (e.g., students who are in a particular grade, disabled, eligible for the New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" , limited English proficient XE "LEP/ELL" , or receiving Title I XE "Title I" services).
Under the Assessment XE "Assessment" Measures tab, STEP can generate lists of students who took a particular administration of an examination (e.g., all students who took the Regents XE "Regents" comprehensive examination in English in June 2006) and their scores. STEP can also generate reports showing students taking approved alternatives to Regents examinations or Regents competency tests.
Under the Selected Fields tab, STEP can produce custom comma-delimited (csv) files with selected data. A custom file might include a list of students, each students disability XE "disability" status, and each students Regents XE "Regents" English examination score.
Under the Cohort XE "Cohort" Reports XE "Cohort Report" tab, a list of students in a particular accountability XE "accountability" cohort can be produced. This tab can also produce a list of students not meeting a testing requirement in a particular subject area.
Under the Annual tab, a list of students enrolled on a particular date can be generated. (See the STEP Guide to Operations for more information.)
Final Verification Reports XE "Final Verification Reports"
The Final Verification Reports XE "Final Verification Reports" show the data that the State will use to determine the accountability XE "accountability" status of the district and each school XE "school" within the district. These reports also show the student counts and results that will appear in the NYS District XE "District" and School Report Cards and other state reports. These reports allow school administrators to review these results and make corrections, as necessary.
When you are confident that the data in your files are complete and accurate, you should generate the Final Verification Reports XE "Final Verification Reports" for your school XE "school" using the Final Verification Reports tab under the Reports tab. These reports should be reviewed by a panel of staff knowledgeable about the data reported. This panel might include school principals, leaders of the curricular areas for which assessment data are reported, the chairperson of the Committee on Special Education XE "Committee on Special Education" , the head of bilingual/ESL education, and the Title I XE "Title I" coordinator. Finally, the superintendent should review the reports, ask for explanations or corrections, and certify the data when he or she is satisfied that they are accurate. The report data certified as accurate will appear on the New York State School Report Cards for the district and component schools.
STEP will generate preliminary versions of Final Verification Reports XE "Final Verification Reports" before all Level 1 (fatal) edits have been corrected. The reports are available as an option from the Final Verification Reports tab. These reports will be identified as preliminary to indicate that they were generated before all Level 1 error XE "Level 1 error" s were corrected and, if the report error XE "error" -check has been run, will indicate the number of Level 1 errors remaining. Reports showing the student-level detail behind each report can also be generated for these preliminary reports.
Final Verification Reports XE "Final Verification Reports" are organized into four general groupings: Group A reports, which show accountability XE "accountability" cohort performance (see cohort definitions in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" ) and participation rate of students in grade 12; Group B reports, which show annual XE "annual" performance on secondary-level State assessments; and Group C reports, which show annual graduate and dropout XE "dropout" data. Group D reports show enrollment outcomes and performance of the 2001 and 2002 whole cohorts.
Group A includes the following reports:
A-1 Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s;
A-2 Verification of Accountability Cohort XE "Cohort" Performance Indices;
A-3 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance;
A-4 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Outcomes;
A-5 Verification of Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination" ;
A-6 Verification of Percentage of Seniors Tested; and
A-7 Verification of Students in Approved High School Equivalency Preparation Program XE "GED" s.
Group B includes the following reports:
B-1 Verification of Regents XE "Regents" Examination XE "Regents Examination" Data;
B-2 Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data;
B-3 Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" Results;
B-4 Verification of New York State English as a Second Language Achievement Test Results [This report is no longer available in STEP.]; and
B-5 Verification of Career Technical Education TECH PREP Report.
Group C includes the following reports:
C-1 Verification of High School Completers XE "Completers" ;
C-2 Verification of School Leavers XE "Leavers" and Dropouts XE "dropout" ; and
C-3 Verification of Postgraduate Plans of High School Graduates XE "Graduates"
C-4 Verification of Dropout Rate XE "Dropout Rate" .
Group D includes the following reports:
D-1 Verification of Total Cohort Enrollment Outcomes; and
D-2 Verification of Total Cohort Performance on Regents Examinations.
If your district has developed separate STEP databases in different school XE "school" s, these databases must be merged into a single district file before the verification reports XE "verification reports" are run. A list of the Final Verification Reports XE "Final Verification Reports" that the State requires the district to run is shown in the table on the following pages.
School Accountability and Group A Verification Reports
Verification reports A-1 through A-5 and A-7 present data on the accountability XE "accountability" and graduation XE "graduation" rate cohorts. Data from Verification Reports A-2, A-3, and A-6 can be used to determine whether each school XE "school" /district made adequate yearly progress (AYP XE "Adequate Yearly Progress" ) in English, mathematics XE "mathematics" and graduation rate. Verification report A-2 shows the performance index XE "performance index" in English or mathematics for each group with 30 or more cohort members. Verification report A-3 shows the graduation rate for each group with 30 or more graduation-cohort members. Verification Report A-6 shows the participation rate for each group with 40 or more grade 12 students. Verification Reports A-1 and A-5 present additional information on the performance of cohort members.
Verification Report A-7 is only available for the 2002 cohort. The purpose of this report is to allow school XE "school" s and districts to determine whether students who transfer to approved high school equivalency programs are removed from the cohort or remain in the cohort according to the accountability XE "accountability" rules for transfers to approved high school equivalency programs that take effect with the 2002 cohort. More information about the change in the cohort membership can be found at www.emsc.nysed.gov/irts/.
School accountability XE "accountability" for 2005-06 is based on the 2002 accountability cohort, the 2001 graduation XE "graduation" rate cohort, and participation of 2005-06 seniors in the English and mathematics XE "mathematics" assessment programs. It is critical that you confirm that each cohort includes all appropriate students and excludes inappropriate students and that all applicable scores for each member are reported. The accuracy of these data can be verified by reviewing the student detail reports available from the STEP software. Accountability cohort members and the examination score counted for each member are listed on the A-1 student-detail report. The A-4 student detail report shows the outcome that was counted for each graduation-rate cohort member. The A-6 student detail report lists the seniors counted on Verification Report A-6 and the examination counted for each. Seniors are students whose STEP record reports them as enrolled in grade 12 on June 30, 2006 or as enrolled in grade 12 during the 2005-06 school XE "school" year and graduated on or before June 30, 2006.
Determining Whether A School Made Adequate Yearly Progress XE "Adequate Yearly Progress" (AYP) in 200506
For a school XE "school" or district to make AYP XE "Adequate Yearly Progress" in English or mathematics XE "mathematics" , every accountability XE "accountability" group must make AYP. For an accountability group with 40 or more seniors to make AYP, 95 percent of those seniors must have taken an examination that meets their graduation XE "graduation" requirement in that subject (see Verification Report A-6). In addition, each group of 30 or more cohort members must achieve a Performance Index that equals or exceeds its Effective AMO XE "Annual Measurable Objectives" or make safe harbor XE "safe harbor" (see Verification Report A-2). To make safe harbor, the Performance Index must equal or exceed the groups safe harbor target and the group must meet the graduation-rate qualification for safe harbor (see Verification Report A-6).
Safe Harbor Targets: The 200506 target is provided for groups whose PI XE "performance index" was below the Effective AMO XE "Annual Measurable Objectives" in 200304 in the school XE "school" /districts September 2005 Accountability Status Report, which is available on the school report card website:
http://emsc32.nysed.gov/irts/reportcard/home.shtml
Effective Annual Measurable Objectives XE "Annual Measurable Objectives" for 200506 will be posted on the website: http://www.emsc.nysed.gov/irts/
Group B Verification Reports
The Group B reports show performance for districts/school XE "school" s on State assessments administered during the 2005-06 school year (August 2005-June 2006). The results of all students who took an assessment while enrolled in the district are included in the school/district summary. Summaries are provided for all students, for general-education students, and for students with disabilities XE "students with disabilities" . These summaries of assessment results will appear on the Comprehensive Information Report of the New York State School Report Card for the district and for each school.
To confirm that every secondary-level State assessment taken by a student who is the responsibility of the district has been correctly entered into STEP, have appropriate staff review the student-level detail report underlying each Group B report.
Group C Verification Reports
The Group C reports show counts of students who left districts/school XE "school" s for any reason between July 1, 2005 and June 30, 2006. To confirm that correct information has been entered for each student who earned a credential, transferred between schools or out of the district, dropped out, or left the district or school for another reason has been correctly entered into STEP, have appropriate staff review the student-level detail report underlying each Group C report.
The district/school XE "school" summaries shown on these reports will appear on the Comprehensive Information Reports:
the number of graduates and the percentage earning Regents XE "Regents" diplomas as defined for students who entered grade 9 in 2001-02 or later;
the number of students with disabilities XE "students with disabilities" earning local diplomas, Regents XE "Regents" diplomas, and the number earning IEP XE "IEP" diplomas;
the number and percentage of students who dropped out;
the number and percentage of students who transferred to GED XE "GED" programs, broken down according to whether the student entered a State-approved GED program (run by a district, BOCES XE "BOCES" or the Office of Children and Families) or a community-based program; and
the postsecondary plans of all graduates, general-education graduates, and graduates with disabilities.
Group D Verification Reports
The Group D reports show the enrollment outcomes and performance on Regents examinations of students in the whole cohort. The group D reports include students who may have been excluded from the school and/or district cohort for English and mathematics and graduation rate accountability. These results are intended to be useful in gaining a better understanding of high school completion and performance of the entire cohort.
Group D reports are aggregated by selecting all records for students with a cohort year of 2000, 2001 or 2002. Records are eliminated only for students whose last enrollment record had an end reason code indicating the student had transferred to another school in NYS, outside NYS, to homebound instruction, left the US, were removed by court order or who had died.
Of the remaining records, the end reason from each student's last enrollment record is grouped into 5 categories: graduated, earned IEP diploma, was still enrolled, dropped out, or transferred to GED. We also identified whether each student's last enrollment record was at least 5 months in duration. When reporting these data at the district and school level SED reports only records for students who were enrolled 5 months or more. At the statewide level, SED includes students who were enrolled for less than 5 months.
The resulting cohort count will differ from the accountability cohort count primarily in inclusion of students who had dropped out of school or transferred to GED prior to the critical BEDS day for their accountability cohort as well as the inclusion of students who transferred into the school after the critical BEDS day for their accountability cohort.
The district and school summaries shown on these reports will appear in the 2007 School Report Cards and will be included in data presented to the Board of Regents and data releases to the media.
Required Final Verification Reports Table XE "Final Verification Reports"
Report Specifications for VerificationStudents or
Assessments XE "Assessments" IncludedDistricts and/or Schools
That Must ReportA-1 Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirements XE "Graduation Requirement" 2002 accountability XE "accountability" cohort/English and mathematics XE "mathematics" examinations used to meet graduation XE "graduation" requirementsEach district/school XE "school" with enrollments in grades 1012A-2 Verification of Accountability Cohort XE "Cohort" Performance Indices2002 accountability XE "accountability" cohort/English and mathematics XE "mathematics" performance indices XE "performance index" Each district/school XE "school" with enrollments in grades 1012A-3 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance2001 graduation- XE "graduation" rate cohort/percentage earning local diplomas through August 31, 2005Each district/school XE "school" with enrollments in grades 1012A-4 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Outcomes2001 graduation- XE "graduation" rate cohort/all outcomes through August 31, 2005/2002 graduation-rate cohortEach district/school XE "school" with enrollments in grades 1012A-5 Verification of Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination" 2002 and 2003 accountability XE "accountability" cohorts/Regents XE "Regents" examination resultsEach district/school XE "school" with enrollments in grades 1012A-6 Verification of Percentage of Seniors TestedStudents in grade 12 on June 30, 2006 or who graduated during the 2005-06 school XE "school" yearEach district/school XE "school" with enrollments in grades 1012A-7 Verification of Students in Approved High School Equivalency Preparation Programs XE "GED" 2002 accountability XE "accountability" cohort members outcomes in approved high school XE "school" equivalency preparation programsEach district/school XE "school" with enrollments in grades 1012B-1 Verification of Regents XE "Regents" Examination XE "Regents Examination" DataRegents XE "Regents" examination results for August 2005 through June 2006The district and each school XE "school" that administered Regents XE "Regents" examinations between August 2005 and June 2006B-2 Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" DataRegents XE "Regents" competency test and second language proficiency test results for August 2005 through June 2006Each district/school XE "school" that administered any of the tests included on this reportB-3 Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" ResultsResults of the 200506 NYSAA XE "New York State Alternate Assessment" administered to secondary-level studentsEach district/school XE "school" that administered the NYSAA XE "New York State Alternate Assessment" to secondary-level students B-4 Verification of New York State English as a Second Language Achievement Test Results [This report is no longer available in STEP.]N/AN/AB-5 Verification of Career Technical Education TECH PREP ReportCounts of students reported enrolled during the 200506 school year in SED-approved Career and Technical Education programsEach district/school with enrolled students in SED-approved Career and Technical Education programsC-1 Verification of High School Completers XE "Completers" Credentials awarded in August 2005, January 2006, or June 2006Each school XE "school" with enrollment in grade 12 C-2 Verification of High School Leavers XE "Leavers" and Dropouts XE "dropout" Discharges from the school XE "school" because of transfers to other schools or GED XE "GED" programs or dropping out in 200506Each district and component school XE "school" with enrollments in grade 912 or students who dropped out in 200506C-3 Verification of Postgraduate Plans of High School Graduates XE "Graduates" Postsecondary plans of high school XE "school" graduates earning diplomas between August 2005 and June 2006.Each school XE "school" that awarded credentials between August 2005 and June 2006C-4 Verification of Dropout Rate XE "Dropout Rate" The number and percent of BEDS day enrollment of students who dropped out, for the first time, between July 1, 2005 and June 30, 2006. See definition of Dropout in Appendix IV XE "Appendix IV" XE "Appendix I" : Glossary.Each district/school XE "school" with enrollments in grades 7-12 or secondary ungraded enrollment in which one or more students dropped out between July 1, 2005 and June 30, 2006.D-1 Verification of Total Cohort Enrollment Outcomes
Shows the outcome status (graduated, earned IEP diploma, still enrolled, transferred to GED or dropped out) as of June 30, 2006 for students who first entered grade 9 in 200001 , 200102 and 200203Each district and school XE "school" with enrollments in grade 912 between September 2000 and June 30, 2006D-2 Verification of Total Cohort Performance on Regents Examinations
Shows the performance of students in the 2000, 2001 and 2002 total cohorts by outcome status, on the Regents examination requirements in English, mathematics, science, global history and geography and US history and government.
Each district and school XE "school" with enrollments in grade 912 between September 2000 and June 30, 2006Understanding Final Verification Reports XE "Final Verification Reports" : Group A
Narrative Description: Group A Final Verification Reports XE "Final Verification Reports" show the performance of cohorts as specified below. (See Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" for cohort definitions.) Group A reports include:
Report A-1: Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s, which shows the percentage of 2002 school XE "school" /district cohort members who achieved assessment scores that satisfied their individual graduation XE "graduation" requirements;
Report A-2: Verification of Accountability Cohort XE "Cohort" Performance Indices, which shows the English and mathematics XE "mathematics" accountability XE "accountability" performance indices XE "performance index" by required XE "required" accountability group for the districts or school XE "school" s 2002 cohort;
Report A-3: Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance, which shows the percentage of students earning local diplomas through August 31, 2005 for each required XE "required" accountability XE "accountability" group in the 2001 graduation XE "graduation" -rate cohort for the school XE "school" /district;
Report A-4: Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Outcomes, which shows the status on August 31, 2005 of all cohort members in each accountability XE "accountability" group in the 2001 graduation XE "graduation" -rate cohort.; and
Report A-5: Verification of Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination" , which shows the highest score achieved by 2002 and 2003 school XE "school" /district cohort members who took Regents examinations or passed an approved alternative for Regents credit through June 30, 2006.
Report A-6: Verification of Percentage of Seniors Tested, which shows the English or mathematics XE "mathematics" participation rate for all enrolled grade 12 students or students who graduated during the 2005-06 school XE "school" year in each accountability XE "accountability" group.
Report A-7: Verification of Students in Approved High School Equivalency Preparation Program XE "GED" s, which shows the outcome of accountability XE "accountability" cohort members in approved high school XE "school" equivalency preparation programs.
Group A Information Available in this Manual
InformationLocationCohort definitions XE "Cohort" Appendix II XE "Appendix II" XE "Appendix I" I XE "Appendix III" School of record definitionAppendix IV XE "Appendix IV" XE "Appendix I" Dropout definitionAppendix IV XE "Appendix IV" XE "Appendix I" Assessments XE "Assessments" that may be used to meet graduation XE "graduation" requirementsAppendix II XE "Appendix II" XE "Appendix I" Instructions for determining assessment scores used to meet the graduation XE "graduation" requirements and order of precedence XE "order of precedence" rules for selecting these assessmentsPage 36Safety net eligibility informationAppendix IV XE "Appendix IV" XE "Appendix I"
Report Specifications
Column Heading Common to Most Group A Reports
Count of Cohort XE "Cohort" Members
The 2002 accountability XE "accountability" cohort includes all students with:
a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 11 (regular school XE "school" year enrollment) and a BeginningDate XE "BeginningDate" of October 6, 2005 or earlier; and
either a
DateOfEntryGrade9 XE "DateOfEntryGrade9" between July 1, 2002 and June 30, 2003; or
program service period record with a ProgramServiceID XE "Program Service ID Codes" of 33 (ungraded secondary) and a 17th birthday between July 1, 2002 and June 30, 2003.
Students will remain in the cohort of the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006, the student:
has not earned a high school equivalency diploma; and
is not enrolled in an approved GED program; and
has not transferred to a high school that provides instruction leading to a high school diploma.
The 2002 accountability XE "accountability" cohort excludes all students with:
an enrollment program service period record with an EndingDate XE "EndingDate" on or before 06/30/2006 and a ReasonID XE "Reason Codes" = 153, 170, 204, 221, 238, 255, 272, 289, 306, 323, 442, or 459.
Students will be removed from the cohort for the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006, the student:
has earned a high school equivalency diploma; or
is enrolled in an approved GED program.
The 2003 accountability XE "accountability" cohort includes all students with:
a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 11 (regular school XE "school" year enrollment) and a BeginningDate XE "BeginningDate" of October 7, 2006 or earlier; and
either a
DateOfEntryGrade9 XE "DateOfEntryGrade9" between July 1, 2003 and June 30, 2004; or
program service period record with a ProgramServiceID XE "Program Service ID Codes" of 33 (ungraded secondary) and a 17th birthday between July 1, 2003 and June 30, 2004.
Students will remain in the cohort of the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006, the student:
has not earned a high school equivalency diploma; and
is not enrolled in an approved GED program; and
has not transferred to a high school that provides instruction leading to a high school diploma.
The 2003 accountability XE "accountability" cohort excludes all students with:
an enrollment program service period record with an EndingDate XE "EndingDate" on or before 06/30/2006 and a ReasonID XE "Reason Codes" = 153, 170, 204, 221, 238, 255, 272, 289, 306, 323, 442, or 459.
Students will be removed from the cohort for the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006, the student:
has earned a high school equivalency diploma; or
is enrolled in an approved GED program.
Graduation-rate cohort
For the 2005-06 school year, includes all students in the 2001 accountability XE "accountability" cohort plus all students excluded from the cohort solely because they transferred to a GED XE "GED" program (Reason ID = 289 or 306).
For the 2006-07 school year, includes all students in the 2002 accountability XE "accountability" cohort plus all students excluded from the cohort solely because they transferred to a GED XE "GED" program (Reason ID = 289 or 306).
Row Headings Common to Group A Reports
The following list includes all student groups that will be reported on the School Report Card. The accountability XE "accountability" groups are marked with an asterisk (*). Schools are accountable for each of these accountability groups making adequate yearly progress under NCLB XE "No Child Left Behind Act" .
*All Students All students who meet the cohort definition are included in the count of cohort members.
General Education Students Cohort XE "Cohort" members who do not have a program service period record that identifies the student as disabled or eligible for the safety net XE "safety net" . All students are classified as general education unless otherwise specified.
General Education (eligible for the Safety Net) Cohort XE "Cohort" members who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 264 (504 Plan) and 550 for English, 572 for mathematics XE "mathematics" , 583 for global history & geography, 594 for U.S. history & government, or 605 for science; or who have a disability XE "disability" program service period record (ProgramServiceID of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495) with an EndingDate XE "EndingDate" before the ending date of the most recent enrollment record and no subsequent disability record (declassified students).
*Students with Disabilities Cohort XE "Cohort" members who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495 and no EndingDate XE "EndingDate" or an EndingDate on the last day of enrollment.
*American Indian/Alaskan Native Cohort XE "Cohort" members who have a student demographic record race/ethnicity field = I.
*Asian or Pacific Islander Cohort XE "Cohort" members who have a student demographic record race/ethnicity field = A.
*Black (not Hispanic) Cohort XE "Cohort" members who have a student demographic record race/ethnicity field = B.
*Hispanic Cohort XE "Cohort" members who have a student demographic record race/ethnicity field = H.
*White Cohort XE "Cohort" members who have a student demographic record race/ethnicity field = W.
Female Cohort XE "Cohort" members who have a student demographic record gender XE "gender" field = F.
Male Cohort XE "Cohort" members who have a student demographic record gender XE "gender" field = M.
English Proficient Cohort XE "Cohort" members who do not have a program service period record that identifies the student as "Not English Proficient."
*Limited English Proficient Cohort XE "Cohort" members who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 231 as of June 30, 2006 or the last day of enrollment.
*Economically Disadvantaged XE "Economically Disadvantaged" Cohort XE "Cohort" members who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 198 at any time during the reporting year.
Not Economically Disadvantaged XE "Economically Disadvantaged" Cohort XE "Cohort" members who do not have a program service period record that identifies the student as "Economically Disadvantaged."
Migrant XE "Migrant" Cohort XE "Cohort" members who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 330 at any time during the reporting year.
Not Migrant XE "Migrant" Cohort XE "Cohort" members who do not have a program service period record that identifies the student as Migrant.
Troubleshooting XE "Troubleshooting" in Group A Reports
A detail report that lists students and the highest score counted for each can be generated for each row of Report A-1, A-4, A-5, and A-6. See Troubleshooting XE "Troubleshooting" in Report A-1 for an example.
Incorrect Cohort XE "Cohort" Inclusion or Exclusion. The following circumstances may cause a student to be incorrectly included in the cohort:
An incorrect beginning enrollment date. If STEP generated a default XE "default" beginning date for the students enrollment record, the default date will be before the critical BEDS day for the students cohort. If the student enrolled in the school XE "school" after BEDS day, you must correct the beginning date to exclude the student from the cohort.
An incorrect ending enrollment date or reason. A student who transferred out of your school XE "school" during the critical cohort enrollment period may have an incorrect ending date and/or reason for leaving on the enrollment record. You must correct the ending date and reason for leaving on the enrollment record.
An incorrect date of birth for ungraded students. For ungraded students, cohort inclusion or exclusion is determined by date of birth
The following circumstances may cause a student to be incorrectly excluded from the cohort:
An incorrect beginning enrollment date. If the beginning date was imported from your school XE "school" data system or key entered, you should review the beginning date to ensure that it is earlier than the critical BEDS day for that cohort.
An incorrect ending enrollment date or reason for leaving. A student may be incorrectly shown as having transferred out of your school XE "school" during the critical cohort enrollment period. You must correct the ending date and reason for leaving on the enrollment record.
Number of students meeting graduation XE "graduation" requirement is inaccurate. To see a sample list of cohort members and the score used to meet the graduation requirement, see Detail Report A-1 under Troubleshooting XE "Troubleshooting" Report A-1. From the Other Reports tab, a list of cohort members who have not met the assessment requirements for graduation (English, mathematics XE "mathematics" , global history, U.S. history, and science) can be generated. Cohort XE "Cohort" members eligible for the safety net XE "safety net" are listed as meeting the requirement only if they have passed the required XE "required" Regents XE "Regents" competency test(s), scored 55100 on the Regents examination, scored in the 5564 or 65100 range on a component retest, or met the requirement using an approved alternative. Reports generated using this tab allow districts to check whether the records of students listed as not meeting the graduation requirement contain complete and accurate assessment data.
Discrepancies in RCT XE "Regents Competency Tests" Counts. If a Regents XE "Regents" competency test (RCT) score was reported for a student not eligible to take the RCT, that score will not appear on the Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s report. Only RCT scores reported for eligible students will be counted on this report.
A-1 Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : 2002(School/District XE "District" ) Accountability Cohort
Subject: English (or Mathematics)
Student GroupCount of Cohort XE "Cohort" MembersRegents XE "Regents" Examinations XE "Regents Examination" (
Approved
Alternative
(Regents) XE "Regents" Component Retests XE "Component Retests" Competency
Tests(
Approved
Alternative
for Competency
CreditDid Not Take a Test to Meet Grad. Require-ment *% Achieving Graduation Require-ment XE "Graduation Requirement" (
054(
5564(
6584(
85100(
054(
5564(
65+(
Failed(
PassedAll Students General Education General Education (eligible for the Safety Net)Students with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemale MaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" * Assessments XE "Assessments" used to meet graduation XE "graduation" requirements include Regents XE "Regents" examination, Component Retests XE "Component Retests" , Regents Competency Tests XE "Regents Competency Tests" (RCTs), and approved alternatives to Regents examinations or RCTs.Report A-1: Performance of the Accountability
Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s
Narrative Description: The Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s report shows the percentage of 2002 cohort members who achieved assessment scores that satisfied their individual graduation XE "graduation" requirements. Reports are provided for English and mathematics XE "mathematics" at district and school XE "school" levels. The district and school report cards will report the percentage of students in the cohort satisfying their graduation requirements for each subgroup with at least five members and for the total cohort. These percentages will not be used to determine whether the school made adequate yearly progress in 200506. The school accountability XE "accountability" performance indices XE "performance index" shown in the Verification of Accountability Cohort Performance Indices report (Report A-2) will be used for that purpose.
Report Specifications
Each cohort members highest score is reported. The highest score is determined using the order of precedence XE "order of precedence" rules on page 36.
Column Headings in Report A-1
Count of Cohort XE "Cohort" Members Count of all students included in the 2002 cohort. (See definition of cohort in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" .)
Regents XE "Regents" Examinations XE "Regents Examination"
054 = count of students in this cohort whose highest countable score, regardless of administration date, was 54 or below.
5564 = count of students in this cohort whose highest countable score, regardless of administration date, was between 55 and 64, inclusive.
6584 = count of students in this cohort whose highest countable score, regardless of administration date, was between 65 and 84, inclusive.
85100 = count of students in this cohort whose highest countable score, regardless of administration date, was 85 or above.
Approved Alternative XE "Approved Alternative" (Regents XE "Regents" ) Count of students in the 2002 cohort who achieved at least the minimum score on an alternative examination approved for Regents credit. (A list of approved alternatives is in the School Administrators Manual for Regents Examinations XE "Regents Examination" , Regents Competency Tests XE "Regents Competency Tests" , and Proficiency Examinations.)
Component Retests XE "Component Retests"
054 = count of students in this cohort whose highest countable score was in the score range 054.
5564 = count of students in this cohort whose highest countable score was in the score range 5564.
65+ = count of students in this cohort whose highest countable score was in the score range 65100.
Competency Tests*
Failed = count of students in this cohort whose highest countable score, regardless of administration date, was below the passing score. (For the English requirement, students who are eligible for the safety net XE "safety net" who did not pass both the RCT XE "Regents Competency Tests" in reading and the RCT in writing are counted as failing.)
Passed = count of students in this cohort whose highest countable score, regardless of administration date, was at or above the passing score.
(A student must pass both the RCT XE "Regents Competency Tests" in reading and the RCT in writing to meet the requirement for English.)
Approved Alternative XE "Approved Alternative" for Competency Credit Count of students in this cohort who achieved at least the minimum score on an alternative examination approved for competency credit. (A list of approved alternatives is shown in the School Administrators Manual for Regents XE "Regents" Examinations XE "Regents Examination" , Regents Competency Tests XE "Regents Competency Tests" , and Proficiency Examinations.)
Did Not Take a Test to Meet Graduation Requirement XE "Graduation Requirement" Count of students in this cohort who do not have an assessment record for any examination that can be used to meet the graduation XE "graduation" requirement.
% Achieving Graduation Requirement XE "Graduation Requirement" [sum of (count students scoring 55 or above on Regents XE "Regents" examinations) plus (count of students with minimum or above score on Regents approved alternatives) plus (count of eligible students scoring 55 or above on component retests) plus (count of eligible students who passed the competency test) plus (count of eligible students with minimum or above score on competency credit approved alternatives)] divided by [count of cohort members].
*Regents XE "Regents" Competency Test (RCT XE "Regents Competency Tests" ) Scores. Only RCT scores reported for eligible students will be counted in Report A-1. Students with one of the following program-services record configurations are counted as eligible for the safety net XE "safety net" :
a disability XE "disability" program service record (ProgramServiceID XE "Program Service ID Codes" of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495) showing that the student (1) is classified as disabled (no EndingDate XE "EndingDate" , EndingDate on the last day of enrollment, or ending date after June 30, 2006), or (2) was classified as disabled. (Students in groups 1 and 2 are automatically considered eligible for the safety net XE "safety net" . Do not report any 504 safety net program service records for a student who is reported in either group 1 or group 2.) or
a Section 504 XE "Section 504" Plan program service record (ProgramServiceID XE "Program Service ID Codes" of 264) and a 504 safety net XE "safety net" program service record (ProgramServiceID of 550 or 572) for each subject area of safety net eligibility specified in the students 504 plan.
Troubleshooting XE "Troubleshooting" in Report A-1
Detail reports of student-level data that are used to produce one row of aggregated data in Report A-1 may be generated using the Verification Reports tab. A sample detail report showing student data underlying the students with disabilities XE "students with disabilities" row is shown below. Detail Report A-1 lists each student with disabilities in the 2002 district only accountability XE "accountability" cohort together with the English score counted in the report. See Troubleshooting XE "Troubleshooting" in Group A Reports for assistance in identifying and correcting errors XE "error" .
A-1 Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation
Requirements Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : 2002 District XE "District" Only Accountability Cohort
Student Group: Students with Disabilities
EMBED PBrush 6 Level 1 Errors Exist
Subject: English
Highest Regents XE "Regents" English Score XE "Score" 054
Student IDNameAssessment XE "Assessment" HighScore XE "Score" Count900008480STUDENT, A040 Regents XE "Regents" Comprehensive English0341Highest Regents XE "Regents" English Score XE "Score" 5564
Student IDNameAssessment XE "Assessment" HighScore XE "Score" Count900012077STUDENT, B040 Regents XE "Regents" Comprehensive English0591Highest Regents XE "Regents" English Score XE "Score" 6584
Student IDNameAssessment XE "Assessment" HighScore XE "Score" Count900176044STUDENT, C040 Regents XE "Regents" Comprehensive English0721Attempted Reading RCT XE "Regents Competency Tests" and/or Writing RCT
Student IDNameAssessment XE "Assessment" HighScore XE "Score" Count900164422STUDENT, D021 RCT XE "Regents Competency Tests" Writing0581900023515STUDENT, E021 RCT XE "Regents Competency Tests" Writing0682Passed Both RCT XE "Regents Competency Tests" in Reading and RCT in Writing
Student IDNameAssessment XE "Assessment" HighScore XE "Score" Count900024151STUDENT, F020 RCT XE "Regents Competency Tests" Reading0571900008505STUDENT, G020 RCT XE "Regents Competency Tests" Reading0492900008429STUDENT, H020 RCT XE "Regents Competency Tests" Reading0583No State English Assessment XE "Assessment" Results used to Meet Graduation Requirement XE "Graduation Requirement"
Student IDNameAssessment XE "Assessment" HighScore XE "Score" Count900024148STUDENT, INot Tested1900008521STUDENT, JNot Tested2
** Indicates Students with Level 1 Errors
Date Printed Report A-1 Detail Page X of Y________________________________________________________________________
A-2 Verification of Accountability Performance Indices
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : 2002
Subject: English (or Mathematics)
Student GroupCount of
Cohort XE "Cohort"
Members
Count of Students at Performance Level for Assessments XE "Assessments" Meeting Graduation Requirement XE "Graduation Requirement" s
(From Report A-1)Count of Students at Performance Level for Assessments XE "Assessments" Meeting Graduation Requirement XE "Graduation Requirement" s
and for NYSAA XE "New York State Alternate Assessment" Performance Index12341234All Students Students with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged"
Warning: #% of students scored at Levels 3 or 4 on the New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" (NYSAA). This percentage exceeds the NCLB XE "No Child Left Behind Act" cap of 1.0 percent of the district cohort. If more than one student scored at Levels 3 or 4 on the NYSAA and your district did not receive an exception, see the STEP Manual for instructions. This warning appears only if the district exceeded the 1.0 percent cap.
Report A-2: Verification of Accountability Cohort XE "Cohort" Performance Indices
Narrative Description: The Verification of Accountability Cohort XE "Cohort" Performance Indices report shows the English and mathematics XE "mathematics" accountability XE "accountability" performance indices XE "performance index" by student subgroup for the districts or school XE "school" s 2002 cohort. These indices will be used to determine whether the district/school has made adequate yearly progress during the 200506 school year. The data used to determine these indices are the highest countable score each cohort member achieved on the assessment used to fulfill the students graduation XE "graduation" requirement, or in the case of severely disabled students eligible for the NYSAA XE "New York State Alternate Assessment" , the performance level achieved on that assessment. Ungraded students in the 2002 cohort reached their seventeenth birthday during the 200203 school year and were eligible to take the NYSAA during the 200203 school year when they were eighteen years old. (See information on determining which assessments may be used in Appendix I XE "Appendix I" I XE "Appendix II" of this manual.)
Four performance levels indicate various score ranges that a student may achieve on assessments used to fulfill graduation XE "graduation" requirements. (See table on next page.) The performance index XE "performance index" for a school XE "school" /district, which ranges from 0 to 200, is calculated by summing the number of cohort members scoring at the basic proficiency level or above (Levels 2, 3, and 4) and the number of cohort members scoring at the proficient level or above (Levels 3 and 4), dividing the result by the number of cohort members, and multiplying that number by 100.
On this verification report, the count of students in each required XE "required" accountability XE "accountability" group is reported. The performance index XE "performance index" is computed for accountability groups with at least 30 members. The accountability groups are all students, students with disabilities XE "students with disabilities" , limited English proficient XE "LEP/ELL" (LEP) students, economically disadvantaged students, and students from five major racial/ethnic XE "Race/Ethnicity" groups. These indices will be used to determine whether the school XE "school" /district made adequate yearly progress in 200506.
Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Performance Levels
Performance LevelPerformance Level DescriptionSecondary Assessment XE "Assessment" Score XE "Score" Range4Advanced85+ on Regents XE "Regents" examinations or Level 4 on NYSAA XE "New York State Alternate Assessment" (secondary level)3Proficient6584 on Regents XE "Regents" examinations or passing scores on approved alternatives for Regents examinations or scoring in the 65100 range on component retests or Level 3 on NYSAA XE "New York State Alternate Assessment" (secondary level)2Basic Proficiency5564 on Regents XE "Regents" examinations or passing scores on RCTs or approved alternatives for RCTs (if eligible) or scoring in the 5564 range on component retests or Level 2 on NYSAA XE "New York State Alternate Assessment" (secondary level)1BasicBelow 55 on Regents XE "Regents" examinations, failing scores on RCTs (if eligible), not tested, or scoring in the 054 range on component retests, Level 1 on NYSAA XE "New York State Alternate Assessment" (secondary level)
Report Specifications
Column Headings in Report A-2
Count of Cohort XE "Cohort" Members Count of students included in the 2002 school XE "school" /district accountability XE "accountability" cohort. (See definition of cohort in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" .)
Count of Students at Performance Level for Assessments XE "Assessments" Meeting Graduation Requirement XE "Graduation Requirement" s
1 Count of students with no assessment record for any examination that can be used to meet the graduation XE "graduation" requirement or whose highest test score (determined using the order of precedence XE "order of precedence" rules on page 36) is 054 on a Regents XE "Regents" examination, a failing score on an RCT XE "Regents Competency Tests" , in the 054 range on a component retest or a failure on an approved alternative.
2 Count of students whose highest test score (determined using the order of precedence XE "order of precedence" rules on page 36) is 5564 on a Regents XE "Regents" examination, a passing score(s) on an RCT XE "Regents Competency Tests" or an approved alternative for competency credit, or in the 5564 range on a component retest.
3 Count of students whose highest test score (determined using the order of precedence XE "order of precedence" rules on page 36) is 6584 on a Regents XE "Regents" examination, a passing score on an approved alternative for Regents credit, or in the 65100 range on the component retest.
4 Count of students whose highest test score (determined using the order of precedence XE "order of precedence" rules on page 36) is 85100 on a Regents XE "Regents" examination.
Count of Students at Performance Level for Assessments XE "Assessments" Meeting Graduation Requirement XE "Graduation Requirement" s and for NYSAA XE "New York State Alternate Assessment"
Count recorded under Meeting Graduation Requirement XE "Graduation Requirement" s plus count of students scoring at Level 1 on the NYSAA XE "New York State Alternate Assessment" in English or mathematics XE "mathematics" .
Count recorded under Meeting Graduation Requirement XE "Graduation Requirement" s plus count of students scoring at Level 2 on the NYSAA XE "New York State Alternate Assessment" in English or mathematics XE "mathematics" .
Count recorded under Meeting Graduation Requirement XE "Graduation Requirement" s plus count of students scoring at Level 3 on the NYSAA XE "New York State Alternate Assessment" in English or mathematics XE "mathematics" .
Count recorded under Meeting Graduation Requirement XE "Graduation Requirement" s plus count of students scoring at Level 4 on the NYSAA XE "New York State Alternate Assessment" in English or mathematics XE "mathematics" .
Performance Index ([sum of (count of students at Levels 2, 3, and 4) plus (count of students at Levels 3 and 4)] divided by [count of cohort members]) multiplied by 100.
Troubleshooting XE "Troubleshooting" in Report A-2
The performance level counts in Report A-2 are determined by summing the counts in the appropriate columns in Report A-1. Each column in A-1 includes numbers in circles indicating the performance level assigned to students in that column. (For example, students who are using the Regents XE "Regents" examination to fulfill their graduation XE "graduation" requirement and whose highest score on that examination is between 65 and 84 are considered to have tested at Level 3.) For instance, Level 1 counts on Report A-2 should equal the sum of the counts in the columns headed Regents Examinations XE "Regents Examination" : 054, Component Retests XE "Component Retests" : 054, Competency Tests: Failed, and Not Tested from Report A-1. If you find an error XE "error" in the counts at the four performance levels in Report A-2, you may review the data in Report A-1 to help you determine the source of the error.
A-3 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Cohort XE "Cohort" : 2001 Graduation-Rate XE "Graduation-Rate" Cohort
Student Group
Count of Cohort XE "Cohort" Members (a)
Count of Transfers XE "Transfer" to GED XE "GED" Programs
(b)
Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort"
(a + b)Number Earning Local Diplomas through
August 31, 2005% Earning Local DiplomasAll Students Students with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Note: Only student groups with 30 or more members are used in determining adequate yearly progress.Report A-3: Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance
Narrative Description: The Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance report shows the percentage of students earning local diplomas through August 31, 2005 for all students and all students in each required XE "required" subgroup for the 2001 graduation XE "graduation" -rate cohort for the district/school XE "school" . Consistent with NCLB XE "No Child Left Behind Act" requirements, cohort members are counted as graduates if they earn a local diploma XE "diploma" (with or without a Regents XE "Regents" endorsement) by August 31, 2005. Because students earning high school equivalency diploma XE "GED" s are not considered graduates under NCLB standards, students who have been excluded from the accountability XE "accountability" cohort because they transferred to GED preparation programs are included in the denominator when calculating graduation rate.
Report Specifications
Column Headings in Report A-3
Count of Cohort XE "Cohort" Members (a) Count of students included in the 2001 accountability XE "accountability" cohort. For most school XE "school" s, the count for each school and district should be the same as the cohort count on the 200405 school report card. (See definition of cohort in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" .)
Count of Transfers XE "Transfer" to GED XE "GED" Programs (b) Count of students who would be 2001 accountability XE "accountability" cohort members if they had not transferred to a GED program. These students have a closed enrollment program service record (EndingDate XE "EndingDate" after October 2, 2003) with a ReasonID XE "Reason Codes" of 289 or 306 and no subsequent new enrollment record.
Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" (a + b) Sum of the count of accountability XE "accountability" cohort members and the count of transfers to GED XE "GED" programs.
Number Earning Local Diplomas through August 31, 2005 Count of graduation XE "graduation" -rate cohort members who have a closed program service record (EndingDate XE "EndingDate" after October 2, 2003) and a ReasonID XE "Reason Codes" of 17, 34, 51, 68, 595, 612, 680, 697, 714, 731, 762, 779, 796, or 813 by August 31 of the fourth calendar year after first entering grade 9.
% Earning Local Diplomas Number earning local diplomas divided by graduation XE "graduation" -rate cohort count.
Troubleshooting XE "Troubleshooting" in Report A-3
The detail reports of student-level data that are used to produce one row of aggregated data in Report A-3 may be generated using the detail report for Report A-4. See Troubleshooting XE "Troubleshooting" in Group A Reports for assistance in identifying and correcting errors XE "error" .
A-4 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Outcomes
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Cohort XE "Cohort" : 2001 Graduation-Rate XE "Graduation-Rate" Cohort
Student GroupCount of Cohort XE "Cohort" Members
(a)Count of
Transfers XE "Transfer"
to GED XE "GED"
Programs (b)Graduation-Rate XE "Graduation-Rate"
Cohort XE "Cohort"
(a + b)Number
Earning Local
Diplomas
through
August 31,
2005Number
Earning
IEP XE "IEP" Diplomas
Last Reported StatusNumber
Transferred
to GED XE "GED" Number
Still
EnrolledNumber Dropped OutNumber Aged OutOutcome unknownAll Students General EducationN/AStudents with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemaleMaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" Report A-4: Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Outcomes
Narrative Description: The Verification of Graduate-Rate Cohort XE "Cohort" Outcomes report shows the status at the end of the 200506 school XE "school" year of all cohort members and in each required XE "required" reporting group in the 2001 and 2002 graduation XE "graduation" -rate cohorts. The report for the 2001 cohort shows the number of students who earned local diplomas, earned IEP XE "IEP" diplomas or local certificates XE "local certificates" , transferred to GED XE "GED" , were still enrolled, dropped out, or aged out, having reached the maximum age for public school (21) as of August 31, 2005. The report for the 2002 cohort shows the number of students who earned local diplomas, earned IEP diplomas (or local certificates prior to February 1, 2005), transferred to GED, were still enrolled, dropped out, or aged out, having reached the maximum age for public school (21) as of June 30, 2006.
Report Specifications
Column Headings in Report A-4
Count of Cohort XE "Cohort" Members (a) Count of all students included in the 2001 or 2002 accountability XE "accountability" cohort. (See definition of cohort in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" .) The count of 2002 cohort members for each school XE "school" and district should be the same as the 2002 cohort count on Reports A-1 and A-2 .
Count of Transfers XE "Transfer" to GED XE "GED" Programs (b) Count of students who would be 2001 or 2002 accountability XE "accountability" cohort members if they had not transferred to a GED program. These students have a closed enrollment program service record (EndingDate XE "EndingDate" after October 8, 2003 for the 2001 cohort and EndingDate after October 6, 2005 for the 2002 cohort) with a ReasonID XE "Reason Codes" of 289 or 306 and no subsequent enrollment record.
Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" (a + b) Sum of the count of accountability XE "accountability" cohort members and the count of transfers to GED XE "GED" programs.
Number Earning Local Diplomas Count of graduation XE "graduation" -rate cohort members who have a closed enrollment (PSID 11) program service record (EndingDate XE "EndingDate" after October 8, 2003 for the 2001 cohort and EndingDate after October 6, 2005 for the 2002 cohort) and a ReasonID XE "Reason Codes" of 17, 34, 51, 68, 595, 612, 680, 697, 714, 731, 762, 779, 796, or 813 by the reporting date.
Number Earning IEP XE "IEP" Diplomas & Local Certificates XE "Certificates" Count of graduation XE "graduation" -rate cohort members whose last enrollment (PSID 11) record in the district or school XE "school" of record has an EndingDate XE "EndingDate" before or on June 30, 2006 and a reason ID of 85 for an IEP diploma XE "diploma" . For local certificates XE "local certificates" , an EndingDate before February 1, 2005 and a reason ID of 102 will be included.
Number Transferred to GED XE "GED" Count of graduation XE "graduation" -rate cohort members whose last enrollment (PSID 11) record in the district or school XE "school" of record has an EndingDate XE "EndingDate" on or before August 31, 2005 for the 2001 Cohort XE "Cohort" (or June 30, 2006 for the 2002 cohort) and a ReasonID XE "Reason Codes" of 289 or 306.
Number Still Enrolled Count of graduation XE "graduation" -rate cohort members whose last enrollment (PSID 11) record in the district or school XE "school" of record has no EndingDate XE "EndingDate" .
Number Dropped Out Count of graduation XE "graduation" -rate cohort members whose last enrollment (PSID 11) record in the district or school XE "school" of record has an EndingDate XE "EndingDate" on or before August 31, 2005 for the 2001 Cohort XE "Cohort" (or June 30, 2006 for the 2002 cohort) and a ReasonID XE "Reason Codes" of 340, 357, 391, 408, or 425.
Number Aged Out Count of graduation XE "graduation" -rate cohort members whose last enrollment (PSID 11) record in the district or school XE "school" of record has an EndingDate XE "EndingDate" on or before August 31, 2005 for the 2001 Cohort XE "Cohort" (or June 30, 2006 for the 2002 cohort) and a ReasonID XE "Reason Codes" of 136.
Outcome unknown Count of graduation XE "graduation" -rate cohort members whose last enrollment (PSID 11) record in the district or school XE "school" of record has an EndingDate XE "EndingDate" on or before August 31, 2005 for the 2001 Cohort XE "Cohort" (or June 30, 2006 for the 2002 cohort) and a ReasonID XE "Reason Codes" of 119 or 153 or 238.
Troubleshooting XE "Troubleshooting" in Report A-4
Detail reports of student-level data that are used to produce one row of aggregated data in Report A-4 may be generated using the Verification Reports tab. A sample detail report showing student data underlying the students with disabilities XE "students with disabilities" row is shown below. Detail Report A-4 lists each student with disabilities in the 2001 school XE "school" graduation XE "graduation" -rate cohort together with the students status on August 31, 2005 counted in the report. See Troubleshooting XE "Troubleshooting" in Group A Reports for assistance in identifying and correcting errors XE "error" .
A-4 Verification of Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" Performance and Outcomes Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Cohort XE "Cohort" : 2001 School Graduation-Rate XE "Graduation-Rate" Cohort
Student Group: Students with Disabilities
EMBED PBrush 6 Level 1 Errors Exist
Earned Local Diploma
Student IDNameLocal Diploma DateCount900260845STUDENT, A6/30/20051900261157STUDENT, B6/30/20052900349104STUDENT, C8/31/20053Earned IEP XE "IEP" Diploma or Local Certificate
Student ID NameLocal Diploma DateCount900262456STUDENT, D1900265347STUDENT, E2Transferred to GED XE "GED"
Student ID NameLocal Diploma DateCount900365155STUDENT, F1900269650STUDENT, G2Still Enrolled
Student ID NameLocal Diploma DateCount900260924STUDENT, H1900271488STUDENT, I2900040069STUDENT, J3
** Indicates Students with Level 1 Errors
Date Printed Report A-4 Detail Page X of Y________________________________________________________________________
A-5 Verification of Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination"
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : 2002 or 2003 (School/District XE "District" ) Accountability Cohort
Subject: English or Mathematics or Global History and Geography or U.S. History and Government or Science or
Sequential Math III/Mathematics B or Chemistry or Foreign Language
Student GroupCount of Cohort XE "Cohort" MembersRegents XE "Regents" Examinations XE "Regents Examination" Approved
Alternative
(Regents) XE "Regents" Component Retests XE "Component Retests" % of Cohort XE "Cohort" Scoring0545564658485100054556465+556465100All Students General EducationGeneral Education (eligible for the Safety Net)Students with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemale MaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" Report A5: Verification of Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination"
Narrative Description: The Verification of High School Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination" report shows the highest score achieved by 2002 and 2003 cohort members who took Regents examinations or passed an approved alternative for Regents credit through June 30, 2006. The last two columns show the percentage of cohort members who achieved a score of 5564 and the percentage who achieved a score of 65100. Students who passed an approved alternative are counted in the 65100 score range. Students who took a component retest are counted in the corresponding category based on the score achieved. Reports are provided for the 2002 cohort by subject area for English; mathematics XE "mathematics" ; global history and geography; U.S. history and government; science; and foreign languages; and by course, for chemistry, and mathematics B or sequential mathematics, course III. Reports are provided for the 2003 cohort for English, mathematics, global history and geography, U.S. history and government, and any science.
Report Specifications
Column Headings in Report A-5
Count of Cohort XE "Cohort" Members Count of all students included in the 2002 or 2003 accountability XE "accountability" cohort. (See definition of cohorts in Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" .)
Regents XE "Regents" Examinations XE "Regents Examination"
054 = count of students in this cohort whose highest score, regardless of administration date, was 54 or below.
5564 = count of students in this cohort whose highest score, regardless of administration date, was between 55 and 64, inclusive.
6584 = count of students in this cohort whose highest score, regardless of administration date, was between 65 and 84, inclusive.
85100 = count of students in this cohort whose highest score, regardless of administration date, was 85 or above.
Approved Alternative XE "Approved Alternative" (Regents XE "Regents" ) Count of students in this cohort who achieved at least the minimum score on an alternative examination approved for Regents credit. A list of approved alternatives is shown in the School Administrators Manual for Regents Examinations XE "Regents Examination" , Regents Competency Tests XE "Regents Competency Tests" , and Proficiency Examinations.
Component Retests XE "Component Retests"
054 = count of students in this cohort whose highest score was in the score range 054.
5564 = count of students in this cohort whose highest score was in the score range 5564.
65100 = count of students in this cohort whose highest score was in the score range 65100.
For the graduation XE "graduation" requirement in mathematics XE "mathematics" , if a student took two component retests, the final score reported is the lowest score range attained on either Measure Code XE "Measure Code" .
% of Cohort XE "Cohort" Scoring
5564 = ([count of cohort members who scored 5564 on the Regents XE "Regents" examination] plus [count of cohort members who scored in the 5564 score range on the component retest]) divided by (count of cohort members).
65+ = ([count of students in the cohort who scored 6584 on the Regents XE "Regents" exam] plus [count of students in the cohort who scored 85100 on the Regents exam] plus [count of students in the cohort who scored in the 65100 score range on the component retest] plus ([count of students in the cohort who achieved the minimum score or above on an approved Regents alternative exam]) divided by (count of cohort members).
Troubleshooting XE "Troubleshooting" in Report A-5
The percentage of cohort members in the "Regents XE "Regents" Examinations XE "Regents Examination" : 054" column may be different in Report A-5 than in Report A-1. Cohort XE "Cohort" members who failed the Regents examination but passed the required XE "required" RCT XE "Regents Competency Tests" or an approved alternative for competency credit are counted in different columns on the two reports. In Report A-1, cohort members appear in the corresponding RCT or competency credit column. In Report A-5, these cohort members appear in the Regents examination 054 column. Similarly, cohort members who have not taken the specified Regents examination or approved alternative will not have an assessment score counted in Report A-5.
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report A-5 may be generated using the Verification Reports tab. A sample detail report showing student data underlying the general-education students row is shown on the next page. Detail Report A-5 lists each general-education student in the 2002 school XE "school" accountability XE "accountability" cohort together with the mathematics XE "mathematics" score counted in the report. See Troubleshooting XE "Troubleshooting" in Group A Reports for assistance in identifying and correcting errors XE "error" .
A-5 Verification of Cohort XE "Cohort" Performance on Regents XE "Regents" Examinations XE "Regents Examination" - Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : 2002 School Accountability Cohort
Student Group: General Education
EMBED PBrush 6 Level 1 Errors Exist
Subject: Mathematics
Highest Regents XE "Regents" Mathematics Score XE "Score" 054
Student ID
Name
Assessment XE "Assessment" High Score XE "Score"
Count000000001STUDENT, ARegents XE "Regents" Sequential Mathematics, Course I0451000000009STUDENT, BRegents XE "Regents" Sequential Mathematics, Course I 0372Highest Regents XE "Regents" Mathematics Score XE "Score" 5564
Student ID
Name
Assessment XE "Assessment" High Score XE "Score"
Count100000000STUDENT, CRegents XE "Regents" Mathematics A0631Highest Regents XE "Regents" Mathematics Score XE "Score" 6584
Student ID
Name
Assessment XE "Assessment" High
Score XE "Score"
Count900000000STUDENT, DRegents XE "Regents" Sequential Mathematics, Course I 0751110000000STUDENT, ERegents XE "Regents" Mathematics A0762222222222STUDENT, FRegents XE "Regents" Sequential Mathematics, Course I 0683595959595STUDENT, GRegents XE "Regents" Sequential Mathematics, Course III0734303030303STUDENT, HRegents XE "Regents" Sequential Mathematics, Course II0845Highest Regents XE "Regents" Mathematics Score XE "Score" 85100
Student ID
Name
Assessment XE "Assessment" High
Score XE "Score"
Count123451234STUDENT, IRegents XE "Regents" Sequential Mathematics, Course I 0961161675757STUDENT, JRegents XE "Regents" Sequential Mathematics, Course II0982359609784STUDENT, KRegents XE "Regents" Sequential Mathematics, Course III0983292923039STUDENT, LRegents XE "Regents" Mathematics A0924** Indicates Students with Level 1 Errors
Date Printed Report A-5 Page X of Y
________________________________________________________________________
A-6 Verification of Percentage of Seniors Tested
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : Grade XE "Grade Level" 12 students enrolled on June 30, 2006 or graduated during the 2005-2006 school XE "school" year
Subject: English (or Mathematics)
Student GroupCount of Grade XE "Grade Level" 12 StudentsNumber of Students Using Each Measure to Meet RequirementsPercent Tested
Regents XE "Regents" Examination XE "Regents Examination" Approved Alternative XE "Approved Alternative" (Regents) XE "Regents" Regents XE "Regents" Competency TestApproved Alternative XE "Approved Alternative" (Competency)NYSAA XE "New York State Alternate Assessment"
XE "Locally Selected Assessment" XE "Assessment" All Students Students with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Note: Only student groups with 40 or more members are used in determining participation rate.
Report A6: Verification of Percentage of Seniors Tested
Narrative Description: The Verification of Percentage of Seniors Tested shows the percentage of 12th grade students who have taken an examination that meets the graduation XE "graduation" requirement in mathematics XE "mathematics" or English. For a school XE "school" or district to make adequate yearly progress, at least 95 percent of seniors in each group must be tested. Only student groups with 40 or more members are used in determining participation rate.
Report Specifications
If a student has taken multiple examinations in English or mathematics XE "mathematics" , one examination in each area is selected for this report using the order of precedence XE "order of precedence" rules on page 36. The list of examinations meeting the requirements can be found in Appendix I XE "Appendix I" I XE "Appendix II" .
Column Headings in Report A-6
Count of Grade XE "Grade Level" 12 Students Count of all students whose most recent grade level record is for grade 12 and who were either enrolled on June 30, 2006 or graduated during the 2005-2006 school XE "school" year.
Regents XE "Regents" Examination XE "Regents Examination" Count of grade 12 students who used a Regents examination to meet the testing requirement.
Approved Alternative XE "Approved Alternative" (Regents XE "Regents" ) Count of grade 12 students who used an approved alternative to the Regents examination to meet the testing requirement.
Regents XE "Regents" Competency Test Count of grade 12 students who used a Regents Competency Test to meet the testing requirement.
Approved Alternative XE "Approved Alternative" (Competency) Count of all grade 12 students who used an approved alternative to the Regents XE "Regents" Competency Test to meet the testing requirement.
NYSAA XE "New York State Alternate Assessment" Count of all grade 12 students who used a New York State Alternate Assessment XE "Alternate Assessment" XE "Assessment" to meet the testing requirement.
Percent Tested Percent of all grade 12 students who met the testing requirement, calculated by summing the counts in columns 2 through 5 and dividing the result by the count of grade 12 students.
Troubleshooting XE "Troubleshooting" in Report A-6
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report A-6 may be generated using the Verification Reports tab. Detail Report A-6 lists grade 12 students together with the mathematics XE "mathematics" or English assessment counted in the report. It also lists grade 12 students with no applicable test. See Troubleshooting XE "Troubleshooting" in Group A Reports for assistance in identifying and correcting errors XE "error" .
A-6 Verification of Percentage of Seniors Tested - Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: Including examinations administered through June 2006
Cohort XE "Cohort" : Grade XE "Grade Level" 12 students enrolled on June 30, 2006 or graduated during the 2005-2006 school XE "school" year
Student Group: All Students
EMBED PBrush 6 Level 1 Errors Exist
Subject: English
Measure Group: Approved Alternative XE "Approved Alternative" (Competency)
Student ID
Name
Assessment XE "Assessment" Assessment XE "Assessment" Code XE "Score" 000000001STUDENT, ASAT I Verbal110Measure Group: Approved Alternative XE "Approved Alternative" (Regents XE "Regents" )
Student ID
Name
Assessment XE "Assessment" Assessment XE "Assessment" Code XE "Score" 000000009STUDENT, CAP Language and Composition120Measure Group: Not Tested
Student ID
Name
Assessment XE "Assessment" Assessment XE "Assessment" Code XE "Score" 000000234STUDENT, Z000005757STUDENT, R000000784STUDENT, T000000039STUDENT, UMeasure Group: Regents XE "Regents" Examination XE "Regents Examination"
Student ID
Name
Assessment XE "Assessment" Assessment XE "Assessment" Code XE "Score" 123451234STUDENT, IRegents XE "Regents" Comprehensive English 040161675757STUDENT, JRegents XE "Regents" Comprehensive English 040359609784STUDENT, KRegents XE "Regents" Comprehensive English 040292923039STUDENT, LRegents XE "Regents" Comprehensive English 040Measure Group: Regents XE "Regents" Competency Test
Student ID
Name
Assessment XE "Assessment" Assessment XE "Assessment" Code XE "Score" 000000004STUDENT, GRCT XE "Regents Competency Tests" Writing 021000000011STUDENT, PRCT XE "Regents Competency Tests" Reading 020
** Indicates Students with Level 1 Errors
Date Printed Report A-6 Page X of Y
A-7 Verification of Students in Approved High School Equivalency Preparation Program XE "GED" s XE "Graduates"
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Cohort XE "Cohort" : 2002 (School/District XE "District" ) Accountability Cohort
Report: Student Status As of June 30, 2006
XE "Graduates"
Student GroupCount of Students Who Transferred to an Alternative High School XE "Alternative High School" Equivalency Preparation (AHSEP) ProgramCount of Students Who Transferred to an High School Equivalency
Preparation (HSEP) ProgramCount of Students Who Earned a High School Equivalency DiplomaCount of Students Who Are Still Enrolled in an AHSEP or HSEP ProgramCount of Students who Left
AHSEPP XE "GED" or HSEPPRemoved from cohort due to transfer to another school XE "school" or district*Dropped OutAll Students Students with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" * Students who transfer to another school XE "school" in the same district are removed from the school accountability XE "accountability" cohort but not the district accountability cohort. Students who transfer to another school district are removed from both the school and district accountability cohorts. Students may also be removed from the cohort if they left the United States and its territories or died.Report A7: Verification of Students in Approved High School Equivalency Preparation Program XE "GED" s
Narrative Description: The Verification of Students in Approved High School Equivalency Preparation Program XE "GED" s shows the outcome of accountability XE "accountability" cohort members in approved high school XE "school" equivalency preparation programs. This report is new and is only available for the 2002 cohort. The purpose of this report is to allow schools and districts to determine whether students who transfer to approved high school equivalency programs are removed from the cohort or remain in the cohort according to the accountability rules for transfers to approved high school equivalency programs that take effect with the 2002 cohort. More information about the changes in the cohort membership can be found at www.emsc.nysed.gov/irts.
Report Specifications
Column Headings in Report A-7
Count of Students who Transferred to an Alternative High School XE "Alternative High School" Equivalency Preparation (AHSEP) Program Count of 2002 accountability XE "accountability" cohort members who have an enrollment record 5654 for an approved AHSEP program.
Count of Students who Transferred to an High School Equivalency Preparation (HSEP) Program Count of 2002 accountability XE "accountability" cohort members who have an enrollment record 5654 for an approved HSEP program.
Count of Students who Earned a High School Equivalency Diploma Count of students who have an enrollment record of 5654; an ending reason of 738 and an ending date on or before June 30, 2006.
Count of Students who are Still Enrolled in an AHSEP or HSEP program Count of students who have an enrollment record of 5654 and no ending date or an ending date after June 30, 2006.
Count of Students who Left an AHSEP or HSEP program
Count of Students who were Removed from Cohort XE "Cohort" due to Transfer XE "Transfer" to Another School or District XE "District" Count of students who have an enrollment record 5654; an ending reason of 153, 170, 204, 221, 238, 255, 323, 442, or 459; and an ending date on or before June 30, 2006 XE "diploma" .
Count of Students who Dropped Out Count of students who have an enrollment record 5654; an ending reason of 136, 340, 391, 408, 425 or 745; and an ending date on or before June 30, 2006 XE "diploma" .
Troubleshooting XE "Troubleshooting" in Report A-7
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report A-7 may be generated using the Verification Reports tab. Detail Report A-7 shows the status of students who were in the school XE "school" or district 2002 accountability XE "accountability" cohort but transferred to an AHSEP or HSEP program. See Troubleshooting XE "Troubleshooting" in Group A Reports for assistance in identifying and correcting errors XE "error" .Understanding Final Verification Reports XE "Final Verification Reports" : Group B
Narrative Description: Group B Final Verification Reports XE "Final Verification Reports" show student performance on secondary-level State assessments administered during the reporting year (i.e., 200506). Only the results for the highest score achieved by the student on a particular examination title during the reporting year is shown, regardless of how many times the student took the examination during that year. If a student took the same examination more than once during the reporting year while enrolled in the same school XE "school" , the highest score achieved in that school is shown. If a student took the same examination more than once during the reporting year while enrolled in different schools, each schools report shows the highest score attained in that school. District XE "District" results include the highest score achieved at each school in which the student took the examination. Note: Results for examinations administered in summer school must be reported by the school in which the student was enrolled during the regular school year.
Group B reports include:
Report B-1: Verification of Regents XE "Regents" Examination XE "Regents Examination" Data, which shows student results for all students, general-education students, and students with disabilities XE "students with disabilities" for Regents examinations administered during the reporting year;
Report B-2: Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data, which shows the highest score achieved between August 2005 and June 2006 for all students, general-education students, and students with disabilities XE "students with disabilities" for Regents XE "Regents" competency tests (RCTs) and second language proficiency examinations;
Report B-3: Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Assessment" Results, which shows results for secondary-level students with severe disabilities administered the New York State Alternate Assessment XE "Alternate Assessment" (NYSAA) in 2005-06; and
Troubleshooting XE "Troubleshooting" in Group B Reports
Detail reports may be generated for each Group B report. Each page of the detail report shows the student records aggregated to one row of the corresponding verification report.
B-1 Verification of Regents XE "Regents" Examination XE "Regents Examination" Data
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Exam Date: August 2005June 2006 (Highest Score XE "Score" Earned)
ExaminationStudent GroupCount of Students TestedNumber of Students ScoringPercent of Tested Students Scoring05455646584851000545564658485100Regents XE "Regents" Comprehensive EnglishAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Mathematics AAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Mathematics BAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Living EnvironmentAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Physical Setting/ChemistryAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Physical Setting/Earth ScienceAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Physical Setting/PhysicsAll StudentsGeneral EducationStudents with DisabilitiesRegents XE "Regents" Global History and GeographyAll StudentsGeneral EducationStudents with Disabilities
Report B-1: Verification of Regents XE "Regents" Examination XE "Regents Examination" Data
Narrative Description: The Verification of Regents XE "Regents" Examination XE "Regents Examination" Data report shows student results for all students, general-education students, and students with disabilities XE "students with disabilities" for Regents examinations administered during the reporting year (i.e., 200506). Only Regents examination results are included in this report. Approved alternatives for Regents credit are reported on the Performance of the Accountability Cohort XE "Cohort" on Achieving Graduation Requirement XE "Graduation Requirement" s report (Report A-1).
Regents XE "Regents" examinations in the 200506 school XE "school" year were administered in August 2005, January 2006, and June 2006.
Note: Results for examinations administered in summer school XE "school" must be reported by the school in which the student was enrolled during the regular school year. Local course grades may not be reported in STEP, even in circumstances where the Department has authorized the use of course grades to meet the assessment requirements for a local diploma XE "diploma" .
Report Specifications
Column Headings in Report B-1
Student Group
All Students = All students tested.
General Education = Students who do not have a program service period record that identifies the student as disabled. All students are considered general education unless otherwise specified.
Students with Disabilities = Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495 and no EndingDate XE "EndingDate" or an EndingDate on or later than the date the test was written.
Count of Students Tested Total number of students to whom the examination was administered. If more than one examination of a particular title was administered to a student in a school XE "school" during the school year, that student is counted only once using the highest score achieved in that school.
Number of Students Scoring
054 = total number of students tested in the school XE "school" on a particular examination title during the school year whose highest score in that school, regardless of the number of times the examination was taken, was 54 or below.
5564 = total number of students tested in the school XE "school" on a particular examination title during the school year whose highest score in that school, regardless of the number of times the examination was taken, was 5564, inclusive.
6584 = total number of students tested in the school XE "school" on a particular examination title during the school year whose highest score in that school, regardless of the number of times the examination was taken, was 6584, inclusive.
85100 = total number of students tested in the school XE "school" on a particular examination title during the school year whose highest score in that school, regardless of the number of times the examination was taken, was 85 or above.
Percent of Tested Students Scoring
054 = [Number of Students Scoring: 054] divided by [Count of Students Tested].
5564 = [Number of Students Scoring: 5564] divided by [Count of Students Tested].
6584 = [Number of Students Scoring: 6584] divided by [Count of Students Tested].
85100 = [Number of Students Scoring: 85100] divided by [Count of Students Tested].
Row Headings in Report B-1
Regents XE "Regents" Examination XE "Regents Examination" in Comprehensive English
Regents XE "Regents" Mathematics A
Regents XE "Regents" Mathematics B
Regents XE "Regents" Living Environment
Regents XE "Regents" Physical Setting/Chemistry
Regents XE "Regents" Physical Setting/Earth Science
Regents XE "Regents" Physical Setting/Physics
Regents XE "Regents" Global History and Geography
Regents XE "Regents" U.S. History and Government
Regents XE "Regents" Comprehensive French
Regents XE "Regents" Comprehensive German
Regents XE "Regents" Comprehensive Hebrew
Regents XE "Regents" Comprehensive Italian
Regents XE "Regents" Comprehensive Latin
Regents XE "Regents" Comprehensive Spanish
Troubleshooting XE "Troubleshooting" in Report B-1
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report B-1 may be generated using the Verification Reports tab. Sample detail reports showing individual student data underlying the general-education row under the Regents XE "Regents" comprehensive examination in English (Detail Report B-1(a)) and the students with disabilities XE "students with disabilities" row under the Regents Mathematics A examination (Detail Report B-1(b)) are shown below.
B-1 Verification of Regents XE "Regents" Examination XE "Regents Examination" Data Detail (a)
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: August 2005June 2006
Student Group: General Education
EMBED PBrush 6 Level 1 Errors Exist
Exam: 040 Regents XE "Regents" Comprehensive English
Score XE "Score" RangeStudent ID NameHigh Score XE "Score" Count85100900260218STUDENT, A921900260434STUDENT, B952900260439STUDENT, C9236584900260496STUDENT, D831900278486STUDENT, E742900261091STUDENT, F7235564900039746STUDENT, G641900206084STUDENT, H572054900259996STUDENT, I531900261702STUDENT, J462** Indicates Students with Level 1 Errors
Date Printed Report B-1 Page X of Y________________________________________________________________________
B-1 Verification of Regents XE "Regents" Examination XE "Regents Examination" Data Detail (b)
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: August 2005June 2006
Student Group: Students with Disabilities
EMBED PBrush 6 Level 1 Errors Exist
Exam: 044 Regents XE "Regents" Mathematics A
Score XE "Score" RangeStudent ID NameHigh Score XE "Score" Count85100900259911STUDENT, A871900260207STUDENT, B862900260715STUDENT, C9136584900268480STUDENT, D821900070778STUDENT, E772900369017STUDENT, F6635564900070969STUDENT, G631054900270799STUDENT, H411**900278676** STUDENT, I462** Indicates Students with Level 1 Errors
Date Printed Report B-1 Page X of Y________________________________________________________________________
B-2 Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data RCT XE "Regents Competency Tests" /Second Language Proficiency
District XE "District" : 000000000000 Sample District
School: 000000000000 Sample School
Exam Date: August 2005June 2006 (Highest Score XE "Score" Earned)
ExaminationStudent GroupCount of
Students
TestedCount of
Students
PassingPercent of
Tested Students
PassingRCT XE "Regents Competency Tests" ReadingAll StudentsGeneral EducationStudents with DisabilitiesRCT XE "Regents Competency Tests" WritingAll StudentsGeneral EducationStudents with DisabilitiesRCT XE "Regents Competency Tests" MathematicsAll StudentsGeneral EducationStudents with DisabilitiesRCT XE "Regents Competency Tests" ScienceAll StudentsGeneral EducationStudents with DisabilitiesRCT XE "Regents Competency Tests" Global StudiesAll StudentsGeneral EducationStudents with DisabilitiesRCT XE "Regents Competency Tests" U.S. History and GovernmentAll StudentsGeneral EducationStudents with DisabilitiesSecond Language Proficiency in FrenchAll StudentsGeneral EducationStudents with DisabilitiesSecond Language Proficiency in GermanAll StudentsGeneral EducationStudents with DisabilitiesSecond Language Proficiency in ItalianAll StudentsGeneral EducationStudents with DisabilitiesSecond Language Proficiency in LatinAll StudentsGeneral EducationStudents with DisabilitiesSecond Language Proficiency in SpanishAll StudentsGeneral EducationStudents with DisabilitiesReport B-2: Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data
Narrative Description: The Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data report shows the highest score achieved between August 2005 and June 2006 for all students, general-education students, and students with disabilities XE "students with disabilities" for the following secondary-level assessments: Regents XE "Regents" competency tests (RCTs) and second language proficiency examinations.
On the second language proficiency examinations (SLPEs), the score achieved for the June administration will be reported, as the examinations are given only once a year. Only scores with a June administration date will be considered valid.
Regents XE "Regents" competency tests (RCTs) are administered in August, January, and June. If the student repeated the same examination title during this period, the highest score achieved in each school XE "school" where the student took the examination is reported. Note: Local course grades may not be reported in STEP, even in circumstances where the Department has authorized the use of course grades to meet the assessment requirements for a local diploma XE "diploma" .
Report Specifications
Column Headings in Report B-2
Student Group
All Students = All students tested.
General Education = Students who do not have a program service period record that identifies the student as disabled. General-education students eligible for the safety net XE "safety net" are included in this category.
Students with Disabilities = Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495 and no EndingDate XE "EndingDate" or an EndingDate on or later than the date the test was written.
Count of Students Tested Total number of students to whom the school XE "school" administered the examination. If more than one examination of a particular title was administered to a student in a school during the school year, that student is only counted once.
Count of Students Passing Total number of students to whom the school XE "school" administered the examination who obtained a passing score. (See the Assessment XE "Assessment" Scores XE "Assessment Scores" table on page 35 of this manual for a list of passing scores on secondary-level assessments.)
Percent of Tested Students Passing [Count of Students Passing] divided by [Count of Students Tested].
Row Headings in Report B-2
RCT XE "Regents Competency Tests" Reading
RCT XE "Regents Competency Tests" Writing
RCT XE "Regents Competency Tests" Mathematics
RCT XE "Regents Competency Tests" Science
RCT XE "Regents Competency Tests" Global Studies
RCT XE "Regents Competency Tests" U.S. History and Government
Second Language Proficiency Examination in French
Second Language Proficiency Examination in German
Second Language Proficiency Examination in Italian
Second Language Proficiency Examination in Latin
Second Language Proficiency Examination in Spanish
Troubleshooting XE "Troubleshooting" in Report B-2
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report B-2 may be generated using the Verification Reports tab. Sample detail reports showing student data underlying the general-education students row under the RCT XE "Regents Competency Tests" in mathematics XE "mathematics" and the students with disabilities XE "students with disabilities" row under the RCT in mathematics are shown below.
B-2 Verification of Secondary-Level Assessment XE "Secondary-Level Assessment" XE "Assessment" Data Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: August 2005June 2006 (Highest Score XE "Score"
Student Group: General Education
EMBED PBrush 6 Level 1 Errors Exist
Exam: 022 RCT XE "Regents Competency Tests" Mathematics
Student IDNamePass/ XE "Passing Score" Fail XE "Fail" High Score XE "Score" Count900263827STUDENT, APass XE "Passing Score" 511Num Passed:1Exam: 022 RCT XE "Regents Competency Tests" Mathematics
Student IDNamePass/ XE "Passing Score" Fail XE "Fail" High Score XE "Score" Count**900261157STUDENT, BFail XE "Fail" 401**900262456STUDENT, CPass XE "Passing Score" 502**900270919STUDENT, DPass XE "Passing Score" 543Num Passed2
** Indicates Students with Level 1 Errors
Date Printed Report B-2 Detail Page X of Y________________________________________________________________________
B-3 Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" Results
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Exam Date: August 2005 June 2006
New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" ComponentNumber of Students without Valid Scores (Not Tested)Number of Students TestedNumber of Tested Students AchievingAA Level 1AA Level 2AA Level 3AA Level 4NYSAA XE "New York State Alternate Assessment" English Language ArtsNYSAA XE "New York State Alternate Assessment" MathematicsNYSAA XE "New York State Alternate Assessment" Social StudiesNYSAA XE "New York State Alternate Assessment" ScienceReport B-3: Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" Results
Narrative Description: The Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Assessment" Results report shows results for secondary-level students with severe disabilities administered the 2006 New York State Alternate Assessment XE "Alternate Assessment" (NYSAA). Students eligible to take the NYSAA must have a ProgramServiceID XE "Program Service ID Codes" = 220.
Report Specifications
Column Headings in Report B-3
Number of Students without Valid Scores Number of students assessed on the NYSAA XE "New York State Alternate Assessment" who did not receive a valid score.
Number of Students Tested Count of students to whom the NYSAA XE "New York State Alternate Assessment" was administered and received a valid score.
Number of Students Achieving
Level 1 = number of tested students who attained a score of NYSAA XE "New York State Alternate Assessment" Level 1
Level 2 = number of tested students who attained a score of NYSAA XE "New York State Alternate Assessment" Level 2
Level 3 = number of tested students who attained a score of NYSAA XE "New York State Alternate Assessment" Level 3
Level 4 = number of tested students who attained a score of NYSAA XE "New York State Alternate Assessment" Level 4
Row Headings in Report B-3
NYSAA XE "New York State Alternate Assessment" English Language Arts
NYSAA XE "New York State Alternate Assessment" Mathematics
NYSAA XE "New York State Alternate Assessment" Social Studies
NYSAA XE "New York State Alternate Assessment" Science
Troubleshooting XE "Troubleshooting" in Report B-3
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report B-3 may be generated using the Verification Reports tab. A sample detail report showing student data underlying the NYSAA XE "New York State Alternate Assessment" rows is shown below.
B-3 Verification of New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" Results Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Exam Date: August 2005June 2006
EMBED PBrush 6 Level 1 Errors Exist
Exam: 608 NYSAA XE "New York State Alternate Assessment" English Language Arts
Student IDNameLevelCount900271955STUDENT, ALevel 31900269979STUDENT, BLevel 32
Exam: 609 NYSAA XE "New York State Alternate Assessment" Mathematics
Student IDNameLevelCount900271955STUDENT, ALevel 21900269979STUDENT, BLevel 42
Exam: 610 NYSAA XE "New York State Alternate Assessment" Social Studies
Student IDNameLevelCount900271955STUDENT, ALevel 31900269979STUDENT, BLevel 42
Exam: 611 NYSAA XE "New York State Alternate Assessment" Science
Student IDNameLevelCount900271955STUDENT, ALevel 11900269979STUDENT, BLevel 42
** Indicates Students with Level 1 Errors
Date Printed Report B-3 Detail Page X of Y______________________________________________________________________
B-5 Verification of Career Technical Education TECH PREP Report
District XE "District" : 000000000000 Sample District
CTE/TechPrep Provider: 000000000001 Sample School
School Year: 2005 - 06
ProgramNumber of Students EnrolledNumber of Students Who Completed a ProgramNumber of Students who Left Program Prior to CompletionNumber of Students who Passed a Technical AssessmentNumber of Students who Failed a Technical AssessmentCTE OtherCTE with Technical EndorsementCTE SubtotalTech-Prep OtherTech-Prep with Technical EndorsementTech Prep SubtotalTotal
Report B-5: Verification of Career Technical Education
TECH PREP Report XE "Secondary-Level Assessment" XE "Assessment"
Narrative Description: The Verification of Career Technical Education TECH PREP Report shows the counts of students reported enrolled during the 2005-06 school year in Career and Technical Education programs that NYSED has approved to award technical endorsements on high school diplomas (ProgramServiceID = 5577 Career Technical Education with Technical Endorsement), in Career and Technical Education programs that NYSED has NOT approved to award technical endorsements on high school diplomas (ProgramServiceID = 5588 Career Technical Education - Other), Tech Prep programs that NYSED has approved to award technical endorsements on high school diplomas (ProgramServiceID = 5599 Tech Prep with Technical Endorsement), and Tech Prep programs that NYSED has NOT approved to award technical endorsements on high school diplomas (ProgramServiceID = 5610 Tech Prep Other),
Report Specifications
Row Headings in Report B-5
CTE- Other Career and Technical Education programs that NYSED has NOT approved to award technical endorsements on high school diplomas (ProgramServiceID = 5588 Career Technical Education Other).
CTE- with Technical Endorsement Career and Technical Education programs that NYSED has approved to award technical endorsements on high school diplomas (ProgramServiceID = 5577 Career Technical Education with Technical Endorsement).
CTE Subtotal Subtotal for Career and Technical Education programs that NYSED has approved to award technical endorsements on high school diplomas and Career and Technical Education programs that NYSED has NOT approved to award technical endorsements on high school diplomas (ProgramServiceID = 5577 Career Technical Education with Technical Endorsement + ProgramServiceID = 5588 Career Technical Education Other).
Tech-PrepOther Tech Prep programs that NYSED has NOT approved to award technical endorsements on high school diplomas (ProgramServiceID = 5610 Tech Prep Other).
Tech-Prepwith Technical Endorsement Tech Prep programs that NYSED has approved to award technical endorsements on high school diplomas (ProgramServiceID = 5599 Tech Prep with Technical Endorsement).
Tech Prep Subtotal Subtotal for Tech Prep programs that NYSED has NOT approved to award technical endorsements on high school diplomas and Tech Prep programs that NYSED has approved to award technical endorsements on high school diplomas (ProgramServiceID = 5599 Tech Prep with Technical Endorsement + ProgramServiceID = 5610 Tech Prep Other).
Total Total of all vocational education programs reported, including: Career and Technical Education programs that NYSED has approved to award technical endorsements on high school diplomas, Career and Technical Education programs that NYSED has NOT approved to award technical endorsements on high school diplomas, Tech Prep programs that NYSED has NOT approved to award technical endorsements on high school diplomas, and Tech Prep programs that NYSED has approved to award technical endorsements on high school diplomas (ProgramServiceID = 5577 Career Technical Education with Technical Endorsement + ProgramServiceID = 5588 Career Technical Education Other + ProgramServiceID = 5599 Tech Prep with Technical Endorsement + ProgramServiceID = 5610 Tech Prep Other).
Column Headings in Report B-5
Number of Students Enrolled Number of students with ProgramServiceID = 5577 or 5588 or 5599 or 5610 between July 1, 2005 and June 30, 2006.
Number of Students Who Completed a Program Count of enrolled students with end reason code = 646 (Completed program).
Number of Students Who Left Program Prior to Completion Count of enrolled students with end reason code = 663(Left before completing program).
Number of Students Who Passed a Technical Assessment Count of enrolled students with Assessment Measure Code = 199 with a score = P.
Number of Students Who Failed a Technical Assessment Count of enrolled students with Assessment Measure Code = 199 with a score = F.
Understanding Final Verification Reports XE "Final Verification Reports" : Group C
Narrative Description: Group C Final Verification Reports XE "Final Verification Reports" show graduate and dropout XE "dropout" data for the 200506 school XE "school" year (July 1, 2005 to June 30, 2006), as well as postgraduate plans for students who earned a credential during the 200506 school year. Group C reports include:
Report C-1: Verification of High School Completers XE "Completers" , which shows the count of students who earned a credential during the reporting year by credential earned;
Report C-2: Verification of School Leavers XE "Leavers" and Dropouts XE "dropout" , which shows the count of students who left school XE "school" before earning a credential during the reporting year and the reasons they left school; and
Report C-3: Verification of Postgraduate Plans for High School Graduates XE "Graduates" , which shows the postgraduate plans for students who earned a credential during the reporting year.
Report C-4: Verification of Dropout Rate XE "Dropout Rate" , which shows the dropout XE "dropout" rate for each reporting group for the 2005-06 school XE "school" year.
Report Specifications
Row Headings Common to Most Group C Reports
All Students General-education students and students with disabilities XE "students with disabilities" .
General Education Students Students who do not have a program service period record that identifies them as disabled. All students are classified as general education unless otherwise specified.
Students with Disabilities Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495 and no EndingDate XE "EndingDate" or an EndingDate on the last day of enrollment.
American Indian/Alaskan Native Students who have a student demographic record race/ethnicity field = I.
Asian or Pacific Islander Students who have a student demographic record race/ethnicity field = A.
Black (Not Hispanic) Students who have a student demographic record race/ethnicity field = B.
Hispanic Students who have a student demographic record race/ethnicity field = H.
White Students who have a student demographic record race/ethnicity field = W.
Female Students who have a student demographic record gender XE "gender" field = F.
Male Students who have a student demographic record gender XE "gender" field = M.
English Proficient Students who do not have a program service period record that identifies the student as "Not English Proficient."
Limited English Proficient Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 231.
Economically Disadvantaged XE "Economically Disadvantaged" Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 198.
Not Economically Disadvantaged XE "Economically Disadvantaged" Students who do not have a program service period record that identifies the student as "Economically Disadvantaged."
Migrant XE "Migrant" Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 330.
Not Migrant XE "Migrant" Students who do not have a program service period record that identifies the student as Migrant.
Troubleshooting XE "Troubleshooting" in Group C Reports
Detail reports may be generated for each Group C report. Each page of the detail report shows the detail from one row of the corresponding verification report.
C-1 Verification of High School Completers XE "Completers"
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Report: July 2005June 2006 Graduates XE "Graduates"
Student GroupTotal Credentials Awarded
(a + g)Count of High School Diplomas AwardedDiplomas with CTE XE "Career & Technical Education" * Endorsement
(f)% of
Diplomas with Regents Endorsement
((b+c+d)/a)% of
Diplomas
with
Advanced **
Designation
(d/a)Credentials for Students with DisabilitiesTotal Diplomas Awarded
(a)
(b + c + d + e)old
Regents XE "Regents" Diplomas
(b)new
Regents XE "Regents" Diplomas
(c)Regents XE "Regents" Diplomas with Advanced Designation
(d)Local Diplomas
(e)IEP XE "IEP" Diplomas and Local Certificates XE "Certificates"
(g)All Students General EducationStudents with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemale MaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" *Diplomas with CTE XE "Career & Technical Education" endorsements are also included in the count of high school XE "school" diplomas awarded XE "diploma" .
**Students who entered grade 9 before the 2001-02 school XE "school" year who were awarded a local diploma XE "diploma" with a Regents XE "Regents" endorsement (old Regents diplomas) are included in this category.
Report C-1: Verification of High School Completers XE "Completers"
Narrative Description: The Verification of High School Completers XE "Completers" report shows the count of students who earned a credential during the reporting year by credential earned. Credentials earned include Regents diplomas, local diplomas and IEP XE "IEP" (Individualized Education Program) diplomas XE "local certificates" . If a student earned an IEP diploma XE "diploma" and a local diploma in the same reporting year, only the local diploma will be counted on the verification report.
Report Specifications
Column Headings in Report C-1
Total Credentials Awarded (a + g) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, and one of the following ReasonID XE "Reason Codes" codes:
(17) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors, for students entering grade 9 prior to July 1, 2001
(34) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors, for students entering grade 9 prior to July 1, 2001
(595) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001.
(51) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001
(68) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement
(612) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement but with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001.
(85) earned IEP XE "IEP" diploma XE "diploma"
(680) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation
(697) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation and with career and technical education endorsement
(714) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation with honors
(731) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation with honors and with career and technical education endorsement
(762) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors, for students entering grade 9 on or after July 1, 2001
(813) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
(779) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors, for students entering grade 9 on or after July 1, 2001
(796) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
Count of High School Diplomas Awarded (columns ae):
Total Diplomas Awarded (a) Sum of the count of students in columns b + c + d
old Regents XE "Regents" Diplomas (b) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, and one of the following ReasonID XE "Reason Codes" codes:
(17) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors, for students entering grade 9 prior to July 1, 2001
(34) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors, for students entering grade 9 prior to July 1, 2001
(51) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001
(595) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001
new Regents XE "Regents" Diplomas (c) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, and one of the following ReasonID XE "Reason Codes" codes:
(762) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors, for students entering grade 9 on or after July 1, 2001
(779) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors, for students entering grade 9 on or after July 1, 2001
(796) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
(813) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
Regents XE "Regents" with Advanced Designation (d) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, and one of the following ReasonID XE "Reason Codes" codes:
(714) Graduated earned Regents XE "Regents" diploma XE "diploma" with advanced designation with honors
(731) Graduated earned Regents XE "Regents" diploma XE "diploma" with advanced designation with honors and with career and technical education endorsement
(680) Graduated earned Regents XE "Regents" diploma XE "diploma" with advanced designation
(697) Graduated earned Regents XE "Regents" diploma XE "diploma" with advanced designation with career and technical education endorsement
Local Diplomas (e) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, and one of the following ReasonID XE "Reason Codes" codes:
(68) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement
(612) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement but with career and technical education endorsement
Diplomas with CTE XE "Career & Technical Education" Endorsement (f) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, and one of the following ReasonID XE "Reason Codes" codes:
(51) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001
(595) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors but with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001
(612) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement but with career and technical education endorsement
(697) Graduated earned Regents XE "Regents" diploma XE "diploma" with advanced designation with career and technical education endorsement
(731) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation with honors and with career and technical education endorsement
(710) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
(712) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
% of Diplomas with Regents XE "Regents" Endorsement (c/a) Count of students earning Regents diplomas with honors (column c) divided by the count of students earning diplomas (column a).
% of Diplomas with Advanced Designation ((b+d)/a) Count of students earning Regents XE "Regents" diplomas with Advanced designation (column b+d) divided by the count of students earning diplomas (column a).
Credentials for Students with Disabilities (g) Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, and one of the following ReasonID XE "Reason Codes" codes:
(85 ) earned IEP XE "IEP" diploma and an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006
Troubleshooting XE "Troubleshooting" in Report C-1
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report C-1 may be generated using the Verification Reports tab. A sample detail report showing student data underlying the All Students row is shown below.
C-1 Verification of High School Completers XE "Completers" Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Report: August 2005June 2006 Graduates XE "Graduates"
Student Group: All Students
EMBED PBrush 6 Level 1 Errors Exist
High School Diplomas (a), (b), (c), (d)
Student ID NameCredential XE "Credential" EarnedCount900261029STUDENT, ARegents XE "Regents" Diploma w/ Honors1900260925STUDENT, BRegents XE "Regents" Diploma w/ Honors2900260476STUDENT, CRegents XE "Regents" Diploma3900260739STUDENT, DRegents XE "Regents" Diploma w/ CTE XE "Career & Technical Education" Endorsement4900260754STUDENT, ELocal Diploma5900260789STUDENT, FRegents XE "Regents" Diploma w/ Honors & CTE XE "Career & Technical Education" Endorsement6900260825STUDENT, GLocal Diploma w/ CTE XE "Career & Technical Education" Endorsement7
IEP XE "IEP" Diplomas (f)
Student ID NameCredential XE "Credential" EarnedCount900000135STUDENT, HIEP XE "IEP" Diploma1
** Indicates Students with Level 1 Errors
Date Printed Report C-1 Detail Page X of Y________________________________________________________________________
C-2 Verification of School Leavers XE "Leavers" and Dropouts XE "dropout"
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Period: July 2005June 2006
Student GroupCount of Students Who Left School Without Earning Credential XE "Credential" Reasons for Leaving Without Earning a Credential XE "Credential" Transferred to Another Public or Private School with DocumentationTransferred to an AHSEPP XE "GED" or HSEPPTransferred to Other Program Leading to GED XE "GED" Reached Maximum Legal Age/ XE "Maximum Legal Age" Left the Country/Deceased/Previously Counted as a DropoutDropped OutFirst TimeTransferred without DocumentationAll Students General EducationStudents with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemale MaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" Report C-2: Verification of School Leavers XE "Leavers" and Dropouts XE "dropout"
Narrative Description: The Verification of School Leavers XE "Leavers" and Dropouts XE "dropout" report shows the count of students who left school XE "school" before earning a credential during the reporting year and the reasons they left school. If a student drops out during the reporting year and returns to school at any time during the year and remains in school until the end of the school year, the student is not counted as a dropout. On the school report, the student will be counted as a transfer only for the school of last enrollment in the district. If the student transferred among district schools during the school year, the student will not be counted as a transfer on any school report, unless the students last intradistrict transfer occurred on June 30, 2006. Note: Counts of transfers are not reported on the New York State School Report Cards.
Report Specifications
Column Headings in Report C-2
Count of Students Who Left School Before Earning Credential XE "Credential" Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, with no subsequent new enrollment record before 07/01/2006, and one of the following ReasonID XE "Reason Codes" codes:
(119) completed highest grade in this school XE "school" , no credential awarded
(136) reached maximum legal age
(153) transferred to another public school XE "school" in this district or to an out-of-district placement XE "out-of-district placement"
(170) transferred to another New York State public school XE "school" with documentation
(204) transferred to a New York State nonpublic school XE "school" with documentation
(221) transferred to a school XE "school" outside New York State with documentation
(238) transferred to homebound XE "homebound" instruction provided by district
(255) transferred to home-schooling by parent or guardian
(272) transferred to post-secondary school XE "school" prior to earning a diploma XE "diploma"
(289) transferred to an AHSEPP XE "GED" or HSEPP
(306) transferred to other high school XE "school" equivalency (GED XE "GED" ) preparation
(323) transferred outside district by court XE "court" order
(340) left school XE "school" , first-time dropout XE "dropout"
(357) left school XE "school" , previously counted as dropout XE "dropout"
(391) long-term absence (20 consecutive unexcused days)
(408) permanent expulsion (student must be over compulsory attendance age)
(425) left school XE "school" , no documentation of transfer
(442) left the United States
(459) deceased
Reasons for Leaving Before Earning a Credential XE "Credential" :
Transferred to Another Public or Private School with Documentation Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006 with no subsequent new enrollment record before 07/01/2006, and one of the following ReasonID XE "Reason Codes" codes:
(119) completed highest grade in this school XE "school" , no credential awarded
(153) transferred to another public school XE "school" in this district or to an out-of-district placement XE "out-of-district placement"
(170) transferred to another New York State public school XE "school" with documentation
(204) transferred to a New York State nonpublic school XE "school" with documentation
(221) transferred to a school XE "school" outside New York State with documentation
(238) transferred to homebound XE "homebound" instruction provided by district
(255) transferred to home-schooling by parent or guardian
(272) transferred to post-secondary school XE "school" prior to earning a diploma XE "diploma"
(323) transferred outside district by court XE "court" order
Transferred to an AHSEPP XE "GED" or HSEPP Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, with no subsequent new enrollment record before 07/01/2006, and a ReasonID XE "Reason Codes" code of 289 (transferred to an AHSEPP or HSEPP).
Transferred to Other Program Leading to GED XE "GED" Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, with no subsequent new enrollment record before 07/01/2006, and a ReasonID XE "Reason Codes" code of 306 (transferred to other high school XE "school" equivalency (GED) preparation program).
Reached Maximum Legal Age XE "Maximum Legal Age" /Left the Country/Deceased/Previously Counted as a Dropout Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, with no subsequent new enrollment record before 07/01/2006, and one of the following ReasonID XE "Reason Codes" codes:
(136) reached maximum legal age
(357) left school XE "school" , previously counted as dropout XE "dropout"
(442) left the United States
(459) deceased
Dropped Out:
First Time Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, with no subsequent new enrollment record before 07/01/2006, and one of the following ReasonID XE "Reason Codes" codes:
(340) left school XE "school" , first-time dropout XE "dropout"
(391) long-term absence (20 consecutive unexcused days)
(408) permanent expulsion (student must be over compulsory attendance age)
Transferred without Documentation Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, inclusive, with no subsequent new enrollment record before 07/01/2006, and a ReasonID XE "Reason Codes" code of 425 (left school XE "school" , no documentation of transfer).
Troubleshooting XE "Troubleshooting" in Report C-2
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report C-2 may be generated using the Verification Reports tab. A sample detail report showing student data underlying the All Students row together with the reason for exit for that student counted in the report is shown below.
C-2 Verification of School Leavers XE "Leavers" and Dropouts XE "dropout" Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Period: July 2005June 2006
Student Group: All Students
EMBED PBrush 6 Level 1 Errors Exist
Transferred to Another Public or Private School with Documentation
Student ID NameReason for LeavingCount900263958STUDENT, ATransferred to Another School in this District XE "District" 1900279348STUDENT, BTransferred to another NYS Public School2900267011STUDENT, CTransferred to a NYS Non-public School3900309368STUDENT, DTransferred to a Post-secondary School4
Transferred to an AHSEPP XE "GED" or HSEPP
Student ID NameReason for LeavingCount900261279STUDENT, ETransferred to an AHSEPP XE "GED" or HSEPP1
Transferred to Other Program Leading to GED XE "GED"
Student ID NameReason for LeavingCount900260595STUDENT, FTransferred to Other GED XE "GED" Program1
Reached Maximum Legal Age XE "Maximum Legal Age" , etc.
Student ID NameReason for LeavingCount900260480STUDENT, GMaximum Legal Age XE "Maximum Legal Age" 1**900364486STUDENT, HLeft the U.S.2900381827STUDENT, IDeceased3
Dropped Out First Time
Student ID NameReason for LeavingCount**900261809STUDENT, JDropout First Time1
Transferred without Documentation
Student ID NameReason for LeavingCount900066005STUDENT, KLeft School no Documentation of Transfer XE "Transfer" 1
** Indicates Students with Level 1 Errors
Date Printed Report C-2 Detail Page X of Y________________________________________________________________________
C-3 Verification of Postgraduate Plans of High School Graduates XE "Graduates"
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Report: August 2005, January 2006, and June 2006 Graduates XE "Graduates"
Student GroupCount of Credentials AwardedNumber to Post-Secondary in NYSNumber to Post-Secondary Outside NYSNumber to EmploymentNumber to Military ServiceNumber to Adult ServicesOther (known plan)Unknown4-Year College2-Year CollegeOther Post-Secondary4-Year College2-Year CollegeOther Post-SecondaryAll Students General EducationStudents with DisabilitiesStudents Who Earned Local or Regents DiplomasStudents Who Earned Other CredentialsReport C-3: Verification of Postgraduate Plans of High School Graduates XE "Graduates"
Narrative Description: The Verification of Postgraduate Plans for High School Graduates XE "Graduates" report shows the postgraduate plans for students who earned a credential during the reporting year. Postgraduate Plans are required XE "required" for all students with disabilities XE "students with disabilities" in the STEP file.
Report Specifications
Column Headings in Report C-3
Count of Credentials Awarded Count of students who earned a credential and have a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006, and one of the following ReasonID XE "Reason Codes" codes: 17, 34, 51, 68, 85, 102, 595, 612, 680, 697, 714, 731, 762, 779, 796, or 813.
Number to Post-Secondary in NYS:
4-Year College count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 1.
2-Year College count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 2.
Other Post-Secondary count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 3.
Number to Post-Secondary Outside NYS:
4-Year College count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 4.
2-Year College count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 5.
Other Post-Secondary count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 6.
Number to Employment Count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 7.
Number to Military Service Count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 8.
Number to Adult Services Count of students with disabilities XE "students with disabilities" who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 10
Other (known plan) Count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 9.
Unknown Count of students who earned a credential between 07/01/2005 and 06/30/2006 and have a PostGraduatePlanID XE "post graduate plan" = 11.
Row Headings Unique to Report C-3
Students Who Earned Regents or Local Diplomas Count of students with a ProgramServiceID XE "Program Service ID Codes" = 11, an EndingDate XE "EndingDate" between 07/01/2005 and 6/30/2006, and one of the following ReasonID XE "Reason Codes" codes:
(17) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors, for students entering grade 9 prior to July 1, 2001
(34) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors, for students entering grade 9 prior to July 1, 2001
(51) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior to July 1, 2001
(68) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement
(595) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement
(612) graduated, earned local diploma XE "diploma" without Regents XE "Regents" endorsement but with career and technical education endorsement
(680) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation
(697) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation and with career and technical education endorsement
(714) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation with honors
(731) graduated, earned a Regents XE "Regents" diploma XE "diploma" with advanced designation with honors and with career and technical education endorsement
(762) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors, for students entering grade 9 on or after July 1, 2001
(779) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors, for students entering grade 9 on or after July 1, 2001
(796) graduated, earned Regents XE "Regents" diploma XE "diploma" without honors but with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
(813) graduated, earned Regents XE "Regents" diploma XE "diploma" with honors and with career and technical education endorsement, for students entering grade 9 prior on or after July 1, 2001
Students Who Earned IEP XE "IEP" Diplomas XE "Certificates" Count of students with a
ProgramServiceID XE "Program Service ID Codes" = 11, and a ReasonID XE "Reason Codes" = 85 (earned IEP XE "IEP" diploma) with an EndingDate XE "EndingDate" between 07/01/2005 and 06/30/2006; or a ReasonID = XE "diploma" 102 (earned local certificate) with an EndingDate XE "EndingDate" between 07/01/2005 and 01/31/2006.
Troubleshooting XE "Troubleshooting" in Report C-3
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report C-3 may be generated using the Verification Reports tab. A sample detail report (Detail Report C-3) showing student data for the Students with Disabilities subgroup together with the postgraduate plan of the student counted in the report is shown below.
C-3 Verification of Postgraduate Plans of High School Graduates XE "Graduates" Detail
District XE "District" : 000000000000 SAMPLE DISTRICT
School: 000000000001 SAMPLE SCHOOL
Report: August 2005, January 2006, and June 2006 Graduates XE "Graduates"
Student Group: Students with Disabilities
EMBED PBrush 6 Level 1 Errors Exist
To Other Postsecondary School XE "Postsecondary School" in NYS
Student IDNameCredential XE "Credential" EarnedCount900279256STUDENT, AIEP XE "IEP" Diploma1
To Employment
Student IDNameCredential XE "Credential" EarnedCount900267615STUDENT, BRegents XE "Regents" Diploma1
Other
Student IDNameCredential XE "Credential" EarnedCount900260754STUDENT, CRegents XE "Regents" Diploma1900273698STUDENT, DLocal Diploma2900268953STUDENT, EIEP XE "IEP" Diploma3
** Indicates Students with Level 1 Errors
Date Printed Report C-3 Page X of Y
________________________________________________________________________
C-4 Verification of Dropout Rate XE "Dropout Rate"
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Report: July 2005June 2006 Dropouts XE "dropout"
Student GroupNumber of Dropouts XE "dropout" Enrollment XE "Enrollment" Dropout Rate XE "Dropout Rate" All Students General EducationStudents with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemale MaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant"
Report C-4: Verification of Dropout Rate XE "Dropout Rate"
Narrative Description: The Verification of Dropout Rate XE "Dropout Rate" report shows the number of students enrolled on BEDS day of 2005, as reported in STEP, who dropped out during the reporting year.
Report Specifications
Column Headings in Report C-4
Number of Dropouts XE "dropout" Count of students who were enrolled during the 2005-06 school XE "school" year whose most recent enrollment record has one of the following ReasonID XE "Reason Codes" codes:
(136) reached maximum legal age
(340) left school XE "school" , first-time dropout XE "dropout"
(391) long-term absence (20 consecutive unexcused days)
(408) permanent expulsion (student must be over compulsory attendance age)
(425) left school XE "school" , no documentation of transfer
Enrollment XE "Enrollment" Number of students in grades 9, 10, 11 and 12, plus any ungraded students who reached the age of 14 by BEDS Day 2005 who were reported in STEP as enrolled in the school XE "school" or district on BEDS Day 2005.
Dropout Rate XE "Dropout Rate" The number of dropouts divided by the enrollment expressed as a percentage.
Troubleshooting XE "Troubleshooting" in Report C-4
Detail reports of data in the STEP database that are used to produce an individual row of aggregated data in Report C-4 may be generated using the Verification Reports tab.
Understanding Final Verification Reports XE "Final Verification Reports" : Group D
Narrative Description: Group D Final Verification Reports XE "Final Verification Reports" show enrollment outcome and Regents examination performance for students who first entered grade 9 in the 2000-01, 2001-02 and 2002-03 school years or were ungraded students with disabilities who reached the age of 17 in the 2000-01, 2001-02 or 2002-03 school years. Group D reports use different selection criteria than are used to define cohorts for school and district accountability; therefore, counts of students will not match the cohort counts displayed on Group A reports. Students who met the following criteria are included in Group D reports:
For the 2000 cohort, students were selected who entered grade 9 for the first time in 2000-01 or who were ungraded students with disabilities who reached the age of 17 in the 2000-01 school year. For the 2001 cohort, students were selected who entered grade 9 for the first time in 2001-02 or who were ungraded students with disabilities who reached the age of 17 in the 2001-02 school year. For the 2002 cohort, students were selected who entered grade 9 for the first time in 2002-03 or who were ungraded students with disabilities who reached the age of 17 in the 2002-03 school year.
Students were included in a district or school cohort if their last enrollment record as of June 30, 2006 reported a minimum enrollment of five months in that district or school.
Students whose last enrollment record in a district showed that as of June 30, 2006 they had transferred to another public school district in New York State (end reason code 170) are eliminated from the report because they should have had a duplicate record reported by the school district to which they transferred.
Similarly, students whose last enrollment record indicated that they had transferred to a nonpublic school, transferred out of State, transferred to home-schooling provided by the parent, been transferred by court order, left the U.S., or died are eliminated (end reason codes 204, 221, 255, 323, 442 and 459, respectively).
The remaining students are divided into five groups according to their latest STEP enrollment record:
Those who had graduated (earned a Local or Regents diploma) on or before June 30, 2006 as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 17, 595, 34, 51, 68, 612, 680, 697, 714, 731, 762, 779, 796, 813.
Those who earned an IEP Diploma on or before June 30, 2006 as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 85 or 102.
Those who were still enrolled on June 30, 2006, as indicated by an enrollment record with no ending date or an ending date after June 30, 2006;
Those who had dropped out as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 136, 340, 357, 391, 408 or 425; and
Those who had transferred to a GED program, as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 289 or 306.
All students whose last enrollment record indicated that they had transferred to GED programs, including those who had transferred to programs not covered under Commissioners Regulations 100.7; that is, high school equivalency preparation programs and alternative high school equivalency preparation programs, were counted as transferring to GED.
Report D-1: Verification of Outcome Summary of Total Cohort shows the outcome status (graduated, earned IEP diploma, still enrolled, transferred to GED or dropped out) as of June 30, 2006 for students who first entered grade 9 in 200102 and 200203;
Report D-2: Verification of Total Cohort Performance on Regents Examinations shows the performance of students in the total cohort by outcome status, on the Regents examination requirements in English, mathematics, science, global history and geography and US history and government.
Report Specifications
Row Headings Common to Group D Reports
All Students General-education students and students with disabilities XE "students with disabilities" .
General Education Students Students who do not have a program service period record that identifies them as disabled. All students are classified as general education unless otherwise specified.
Students with Disabilities Students who have a program service period record with a ProgramServiceID of 352, 363, 385, 396, 407, 418, 429, 440, 451, 462, 473, 484, or 495 and no EndingDate XE "EndingDate" or an EndingDate on the last day of enrollment.
American Indian/Alaskan Native Students who have a student demographic record race/ethnicity field = I.
Asian or Pacific Islander Students who have a student demographic record race/ethnicity field = A.
Black (Not Hispanic) Students who have a student demographic record race/ethnicity field = B.
Hispanic Students who have a student demographic record race/ethnicity field = H.
White Students who have a student demographic record race/ethnicity field = W.
Female Students who have a student demographic record gender field = F.
Male Students who have a student demographic record gender field = M.
English Proficient Students who do not have a program service period record that identifies the student as "Not English Proficient."
Limited English Proficient Students who have a program service period record with a ProgramServiceID of 231.
Economically Disadvantaged XE "Economically Disadvantaged" Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 198.
Not Economically Disadvantaged XE "Economically Disadvantaged" Students who do not have a program service period record that identifies the student as "Economically Disadvantaged."
Migrant XE "Migrant" Students who have a program service period record with a ProgramServiceID XE "Program Service ID Codes" of 330.
Not Migrant XE "Migrant" Students who do not have a program service period record that identifies the student as Migrant.
Troubleshooting XE "Troubleshooting" in Group D Reports
The graduation cohort used for school accountability excludes a number of students. The group D reports include certain students who have been excluded from accountability cohort membership. The D reports are intended to be useful in gaining a better understanding of high school completion and performance of the "whole" cohort.
The resulting cohort count will differ from the accountability cohort and/or graduation rate cohort count primarily in inclusion of students who had dropped out of school or transferred to GED prior to the critical beds day for their accountability cohort and in the inclusion of students who transferred into the school after the critical beds day for their accountability cohort. Counts of students in the Total Cohort will be incorrect if exit reasons have not been accurately recorded for students who are no longer enrolled in the district. An area of particular vulnerability is for students who have been excluded from the school accountability cohort for their cohort year.
Regents performance of the Total Cohort will be affected by scores earned by students who transferred into a district after the critical BEDS day for their accountability cohort . For this reason it is essential to ensure that scores earned by students who were enrolled in other districts must be entered in STEP when the student enrolls.
Detail reports may be generated for each Group D report. Each page of the detail report shows the detail from one row of the corresponding verification.
D-1 Verification of Total Cohort Enrollment Outcomes
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Cohort XE "Cohort" : 2000 Total Cohort After 6 Years
Student GroupCount of Students in the Total Cohort XE "Cohort"
Count of
Graduates with Regents or Local DiplomasCount of Students Earning IEP Diplomas or Local CertificatesCount of Students Transferred to GED Preparation ProgramsCount of Students Still Enrolled
Count of Students who Dropped OutAll Students General EducationStudents with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemaleMaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" Report D-1: Verification of Total Cohort Enrollment Outcome Summary
Narrative Description: The Verification of Total Cohort Enrollment Outcome Summary XE "Leavers" XE "dropout" shows the outcome status (graduated, earned IEP diploma, still enrolled, transferred to GED or dropped out) as of June 30, 2006 for students who first entered grade 9 in 200001, 200102 and 200203 (or for ungraded students with disabilities, turned 17 during the school year). Each students outcome is determined by selecting the last enrollment record reported for each student and grouping end reason codes into outcomes for reporting.
Column Headings in Report D-1
Total Cohort Members For the 2000 cohort, students who entered grade 9 for the first time in 2000-01 or who were ungraded students with disabilities who reached the age of 17 in the 2000-01 school year. For the 2001 cohort, students who entered grade 9 for the first time in 2001-02 or who were ungraded students with disabilities who reached the age of 17 in the 2001-02 school year. For the 2002 cohort, students who entered grade 9 for the first time in 2002-03 or who were ungraded students with disabilities who reached the age of 17 in the 2002-03 school year.
Count of Graduates with Regents or Local Diplomas Count of Total Cohort Members who had graduated (earned a Local or Regents diploma) on or before June 30, 2006 as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 17, 595, 34, 51, 68, 612, 680, 697, 714, 731, 762, 779, 796, 813.
Count of Students Earning IEP Diplomas Count of Total Cohort Members who earned an IEP Diploma on or before June 30, 2006 as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 85 or 102.
Count of Students Still Enrolled Count of Total Cohort Members who were still enrolled on June 30, 2006, as indicated by an enrollment record with no ending date or an ending date after June 30, 2006
Count of Students Transferred to GED Preparation Programs Count of Total Cohort Members who had transferred to a GED program, as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 289 or 306.
Count of Dropouts Count of Total Cohort Members who had dropped out as indicated by an enrollment ending date on or before June 30, 2006 and an ending reason code of 136, 340, 357, 391, 408 or 425.D-2 Verification of Total Cohort Performance on Regents Examinations
District XE "District" : 000000000000 Sample District
School: 000000000001 Sample School
Cohort XE "Cohort" : 2000 Total Cohort After 6 Years (as of June 30, 2006)
Subject: English
Student GroupCount of Students in the Total Cohort XE "Cohort"
Count of Students with Highest Regents Examination Score in Interval
No Score0 to 5455 to 6465 to 84 85 to 100All Students General EducationStudents with DisabilitiesAmerican Indian/Alaskan NativeAsian or Pacific IslanderBlack (not Hispanic)HispanicWhiteFemaleMaleEnglish ProficientLimited English ProficientEconomically Disadvantaged XE "Economically Disadvantaged" Not Economically Disadvantaged XE "Economically Disadvantaged" Migrant XE "Migrant" Not Migrant XE "Migrant" Report D-2: Verification of Total Cohort Performance on Regents Examinations
Narrative Description: The Verification of Total Cohort Performance on Regents Examinations shows the performance of students in the 2000, 2001 and 2002 Total Cohorts on the Regents examination requirements in English, mathematics, global history and geography, US history and government and science. The highest score earned as of June 30, 2006 is reported for each student in each subject area.
Column Headings in Report D-2
Total Cohort Members For the 2000 cohort, students who entered grade 9 for the first time in 2000-01 or who were ungraded students with disabilities who reached the age of 17 in the 2000-01 school year. For the 2001 cohort, students who entered grade 9 for the first time in 2001-02 or who were ungraded students with disabilities who reached the age of 17 in the 2001-02 school year. For the 2002 cohort, students who entered grade 9 for the first time in 2002-03 or who were ungraded students with disabilities who reached the age of 17 in the 2002-03 school year.
Count of Students with Highest Regents Examination Score in Interval
No Score Count of students in the total cohort who had no score reported for the Regents examination being reported
0 to 54 Count of students in the total cohort whose highest Regents score reported was between 0 and 54.
55 to 64 Count of students in the total cohort whose highest Regents score reported was between 55 and 64.
65 to 84 Count of students in the total cohort whose highest Regents score reported was between 65 and 84.
85 to 100 Count of students in the total cohort whose highest Regents score reported was between 85 and 100.
Submitting Files and theSchool Superintendents Certification of Data
After the Final Verification Reports XE "Final Verification Reports" have been generated and reviewed for accuracy, the school XE "school" superintendent must also review the reports and certify that they are correct before the STEP file may be submitted to the Department. Once the school superintendent has reviewed the reports and confirmed that they reflect the schools data, the school superintendent must sign and date the School Superintendents Certification of Data form. This sample of the form may be found on the next page and can be generated by clicking on the School Superintendents Certification of Data box in the Final Verification Reports tab. (This box may only be accessed when all Final Verification Reports have been printed.) One copy of the certification XE "Superintendent's Certification" form (not the Final Verification Reports) must be sent to each of the following:
Your district superintendent (if you are a component district of a BOCES XE "BOCES" ); and
Your RIC XE "Regional Information Center" or Big 5 XE "Big 5" coordinator.
When you are ready to export your complete, clean, error XE "error" -free data into an electronic file for submission to your Regional Information Center XE "Regional Information Center" (RIC) or Big 5 XE "Big 5" coordinator, using the Export XE "Export" tab indicate in the File Location box where you wish to save your file (e.g., c:\, if you are saving your file on your c-drive). An edit check must be run (click on the Edit Check box in the Export tab) before the file may be exported. When the file is accurate and there are no Level 1 error XE "Level 1 error" s that appear in the export edit check, click on the Export box. STEP will automatically name the file as [your BEDS code XE "BEDS code" ].spd. Files for all school XE "school" s in a district must be combined with the district file for secure submission to the RIC/Big 5. Contact your RIC/Big 5 for directions for submitting secure files to them.
The district should keep on file one copy of the Final Verification Reports XE "Final Verification Reports" approved by the school XE "school" superintendent. When the Department receives an electronic STEP file from the district, the Department will generate a set of Final Verification Reports using that file. These reports will be sent to the district so that the district can verify that the file received by the Department contains the data certified by the Superintendent. If you need to resubmit STEP data to the Department after you have reviewed the Department-generated Final Verification Reports, use the School Superintendents Re-Certification of Data (For STEP File Resubmissions) form sent to you with your Final Verification Reports.
RICs/Big 5 XE "Big 5" school XE "school" districts may submit district files to the Department until August 4, 2006 (for districts with schools in need of improvement and/or schools that did not make their adequate yearly progress target in 200405) and August 18, 2006 (for all other districts). Data submitted to the Department by these deadlines XE "deadline" will appear on report cards for the 200506 school year and will determine accountability XE "accountability" status for schools and districts. To meet these deadlines, RICs will set separate deadlines for districts to submit complete, accurate STEP files to them. Districts are encouraged to submit files before the RIC XE "Regional Information Center" designated deadline so that they can submit a second, corrected file before that deadline, if necessary.
School Superintendent's Certification of Data
To: Jean C. Stevens
Interim Deputy Commissioner
I have reviewed the STEP Final Verification Reports XE "Final Verification Reports" for my school XE "school" district, produced by STEP Version x.xx. I understand the following procedures for verifying and submitting STEP data as stated in the 2005-06 STEP Manual, which is available at the following Web address: http://www.emsc.nysed.gov/irts/STEP/home.html
The STEP data files for the Big 5 XE "Big 5" School Districts and other school XE "school" districts with secondary schools in improvement status and/or schools that did not make adequate yearly progress on secondary level measures must be submitted to SED no later than August 4, 2006. The last day for all other districts to submit district STEP files to SED is August 18, 2006. STEP file received by SED on or before the district's deadline XE "deadline" will be used in the school and district report cards and to determine accountability XE "accountability" status for schools and districts. No corrections will be allowed after these dates.
Each RIC XE "Regional Information Center" /Big 5 XE "Big 5" school XE "school" district will set a deadline XE "deadline" for the superintendent to certify STEP files so that all files can be transmitted to SED by the August 4 or August 18, 2006 deadline.
SED will produce and mail district Final Verification Reports XE "Final Verification Reports" for STEP files in the order in which files are received. Districts should compare these reports with the reports produced by the district and certified by the school XE "school" superintendent to confirm that the data transmitted to SED were identical to the data certified by the superintendent.
I certify that I have reviewed these reports with all school principals and that all school XE "school" building and district statistics contained in this STEP Final Verification Reports XE "Final Verification Reports" produced in the district are accurate and give permission for these data to be transmitted to the New York State Education Department. I understand that the most current data file received by the Department by August 4 or August 18, 2006, my district's deadline XE "deadline" , will be used to generate statistics for the school and district report cards and other State reports for the 2005-06 school year.
This is my ________________ signed Superintendents Certification for STEP VERSION x.xx
(Submission Number)
Superintendents Signature Date of Signature
Superintendent's Name (Please print) School District XE "District" Name and BEDS Code
cc: RIC XE "Regional Information Center" Director or Big 5 XE "Big 5" Coordinator
District XE "District" Superintendent
Note: I have sent copies of this certification XE "Superintendent's Certification" form to my district superintendent (if I am a component district of a BOCES XE "BOCES" ) and to my RIC XE "Regional Information Center" or Big 5 XE "Big 5" coordinator who must transmit this certification to SED before SED will process the STEP file. I have kept the STEP Final Verification Reports XE "Final Verification Reports" produced in my district on file in the district.
Appendix I XE "Appendix I" : STEP Code Lists
Non-Program Service XE "Program Service" Codes 146
Assessment XE "Assessment" Measure Code XE "Measure Code" s 147
Assessment XE "Assessment" Language Codes XE "Assessment Language Codes" 149
Program Service XE "Program Service" ID Codes XE "Program Service ID Codes" 150
Reason Codes XE "Reason Codes" for Program Service XE "Program Service" Records 152
Non-Program Service XE "Program Service" Codes
200506
Use these codes to build the Student Demographic XE "Demographic" Table records.
FieldCodeDescriptionrace/ethnicityIAmerican Indian or Alaskan Native race/ethnicityAAsian or Pacific Islander race/ethnicityBBlack (not Hispanic origin)race/ethnicityHHispanicrace/ethnicityWWhite (not Hispanic origin)gender XE "gender" MMalegender XE "gender" FFemalegrade6Grade XE "Grade Level" 6grade7Grade XE "Grade Level" 7grade8Grade XE "Grade Level" 8grade9Grade XE "Grade Level" 9grade10Grade XE "Grade Level" 10grade11Grade XE "Grade Level" 11grade12Grade XE "Grade Level" 12grade14Ungraded Secondarypost graduate plan XE "post graduate plan" 1Attend 4-year college in NYSpost graduate plan XE "post graduate plan" 2Attend 2-year college in NYSpost graduate plan XE "post graduate plan" 3Attend other postsecondary school XE "school" in NYSpost graduate plan XE "post graduate plan" 4Attend 4-year college outside NYSpost graduate plan XE "post graduate plan" 5Attend 2-year college outside NYSpost graduate plan XE "post graduate plan" 6Attend other postsecondary school XE "school" outside NYSpost graduate plan XE "post graduate plan" 7Seek employmentpost graduate plan XE "post graduate plan" 8Enlist in the militarypost graduate plan XE "post graduate plan" 9Other known planpost graduate plan XE "post graduate plan" 10Attend an adult services programpost graduate plan XE "post graduate plan" 11Unknown
A post graduate plan XE "post graduate plan" is required XE "required" for all students with disabilities XE "students with disabilities" whose enrollment record ends.
Assessment XE "Assessment" Measure Code XE "Measure Code" s
200506
Use these codes to build the Student Assessment XE "Assessment" Data Table records.
020RCT XE "Regents Competency Tests" Reading021RCT XE "Regents Competency Tests" Writing022RCT XE "Regents Competency Tests" Mathematics060 Second Language Proficiency in French023RCT XE "Regents Competency Tests" Science061Second Language Proficiency in German024RCT XE "Regents Competency Tests" Global Studies062Second Language Proficiency in Italian025RCT XE "Regents Competency Tests" U.S. History and Government063Second Language Proficiency in Latin 026Native Language Writing Test XE "Native Language Writing Test" 064Second Language Proficiency in Spanish 040Regents XE "Regents" Comprehensive English041Regents XE "Regents" Sequential Mathematics, Course I (last administered January 2002)070Career Ed. Proficiency, Intro to Occupations (last administered June 2004)042Regents XE "Regents" Sequential Mathematics, Course II (last administered January 2003)080NYSAA XE "New York State Alternate Assessment" in English Language Arts, 200102 school XE "school" year only043Regents XE "Regents" Sequential Mathematics, Course III (last administered January 2004)081NYSAA XE "New York State Alternate Assessment" in Mathematics, Science, and Technology, 200102 school XE "school" year only044Regents XE "Regents" Mathematics A082NYSAA XE "New York State Alternate Assessment" in Health, Physical Ed. and Family and Consumer Sciences, 200102 school XE "school" year only045Regents XE "Regents" Mathematics B083NYSAA XE "New York State Alternate Assessment" in Social Studies, 200102 school XE "school" year only046Regents XE "Regents" Earth Science, Program Modification (last administered June 2000)084NYSAA XE "New York State Alternate Assessment" in Career Development and Occupational Studies (Optional), 200102 school XE "school" year only047Regents XE "Regents" Earth Science (last administered January 2001)085NYSAA XE "New York State Alternate Assessment" in The Arts, 200102 school XE "school" year only048Regents XE "Regents" Biology (last administered January 2001)608NYSAA XE "New York State Alternate Assessment" in English Language Arts (performance level), beginning with the 200203 school XE "school" year049Regents XE "Regents" Chemistry (last administered January 2002)609NYSAA XE "New York State Alternate Assessment" in Mathematics (performance level), beginning with the 200203 school XE "school" year050Regents XE "Regents" Physics (last administered January 2002)610NYSAA XE "New York State Alternate Assessment" in Social Studies (performance level), beginning with the 200203 school XE "school" year051Regents XE "Regents" Global Studies (last administered January 2000)611NYSAA XE "New York State Alternate Assessment" in Science (performance level), beginning with the 200203 school XE "school" year052Regents XE "Regents" U.S. History and Government053Regents XE "Regents" Comprehensive FrenchApproved Alternatives XE "Approved Alternative" RCT XE "Regents Competency Tests" Tests054Regents XE "Regents" Comprehensive German101ACT Reading Test055Regents XE "Regents" Comprehensive Hebrew102ACT English Test056Regents XE "Regents" Comprehensive Italian103ACT Mathematics Test057Regents XE "Regents" Comprehensive Latin104ACT Science Reasoning058Regents XE "Regents" Comprehensive Spanish110SAT I Verbal059Regents XE "Regents" Living Environment111SAT I Mathematics200Regents XE "Regents" Physical Setting/Earth Science201Regents XE "Regents" Physical Setting/Chemistry202Regents XE "Regents" Physical Setting/Physics203Regents XE "Regents" Global History and GeographyNOTE: Tests not currently available are not in boldface print.
Assessment XE "Assessment" Measure Code XE "Measure Code" s (continued)
200506
Approved Alternatives XE "Approved Alternative" Regents XE "Regents" Examinations XE "Regents Examination" 185SAT II German Listening and Reading112SAT II Writing/English Composition (pre 7/1/99)186SAT II Modern Hebrew113SAT II Literature (pre 7/1/99)187SAT II Italian114SAT II Mathematics Level I (pre 7/1/99)188SAT II Latin115SAT II Mathematics Level II (pre 7/1/99)189SAT II Spanish Listening and Reading119AICE English Examination190SAT II Japanese Listening and Reading 120AP Language and Composition191SAT II Chinese Listening and Reading121AP Literature and Composition199CTE/ XE "Career & Technical Education" Tech-Prep Technical Skills assessment122IB English A1 Standard LevelComponent Retests XE "Component Retests" 123IB English A1 Higher Level300Component Retest in Comprehensive English, Component A124IB Mathematics Studies Standard Level301Component Retest in Comprehensive English, Component B125IB Mathematics Methods Standard Level302Component Retest in Math, Component 4126IB Mathematics Higher Level303Component Retest in Math, Component 5127AICE Mathematics Examination304Component Retest in Math, Component 6128AP Calculus AB Examination305Component Retest in Math, Component 7129AP Calculus BC ExaminationSpecial Circumstances130IGSCE (International General Certificate of Secondary Education)401Student entered NYS school XE "school" for 1st time in grade 11 and was exempted from Regents XE "Regents" Global History131SAT II Mathematics Level IC402Student entered NYS school XE "school" for 1st time in grade 12 and was exempted from Regents XE "Regents" science132SAT II Mathematics Level IIC411English Locally Selected Assessment XE "Locally Selected Assessment" XE "Assessment" for Students with Disabilities133 SAT II Biology412Mathematics Locally Selected Assessment XE "Locally Selected Assessment" XE "Assessment" for Students with Disabilities134SAT II U.S. History413Science Locally Selected Assessment XE "Locally Selected Assessment" XE "Assessment" for Students with Disabilities135AP Biology414Social Studies Locally Selected Assessment XE "Locally Selected Assessment" XE "Assessment" for Students with Disabilities136AP U.S. HistoryNew York State English as a Second Language Achievement Test XE "New York State English as a Second Language Achievement Test" (NYSESLAT)137AP World History530NYSESLAT XE "New York State English as a Second Language Achievement Test" Speaking Test Grades 7-8 (raw score)179SAT II Biology (grade 9 prior to 19992000)531NYSESLAT XE "New York State English as a Second Language Achievement Test" Writing Test Grades 7-8 (raw score)180SAT II Chemistry532NYSESLAT XE "New York State English as a Second Language Achievement Test" Reading Test Grades 7-8 (raw score)181SAT II Physics533NYSESLAT XE "New York State English as a Second Language Achievement Test" Listening Test Grades 7-8 (raw score)182SAT II World History/European History (pre 9899)540NYSESLAT XE "New York State English as a Second Language Achievement Test" Speaking Test Grades 9-12 (raw score)183SAT II American History & Social Studies (pre 9899)541NYSESLAT XE "New York State English as a Second Language Achievement Test" Writing Test Grades 9-12 (raw score)184SAT II French Listening and Reading542NYSESLAT XE "New York State English as a Second Language Achievement Test" Reading Test Grades 9-12 (raw score)543NYSESLAT XE "New York State English as a Second Language Achievement Test" Listening Test Grades 9-12 (raw score)NOTE: Tests not currently available are not bolded.
Assessment XE "Assessment" Language Codes XE "Assessment Language Codes"
200506
Use these codes to build the Student Assessment XE "Assessment" Data Table records.
00English11Hebrew22Russian01Albanian12Hindi23Serbo-Croatian02Amharic13Italian24Spanish03Arabic14Japanese25Tagalog04Burmese15Korean26Thai05Chinese16Khmer27Turkish06Farsi17Lao28Urdu07French18Malay29Vietnamese08German19Polish09Greek20Portuguese10Haitian Creole21Romanian99Other
Program Service XE "Program Service" ID Codes XE "Program Service ID Codes"
200506
Use these codes to create Program Service XE "Program Service" Period Table records.
CodeDescriptionEnrollment XE "Enrollment" 11Regular School Year Enrollment XE "Enrollment" 22Foreign Exchange Student XE "Foreign Exchange Student" 5555Walk-in Enrollment XE "Enrollment" 5654AHSEPP XE "GED" or HSEPP Enrollment XE "Enrollment" Grade XE "Grade Level" 33Ungraded Secondary, 7-1244Grade XE "Grade Level" 1255Grade XE "Grade Level" 1166Grade XE "Grade Level" 1077Grade XE "Grade Level" 988Grade XE "Grade Level" 899Grade XE "Grade Level" 7110Grade XE "Grade Level" 6121Grade XE "Grade Level" 5132Grade XE "Grade Level" 4143Grade XE "Grade Level" 3154Grade XE "Grade Level" 2165Grade XE "Grade Level" 1176Ungraded Elementary, K-65665GEDProgram187Neglected/ XE "Neglected/Delinquent" Delinquent198Poverty XE "Economically Disadvantaged" (from low-income family)209Academic Intervention Services220Alternate Assessment XE "Alternate Assessment" XE "Assessment" Program253Exempt from Cohort XE "Cohort" (LEP/ XE "LEP/ELL" ELL)264504 Plan 275Summer School XE "Summer School" Enrollment XE "Enrollment" 330Migrant XE "Migrant" LEP XE "LEP/ELL" 231LEP XE "LEP/ELL" NCLB XE "No Child Left Behind Act" 5533Supplemental Services for Schools in Need of Improvement under NCLB XE "No Child Left Behind Act" 5544Public School Choice XE "School Choice" under NCLB XE "No Child Left Behind Act" 5566Homeless XE "Homeless" Funding286Title I XE "Title I" 308LEP XE "LEP/ELL" General Aid (Part 154 funding)341ERSS Educationally Related Support Services5720Title II XE "Title I" I Services to Non-Immigrant LEP XE "LEP/ELL" students5731Title II XE "Title I" I Language Instruction Immigrant LEP XE "LEP/ELL" students5742Title II XE "Title I" I Part B, subpart 4:Emergency Immigrant Education ProgramDisability352Autism363Emotional Disturbance385Learning Disability396Mental Retardation407Deafness418Hearing Impairment429Speech or Language Impairment440Visual Impairment (includes Blindness)451Orthopedic Impairment462Other Health Impairment473Multiple Disabilities484Deaf-Blindness495Traumatic Brain Injury506Removed from general education classes for 20% or less 517Removed from general education classes for 21-60%528Removed from general education classes for more than 60%539All separate settingSafety Net550Eligible for safety net XE "safety net" in English572Eligible for safety net XE "safety net" in Mathematics583Eligible for safety net XE "safety net" in Global History & Geography594Eligible for safety net XE "safety net" in U.S. History & Government605Eligible for safety net XE "safety net" in ScienceCareer and Technical Education (CTE) XE "Career & Technical Education" 5577Career Technical Education (CTE) XE "Career & Technical Education" - with Technical Endorsement5588Career Technical Education (CTE) XE "Career & Technical Education" - Other5599Tech-Prep - with Technical Endorsement5610Tech-Prep Other
200506 Reason Codes XE "Reason Codes" for Program Service XE "Program Service" Records
For each enrollment record with an ending date, a code (with a category of Enrollment XE "Enrollment" ) from this table should be entered in the ReasonID XE "Reason Codes" field. For each Career Technical Education record with an ending date, a code (with a category of CTE XE "Career & Technical Education" ) from this table should be entered in the ReasonID field.
CodeReason Category17Graduated earned Regents XE "Regents" Diploma with Honors, for students entering grade 9 prior to July 1, 2001Enrollment XE "Enrollment" 595Graduated earned Regents XE "Regents" Diploma with Honors and with Career & Technical Education Endorsement, for students entering grade 9 prior to July 1, 2001Enrollment XE "Enrollment" 34Graduated earned Regents XE "Regents" Diploma without Honors, for students entering grade 9 prior to July 1, 2001Enrollment XE "Enrollment" 51Graduated earned Regents XE "Regents" Diploma without Honors with Career & Technical Education Endorsement, for students entering grade 9 prior to July 1, 2001Enrollment XE "Enrollment" 68Graduated earned Local Diploma without Regents XE "Regents" EndorsementEnrollment XE "Enrollment" 612Graduated earned Local Diploma without Regents XE "Regents" Endorsement but with Career & Technical Education EndorsementEnrollment XE "Enrollment" 680Graduated earned Regents XE "Regents" Diploma with Advanced DesignationEnrollment XE "Enrollment" 697Graduated earned Regents XE "Regents" Diploma with Advanced Designation with Career & Technical Education EndorsementEnrollment XE "Enrollment" 714Graduated earned Regents XE "Regents" Diploma with Advanced Designation with Honors Enrollment XE "Enrollment" 731Graduated earned Regents XE "Regents" Diploma with Advanced Designation with Honors and with Career & Technical Education EndorsementEnrollment XE "Enrollment" 762Graduated earned Regents XE "Regents" Diploma with Honors, for students entering grade 9 on or after July 1, 2001Enrollment XE "Enrollment" 779Graduated earned Regents XE "Regents" Diploma without Honors, for students entering grade 9 on or after July 1, 2001Enrollment XE "Enrollment" 796Graduated earned Regents XE "Regents" Diploma without Honors and with Career & Technical Education Endorsement, for students entering grade 9 on or after July 1, 2001Enrollment XE "Enrollment" 813Graduated earned Regents XE "Regents" Diploma with Honors and with Career & Technical Education Endorsement, for students entering grade 9 on or after July 1, 2001Enrollment XE "Enrollment" 85Earned IEP XE "IEP" Diploma Enrollment XE "Enrollment" 629Previously Earned IEP XE "IEP" DiplomaEnrollment XE "Enrollment" 102Earned Local Certificate, not available on or after February 1, 2005Enrollment XE "Enrollment" 738Earned a High School Equivalency Diploma (GED) XE "GED" Enrollment XE "Enrollment" 119Completed Highest Grade XE "Grade Level" in This School No Credential XE "Credential" AwardedEnrollment XE "Enrollment" 136Reached Maximum Legal Age XE "Maximum Legal Age" Enrollment XE "Enrollment" 153Transferred to Another School in This District XE "District" or to an Out-of-District PlacementEnrollment XE "Enrollment" 170Transferred to Another NYS Public School Outside This District XE "District" with DocumentationEnrollment XE "Enrollment" 204Transferred to a NYS Non-public School with DocumentationEnrollment XE "Enrollment" 221Transferred to a School Outside NYS with DocumentationEnrollment XE "Enrollment" 238Transferred to Homebound Instruction Provided by District XE "District" Enrollment XE "Enrollment" 255Transferred to Home-schooling by Parent or GuardianEnrollment XE "Enrollment" 272Transferred to a Post-secondary School Prior to Earning a DiplomaEnrollment XE "Enrollment" 289Transferred to an AHSEPP XE "GED" or HSEPPEnrollment XE "Enrollment" 306Transferred to Other High School Equivalency (GED) XE "GED" Preparation ProgramEnrollment XE "Enrollment" 323Transferred Outside District XE "District" by Court Order XE "Court Order" Enrollment XE "Enrollment" 340Left School: First-time DropoutEnrollment XE "Enrollment" 357Left School: Previously Counted as a DropoutEnrollment XE "Enrollment" 391Long-term Absence (20 consecutive unexcused days)Enrollment XE "Enrollment" 408Permanent Expulsion (student must be over compulsory attendance age)Enrollment XE "Enrollment" 425Left School, No Documentation of Transfer XE "Transfer" Enrollment XE "Enrollment" 442Left the U.S.Enrollment XE "Enrollment" 459DeceasedEnrollment XE "Enrollment" 745Left Without Completing GED ProgramEnrollment646Completed programCTE XE "Career & Technical Education" 663Left without completing programCTE XE "Career & Technical Education" 544Bilingual ProgramLEP XE "LEP/ELL" 578ESL ProgramLEP XE "LEP/ELL" Appendix I XE "Appendix I" I XE "Appendix II" : Assessments XE "Assessments" That May Be Used to Meet Graduation Requirement XE "Graduation Requirement" s
Subject Area: English
Type of Assessment XE "Assessment" Assessment XE "Assessment" and CodeMinimum Acceptable Score XE "Acceptable Score" XE "Score"
(Regents XE "Regents" Diploma)Minimum Acceptable Score XE "Acceptable Score" XE "Score"
(Local Diploma)Regents XE "Regents" Examinations XE "Regents Examination" Regents XE "Regents" Examination XE "Regents Examination" in Comprehensive English (040)65Approved Alternatives XE "Approved Alternative"
(Regents) XE "Regents" AICE English (119)EEAP Language and Composition (120)33AP Literature and Composition (121)33IB English A1 Standard Level (122)44IB English A1 Higher Level (123)33Component Retests XE "Component Retests" Comprehensive English, Component A (300)65100 range5564 rangeComprehensive English, Component B (301)65100 range5564 rangeRegents XE "Regents"
Competency Tests*RCT XE "Regents Competency Tests" Reading (020)PRCT XE "Regents Competency Tests" Writing (021)PApproved Alternatives XE "Approved Alternative"
(Competency)ACT Reading Test (101)16ACT English Test (102)15SAT I Verbal (110)390Native Language Writing Test XE "Native Language Writing Test" (026) (LEP XE "LEP/ELL" only)P
*Students eligible for the safety net XE "safety net" must pass both the RCT XE "Regents Competency Tests" Reading and the RCT Writing tests to satisfy their diploma XE "diploma" requirement in English.
Subject Area: Mathematics
Type of Assessment XE "Assessment" Assessment XE "Assessment" and CodeMinimum Acceptable Score XE "Acceptable Score" XE "Score"
(Regents XE "Regents" Diploma)Minimum Acceptable Score XE "Acceptable Score" XE "Score"
(Local Diploma)Regents XE "Regents" Examinations XE "Regents Examination" Regents XE "Regents" Sequential Mathematics, Course I (041)65Regents XE "Regents" Sequential Mathematics, Course II (042)65Regents XE "Regents" Sequential Mathematics, Course III (043)65Regents XE "Regents" Mathematics A (044)65Regents XE "Regents" Mathematics B (045)65Approved Alternatives XE "Approved Alternative"
(Regents) XE "Regents" AP Calculus AB Exam (128)33AP Calculus BC Exam (129)33IB Mathematics Studies Standard Level (124)44IB Mathematics Methods Standard Level (125)44IB Mathematics Higher Level (126)33AICE Mathematics (127)EEIGCSE (130)AASAT II Mathematics Level IC (131)470470SAT II Mathematics Level IIC (132)510510Component Retests XE "Component Retests" Mathematics, Component 4 (302)65100 range5564 rangeMathematics, Component 5 (303)65100 range5564 rangeMathematics, Component 6 (304)65100 range5564 rangeMathematics, Component 7 (305)65100 range5564 rangeRegents XE "Regents"
Competency TestRCT XE "Regents Competency Tests" Mathematics (022)PApproved Alternatives XE "Approved Alternative"
(Competency)ACT Mathematics Test (103)16SAT I Mathematics (111)400
Subject Area: Science
Type of Assessment XE "Assessment" Assessment XE "Assessment" and CodeMinimum Acceptable Score XE "Acceptable Score" XE "Score"
(Regents XE "Regents" Diploma)Minimum Acceptable Score XE "Acceptable Score" XE "Score"
(Local Diploma)Regents XE "Regents" Examinations XE "Regents Examination" Regents XE "Regents" Living Environment (059)65Regents XE "Regents" Physical Setting/Earth Science (200)65Regents XE "Regents" Physical Setting/Chemistry (201)65Regents XE "Regents" Physical Setting/Physics (202)65Regents XE "Regents" Biology (048)65Regents XE "Regents" Earth Science (047)65Regents XE "Regents" Earth Science (Program Modification) (046)65Regents XE "Regents" Chemistry (049)65Regents XE "Regents" Physics (050)65Approved Alternatives XE "Approved Alternative"
(Regents) XE "Regents" SAT II Biology (179)520520SAT II Chemistry (180)540540SAT II Physics (181)530530AP Biology (135)33Regents XE "Regents"
Competency TestRCT XE "Regents Competency Tests" Science (023)PApproved Alternatives XE "Approved Alternative"
(Competency)ACT Science Reasoning (104)16
Subject Area: Global History and Geography
Type of Assessment XE "Assessment" Assessment XE "Assessment" and CodeMinimum Acceptable Score XE "Acceptable Score" XE "Score"
(Regents XE "Regents" Diploma)Minimum Acceptable Score XE "Acceptable Score" XE "Score"
(Local Diploma)Regents XE "Regents" Examinations XE "Regents Examination" Regents XE "Regents" Global History and Geography (203)65Regents XE "Regents" Global Studies (051)65Approved Alternatives XE "Approved Alternative"
(Regents) XE "Regents" AP World History (137)33Regents XE "Regents"
Competency TestRCT XE "Regents Competency Tests" Global Studies (024)PApproved Alternatives XE "Approved Alternative"
(Competency)NoneN/A
Subject Area: U.S. History and Government
Type of Assessment XE "Assessment" Assessment XE "Assessment" and CodeMinimum Acceptable Score XE "Acceptable Score" XE "Score"
(Regents XE "Regents" Diploma)Minimum Acceptable Score XE "Acceptable Score" XE "Score"
(Local Diploma)Regents XE "Regents" Examination XE "Regents Examination" Regents XE "Regents" U.S. History and Government (052)65Approved Alternatives XE "Approved Alternative"
(Regents) XE "Regents" SAT II United States History (134)560560AP U.S. History (136)33Regents XE "Regents"
Competency TestRCT XE "Regents Competency Tests" U.S. History and Government (025)PApproved Alternatives XE "Approved Alternative"
(Competency)NoneN/A
Subject Area: Foreign Language
Type of Assessment XE "Assessment" Assessment XE "Assessment" and CodeMinimum Acceptable Score XE "Acceptable Score" XE "Score"
(Regents XE "Regents" Diploma)Minimum Acceptable Score XE "Acceptable Score" XE "Score"
(Local Diploma)Regents XE "Regents" Examinations XE "Regents Examination" Regents XE "Regents" Comprehensive French (053)65Regents XE "Regents" Comprehensive German (054)65Regents XE "Regents" Comprehensive Hebrew (055)65Regents XE "Regents" Comprehensive Italian (056)65Regents XE "Regents" Comprehensive Latin (057)65Regents XE "Regents" Comprehensive Spanish (058)65Approved Alternatives XE "Approved Alternative"
(Regents) XE "Regents" SAT II French Listening and Reading (184)500500SAT II German Listening and Reading (185)470470SAT II Modern Hebrew (186)490490SAT II Italian (187)450450SAT II Latin (188)470470SAT II Spanish Listening and Reading (189)460460SAT II Japanese Listening and Reading (190)480480SAT II Chinese Listening and Reading (191)560560SAT II Korean (192)560560
Appendix I XE "Appendix I" I XE "Appendix II" I XE "Appendix III" :Cohort XE "Cohort" Definitions
2000 School Accountability Cohort XE "Cohort" Definition 159
2001 School Accountability Cohort XE "Cohort" Definition 160
2002 School Accountability Cohort XE "Cohort" Definition (revised) 161
2000 District XE "District" Accountability Cohort XE "Cohort" Definition 163
2001 District XE "District" Accountability Cohort XE "Cohort" Definition 164
2002 District XE "District" Accountability Cohort XE "Cohort" Definition (revised) 165
2000 School Accountability Cohort XE "Cohort" Definition
The 2000 school XE "school" accountability XE "accountability" cohort consists of all students, regardless of their current grade status, who were enrolled in the school on October 2, 2002 (BEDS day) and met one of the following conditions:
first entered grade 9 (anywhere) during the 200001 school XE "school" year (July 1, 2000 through June 30, 2001); or
in the case of ungraded students with disabilities XE "students with disabilities" , reached their seventeenth birthday during the 200001 school XE "school" year.
The State will exclude the following students when reporting data on the 2000 school XE "school" accountability XE "accountability" cohort (though these students must be included in your file):
students who transferred to another high school XE "school" , criminal justice facility, or to a program leading to a high school equivalency diploma XE "GED" XE "diploma" after BEDS day 2002;
students who left the U.S. and its territories after BEDS day 2002; and
students who died after BEDS day 2002.
Students who transferred into the school XE "school" after BEDS day 2002 (October 2, 2002) will not be included in the 2000 school accountability XE "accountability" cohort.
Students who have dropped out may NOT be excluded from the 2000 cohort. A dropout XE "dropout" is any student (regardless of age) who left your school XE "school" prior to graduation XE "graduation" for any reason except death and has not been documented to have entered another school or high school equivalency preparation program.
Limited English proficient students and students with disabilities XE "students with disabilities" eligible to take the New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" are not excluded from the 2000 cohort.
The 2000 graduation XE "graduation" -rate cohort includes all members of the 2000 school XE "school" accountability XE "accountability" cohort plus students who were excluded from the school accountability cohort solely because they transferred to a program leading to high school equivalency diploma XE "GED" XE "diploma" .
To earn a high school XE "school" diploma XE "diploma" , with certain exceptions, students in this cohort must earn a score of 65 or higher (55 with approval of the local school board) (or earn a satisfactory score on a Department-approved alternative assessment) on the following examinations:
the Regents XE "Regents" examination in comprehensive English;
a Regents XE "Regents" examination in mathematics XE "mathematics" ;
a Regents XE "Regents" examination in global history and geography;
the Regents XE "Regents" examination in United States history and government; and
a Regents XE "Regents" examination in science.
2001 School Accountability Cohort XE "Cohort" Definition
The 2001 school XE "school" accountability XE "accountability" cohort consists of all students, regardless of their current grade status, who were enrolled in the school on October 8, 2003 (BEDS day) and met one of the following conditions:
first entered grade 9 (anywhere) during the 200102 school XE "school" year (July 1, 2001 through June 30, 2002); or
in the case of ungraded students with disabilities XE "students with disabilities" , reached their seventeenth birthday during the 200102 school XE "school" year.
The State will exclude the following students when reporting data on the 2001 school XE "school" accountability XE "accountability" cohort (though these students must be included in your file):
students who transferred to another high school XE "school" , criminal justice facility, or to a program leading to a high school equivalency diploma XE "GED" XE "diploma" after BEDS day 2003;
students who left the U.S. and its territories after BEDS day 2003; and
students who died after BEDS day 2003.
Students who transferred into the school XE "school" after BEDS day 2003 (October 8, 2003) will not be included in the 2001 school accountability XE "accountability" cohort.
Students who have dropped out may NOT be excluded from the 2001 cohort. A dropout XE "dropout" is any student (regardless of age) who left your school XE "school" prior to graduation XE "graduation" for any reason except death and has not been documented to have entered another school or high school equivalency preparation program.
Limited English proficient students and students with disabilities XE "students with disabilities" eligible to take the New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" are not excluded from the 2001 cohort.
The 2001 graduation XE "graduation" -rate cohort includes all members of the 2001 school XE "school" accountability XE "accountability" cohort plus students who were excluded from the school accountability cohort solely because they transferred to a program leading to high school equivalency diploma XE "GED" XE "diploma" .
To earn a high school XE "school" diploma XE "diploma" , with certain exceptions, students in this cohort must earn a score of 65 or higher (55 with approval of the local school board) (or earn a satisfactory score on a Department-approved alternative assessment) on the following examinations:
the Regents XE "Regents" examination in comprehensive English;
a Regents XE "Regents" examination in mathematics XE "mathematics" ;
a Regents XE "Regents" examination in global history and geography;
the Regents XE "Regents" examination in United States history and government; and
a Regents XE "Regents" examination in science.
2002 School Accountability Cohort XE "Cohort" Definition (revised)
The 2002 school XE "school" accountability XE "accountability" cohort consists of all students, regardless of their current grade status, who were enrolled in the school on October 6, 2005 (BEDS day) and met one of the following conditions:
first entered grade 9 (anywhere) during the 200203 school XE "school" year (July 1, 2002 through June 30, 2003); or
in the case of ungraded students with disabilities XE "students with disabilities" , reached their seventeenth birthday during the 200203 school XE "school" year.
The State will exclude the following students when reporting data on the 2002 school XE "school" accountability XE "accountability" cohort (though these students must be included in your file):
students who transferred to a school XE "school" in another district or state XE "GED" XE "diploma" after BEDS day 2005;
students who transferred to an approved alternative high school equivalency preparation (AHSEP) or high school equivalency preparation (HSEP) program (CR 100.7) after BEDS day 2005 and met the conditions stated below XE "GED" XE "diploma" ;
Students will be removed from the cohort for the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006 the student
a) has earned a high school equivalency diploma; or
b) is enrolled in an approved GED program.
Students will be removed from the school cohort if the enrollment records show that the student has transferred to a different high school and is working toward or has earned a high school diploma.
Students will be removed from the district cohort if the enrollment records show that the student has transferred to a high school in a different district and is working toward or has earned a high school diploma.
Students will remain in the cohort of the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006 the student
a) has not earned a high school equivalency diploma; and
b) is not enrolled in an approved GED program; and
c) has not transferred to a high school that provides instruction leading to a high school diploma.
Students who transfer back to the high school from which they transferred to an approved GED program without first entering another high school will remain in the district and school cohort.
students who left the U.S. and its territories after BEDS day 2005; and
students who died after BEDS day 2005.
Students who transferred into the school XE "school" after BEDS day 2005 (October 6, 2005) will not be included in the 2002 school accountability XE "accountability" cohort.
Students who have dropped out may NOT be excluded from the 2002 cohort. A dropout XE "dropout" is any student (regardless of age) who left your school XE "school" prior to graduation XE "graduation" for any reason except death and has not been documented to have entered another program leading to a high school diploma XE "diploma" , earned a high school equivalency diploma XE "GED" or are enrolled in an approved high school equivalency preparation program as defined in CR 100.7.
Limited English proficient students and students with disabilities XE "students with disabilities" eligible to take the New York State Alternate Assessment XE "New York State Alternate Assessment" XE "Alternate Assessment" XE "Assessment" are not excluded from the 2002 cohort.
The 2002 graduation XE "graduation" -rate cohort includes all members of the 2002 school XE "school" accountability XE "accountability" cohort plus students who were excluded from the school accountability cohort solely because they were enrolled in an approved high school equivalency diploma program on June 30, 2006 or earned a high school equivalency diploma on or before June 30, 2006 XE "GED" XE "diploma" .
To earn a high school XE "school" diploma XE "diploma" , with certain exceptions, students in this cohort must earn a score of 65 or higher (55 with approval of the local school board) (or earn a satisfactory score on a Department-approved alternative assessment) on the following examinations:
the Regents XE "Regents" examination in comprehensive English;
a Regents XE "Regents" examination in mathematics XE "mathematics" ;
a Regents XE "Regents" examination in global history and geography;
the Regents XE "Regents" examination in United States history and government; and
a Regents XE "Regents" examination in science.
2000 District XE "District" Accountability Cohort XE "Cohort" Definition
The 2000 district accountability XE "accountability" cohort consists of all students, regardless of their current grade status, who were enrolled in a district school XE "school" or placed by the district Committee on Special Education XE "Committee on Special Education" or a district official in an out-of-district placement XE "out-of-district placement" on October 2, 2002 (BEDS day) and met one of the following conditions:
first entered grade 9 (anywhere) during the 200001 school XE "school" year (July 1, 2000 through June 30, 2001); or
in the case of ungraded students with disabilities XE "students with disabilities" , reached their seventeenth birthday during the 200001 school XE "school" year.
The State will exclude the following students when reporting data on the 2000 district accountability XE "accountability" cohort (these students must be included in your file):
students who transferred to a school XE "school" in another district or state or transferred to a program leading to a high school equivalency diploma XE "GED" XE "diploma" after BEDS day 2002;
students who left the U.S. and its territories after BEDS day 2002; and
students who died after BEDS day 2002.
Students who transferred into the district after BEDS day 2002 (October 2, 2002) will not be included in the 2000 district accountability XE "accountability" cohort.
Students who move between district school XE "school" s and out-of-district placement XE "out-of-district placement" s are not excluded from the cohort, as long as the transfers are the decision of the District XE "District" Committee on Special Education XE "Committee on Special Education" or a district official.
Students who have dropped out may not be excluded from the 2000 cohort. A dropout XE "dropout" is any student (regardless of age) who left your school XE "school" prior to graduation XE "graduation" for any reason except death and was not documented to have entered another school or a program leading to a high school equivalency diploma XE "GED" XE "diploma" .
The district graduate-rate cohort will include all students in the district accountability XE "accountability" cohort plus any students excluded from the district accountability cohort solely because they transferred to a high school XE "school" equivalency program.
2001 District XE "District" Accountability Cohort XE "Cohort" Definition
The 2001 district accountability XE "accountability" cohort consists of all students, regardless of their current grade status, who were enrolled in a district school XE "school" or placed by the district Committee on Special Education XE "Committee on Special Education" or a district official in an out-of-district placement XE "out-of-district placement" on October 8, 2003 (BEDS day) and met one of the following conditions:
first entered grade 9 (anywhere) during the 200102 school XE "school" year (July 1, 2001 through June 30, 2002); or
in the case of ungraded students with disabilities XE "students with disabilities" , reached their seventeenth birthday during the 200102 school XE "school" year.
The State will exclude the following students when reporting data on the 2001 district accountability XE "accountability" cohort (these students must be included in your file):
students who transferred to a school XE "school" in another district or state or transferred to a program leading to a high school equivalency diploma XE "GED" XE "diploma" after BEDS day 2003;
students who left the U.S. and its territories after BEDS day 2003; and
students who died after BEDS day 2003.
Students who transferred into the district after BEDS day 2003 (October 8, 2003) will not be included in the 2001 district accountability XE "accountability" cohort.
Students who move between district school XE "school" s and out-of-district placement XE "out-of-district placement" s are not excluded from the cohort, as long as the transfers are the decision of the District XE "District" Committee on Special Education XE "Committee on Special Education" or a district official.
Students who have dropped out may not be excluded from the 2001 cohort. A dropout XE "dropout" is any student (regardless of age) who left your school XE "school" prior to graduation XE "graduation" for any reason except death and was not documented to have entered another school or a program leading to a high school equivalency diploma XE "GED" XE "diploma" .
The district graduate-rate cohort will include all students in the district accountability XE "accountability" cohort plus any students excluded from the district accountability cohort solely because they transferred to a high school XE "school" equivalency program.
2002 District XE "District" Accountability Cohort XE "Cohort" Definition (revised)
The 2002 district accountability XE "accountability" cohort consists of all students, regardless of their current grade status, who were enrolled in a district school XE "school" or placed by the district Committee on Special Education XE "Committee on Special Education" or a district official in an out-of-district placement XE "out-of-district placement" on October 6, 2005 (BEDS day) and met one of the following conditions:
first entered grade 9 (anywhere) during the 200203 school XE "school" year (July 1, 2002 through June 30, 2003); or
in the case of ungraded students with disabilities XE "students with disabilities" , reached their seventeenth birthday during the 200203 school XE "school" year.
The State will exclude the following students when reporting data on the 2002 district accountability XE "accountability" cohort (these students must be included in your file):
students who transferred to a school XE "school" in another district or state XE "GED" XE "diploma" after BEDS day 2005;
students who transferred to an approved alternative high school equivalency preparation (AHSEP) or high school equivalency preparation (HSEP) program (CR 100.7) after BEDS day 2005 and met the conditions stated below XE "GED" XE "diploma" ;
Students will be removed from the cohort for the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006 the student
a) has earned a high school equivalency diploma; or
b) is enrolled in an approved GED program.
Students will be removed from the school cohort if the enrollment records show that the student has transferred to a different high school and is working toward or has earned a high school diploma.
Students will be removed from the district cohort if the enrollment records show that the student has transferred to a high school in a different district and is working toward or has earned a high school diploma.
Students will remain in the cohort of the school and district from which they transferred to an approved GED program if the final enrollment record shows that on June 30, 2006 the student
a) has not earned a high school equivalency diploma; and
b) is not enrolled in an approved GED program; and
c) has not transferred to a high school that provides instruction leading to a high school diploma.
Students who transfer back to the high school from which they transferred to an approved GED program without first entering another high school will remain in the district and school cohort.
students who left the U.S. and its territories after BEDS day 2005; and
students who died after BEDS day 2005
Students who transferred into the district after BEDS day 2005 (October 6, 2005) will not be included in the 2002 district accountability XE "accountability" cohort.
Students who move between district school XE "school" s and out-of-district placement XE "out-of-district placement" s are not excluded from the cohort, as long as the transfers are the decision of the District XE "District" Committee on Special Education XE "Committee on Special Education" or a district official.
Students who have dropped out may not be excluded from the 2002 cohort. A dropout XE "dropout" is any student (regardless of age) who left your school XE "school" prior to graduation XE "graduation" for any reason except death has not been documented to have entered another program leading to a high school diploma, earned a high school equivalency diploma or are enrolled in an approved high school equivalency preparation program as defined in CR 100.7 XE "GED" XE "diploma" .
The district graduate-rate cohort will include all students in the district accountability XE "accountability" cohort plus any students excluded from the district accountability cohort solely because they were enrolled in an approved high school XE "school" equivalency diploma program on June 30, 2006 or earned a high school equivalency diploma on or before June 30, 2006 XE "GED" XE "diploma" .Appendix I XE "Appendix I" V XE "Appendix IV" : Glossary
Adult services program. The adult services program post graduate plan for students with disabilities are described as services such as vocational rehabilitation and other programs operated by various profit and non-profit agencies that provide training and support for activities of daily living for individuals with disabilities.
District XE "District" Cohort XE "Cohort" . The district cohort includes all cohort members in district school XE "school" s plus any students excluded from school cohorts because they transferred between district schools or were placed by the district Committee on Special Education XE "Committee on Special Education" in an out-of-district placement XE "out-of-district placement" during the required XE "required" period for continuous XE "continuous" enrollment. For example, the 2002 district accountability XE "accountability" cohort includes all students who first entered ninth grade (anywhere) in the 20022003 school year and who were continuously enrolled in (or dropped out of or graduated from) district schools or out-of-district placements between October 6, 2005 and June 30, 2006, unless they meet other criteria for exclusion from the cohort.
Dropout. A dropout XE "dropout" is any student, regardless of age, who left school XE "school" prior to graduation XE "graduation" for any reason except death and has not been documented to have entered another school or program leading to a high school diploma XE "diploma" or a program leading to a high school equivalency diploma XE "GED" . When the Department computes the total number of dropouts and dropout rate, any student who was reported as a dropout in a previous year will not be counted again as a dropout.
Principals must report as a dropout XE "dropout" any student on their attendance register who left school XE "school" during the reporting period unless the principal can document that the student met one of the following criteria:
earned a high school XE "school" diploma XE "diploma" or high school equivalency diploma XE "GED" ;
entered another educational program leading to a high school XE "school" diploma XE "diploma" or high school equivalency diploma XE "GED" ;
left the United States; or
died.
The following materials can be used to document that a student meets one of the above criteria and does not have to be reported as a dropout XE "dropout" :
a request to send a transcript to the receiving school XE "school" or educational program;
a written statement indicating the date of enrollment in a high school XE "school" equivalency preparation program or a Job Corp program;
a notice of intent to instruct at home;
a STAC form, indicating that the student is enrolled in a BOCES XE "BOCES" or Division for Youth program; or
a family court XE "court" ruling placing the student in an alternative setting.
Schools with grade seven or higher who do not grant diplomas are responsible for ensuring that students completing their program enroll XE "enroll" in a diploma XE "diploma" -granting school XE "school" to complete their secondary education. They must report as dropouts students who complete their program and who do not enroll in and attend a diploma-granting secondary school. These students should be reported in the school year in which they fail to enroll and to attend the diploma-granting program.
School principals must report as dropouts students who complete a school XE "school" year and do not re-enroll XE "enroll" (appear on the attendance register) the following school year unless the student can be documented to have graduated, transferred to another educational program leading to a high school diploma XE "diploma" or a high school equivalency diploma XE "GED" , left the United States, or died. These students should be counted as dropouts in the year in which they did not re-enroll.
Any student who, on the last day of required XE "required" attendance for the school XE "school" year, has been absent for twenty (20) consecutive, unexcused days and has not resumed attendance should be counted as a dropout XE "dropout" .
Graduation-Rate XE "Graduation-Rate" Cohort XE "Cohort" . The graduation XE "graduation" -rate cohort includes all students in the accountability XE "accountability" cohort plus all students excluded from that accountability cohort solely because they transferred to a program leading to a high school equivalency diploma XE "GED" XE "diploma" (GED) program. The final date used to determine the members of the graduation-rate cohort is August 31 of the fourth year after a student first entered 9th grade. For example, graduation-rate cohort membership would be determined on August 31, 2005 for a student who entered grade nine for the first time in the 2001-2002 school XE "school" year. A student who is a member of the 2001 cohort on August 31, 2005 will not be removed from the cohort after this date for any reason.
High School Equivalency Preparation Program XE "GED" s. High school XE "school" equivalency preparation programs, commonly known as GED programs, fall into the following three categories:
Alternative High School XE "Alternative High School" Equivalency Preparation Program (AHSEPP XE "GED" ) a program of preparation for the High School Equivalency Examination for students 16 to 17 years old as described in Section 100.7(e) of the Regulations of the Commissioner of Education.
Other High School Equivalency Preparation Program XE "GED" (HSEPP) or Employment Preparation Program (EPP) a program of preparation for the High School Equivalency Examination for students 18 to 20 years old as described in Sections 100.7(f) and 168 of the Regulations of the Commissioner of Education.
Other Equivalency Preparation Programs other programs leading to high school equivalency diploma XE "GED" s, including programs operated by community colleges, proprietary school XE "school" s, or evening programs at high schools.
Homebound Student. A homebound XE "homebound" student is a student who is unable to attend school XE "school" because of a physical, mental, or emotional illness or injury substantiated by a licensed physician and is instructed at home or in a hospital by a tutor provided by the school district in which the student resides.
Home-instructed Student. A home-instructed XE "home-schooled" (home-schooled) student is a student who is instructed at home by a parent, guardian, or tutor employed by the parent or guardian and by request of the parent or guardian. Home-instructed students need to be reported in STEP only if they take a secondary-level State assessment.
Homeless XE "Homeless" Student. A homeless student is one who 1) lacks a fixed, regular, and adequate nighttime residence, including a student who is sharing the housing of other persons due to a loss of housing, economic hardship or similar reason; living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations; abandoned in hospitals; awaiting foster care placement; or a migratory child, as defined in subsection 2 of Section 1309 of the Elementary and Secondary Education Act of 1965, as amended, who qualifies as homeless under any of the above provisions; or 2) has a primary nighttime location that is a supervised publicly or privately operated shelter designed to provide temporary living accommodations including, but not limited to, shelters operated or approved by the State or local department of social services, and residential programs for runaway and homeless youth established pursuant to article 19H of the executive law or a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings, including a car, park, public space, abandoned building, substandard housing, bus, train stations, or similar setting. Homeless students do not include children in foster care placement or receiving educational services.
Long-Term Absence XE "Long-Term Absence" . Any student who has been absent without a valid excuse for twenty (20) or more consecutive days as of the last expected day of attendance for the school XE "school" year should be coded as a long-term absence. The last day of actual attendance should be entered as the enrollment record ending date with a ReasonID XE "Reason Codes" Code of 391. If such a student is of compulsory school age, he or she must remain on the school register. These students will be counted in the annual XE "annual" dropout XE "dropout" rate in the year reported.
If the student, counted as a dropout XE "dropout" , returns to school XE "school" and drops out in a subsequent school year, a ReasonID XE "Reason Codes" Code of 357 should be entered on the students enrollment record. This code indicates that the student was counted as a dropout in a previous year and should not be counted in the current year.
Noncompleter XE "Noncompleter" . Beginning with the 200102 school XE "school" year, any student who dropped out or entered a high school equivalency preparation program will be counted as a high school noncompleter. Each high schools noncompletion rate (the sum of the dropout XE "dropout" rate and the transfer-to-high-school-equivalency-preparation-program rate) will be reported on the New York State School Report Card along with the two component rates. Federal standards require that students leaving high school diploma XE "diploma" programs to enter equivalency programs be counted as noncompleters.
Reporting Date XE "Reporting Date" . June 30th of the reporting year.
Reporting Year XE "Reporting Year" . School year immediately prior to the STEP submission deadline XE "deadline" .
Safety Net. The safety net XE "safety net" allows eligible students who fail a Regents XE "Regents" examination required XE "required" for graduation XE "graduation" to meet the requirement for a local diploma XE "diploma" by passing the corresponding Regents competency test (RCT XE "Regents Competency Tests" ), or an approved RCT alternative, in that subject. The student may take the RCT before or after taking the Regents examination. The safety net is available to:
any student who is classified as disabled by the district Committee on Special Education XE "Committee on Special Education" (CSE) at any time; and
students with disabilities XE "students with disabilities" who have been declassified at any time between grades 8 and 12, this only applies to subjects recommended and documented by the CSE XE "Committee on Special Education" at time of declassification XE "IEP" ; and
general-education students identified under Section 504 XE "Section 504" , for each subject specifically identified in their 504 Accommodation Plan XE "504 Plan" by the Multidisciplinary Team.
Limited English proficient (LEP XE "LEP/ELL" ) students who qualify for the safety net XE "safety net" under the above provisions may use the Native Language Writing Test XE "Native Language Writing Test" and a Department-approved test designed to measure English as a second language to satisfy the competency requirement for a local diploma XE "diploma" .
School Choice XE "School Choice" . Each school XE "school" district with a Title I XE "Title I" school in school improvement XE "school in need of improvement" or corrective action XE "corrective action" status must authorize students in the school to transfer to another public school in the district that has not been identified for Title I improvement. In providing the transfer option, the district must give priority to the lowest-achieving students from low-income families. The district must pay the cost of transportation for students participating in this option.
School of Record XE "School of Record" . Each student included in a cohort is assigned a school XE "school" of record for cohort reporting. For most cohort members, the school of record is the school where the student was continuously enrolled from the date of the critical BEDS day for the students cohort until the first day of the Regents XE "Regents" examination administration period in the fourth year of high school. For students who dropped out after the critical BEDS day, the school of record is the last school within the district (or out-of-district placement XE "out-of-district placement" ) in which the student was enrolled. Changes in enrollment status after the reporting date (June 30th) do not change the school of record or the students inclusion in or exclusion from the cohort. For cohort reporting, a student will be counted in his or her school of record.
Supplemental Services. Each school XE "school" district with a Title I XE "Title I" school in school improvement XE "school in need of improvement" (year 2) or corrective action XE "corrective action" status must arrange for low-income students to receive supplemental educational services from a provider approved by the State. The parents must select from a list of approved providers who meet the Departments objective criteria and whose performance is monitored.Appendix V: Regional Information Center XE "Regional Information Center" (RIC) and Big 5 XE "Big 5" Contacts
RIC/ XE "Regional Information Center" Big 5 XE "Big 5" ContactsNameE-mail AddressPhone NumberAlbany (NERIC)
NERIC
1031 Watervliet-Shaker Road
Albany, NY 12205Pat Gangl
Bob Frawley
HYPERLINK mailto:wadam@gw.neric.org Step@gw.neric.org(518) 862-5312
(518) 862-5315
Fax:
(518) 862-5378Broome-Tioga (Southern Tier)
Broome-Tioga BOCES XE "BOCES"
435 Glenwood Road
Binghamton, NY 13905Susan Foster
Tim Farnham
sfoster@btboces.org
tfarnham@btboces.org
(607) 757-3008
(607) 757-3001
(607) 757-3015
Fax:
(607) 757-3000Buffalo CSD
Buffalo Public Schools
Dept. of Standards, Research, and Assessment XE "Assessment"
2008 City Hall
Buffalo, NY 14202Constance Moss
Sharon Bradley
HYPERLINK mailto:cmoss@buffalo.wnyric.org cmoss@buffalo.k12.ny.us
sbradley@buffalo.k12.ny.us(716) 851-3035
(716) 851-3035
Erie 1 (Western)
Erie 1 BOCES XE "BOCES"
Assessment XE "Assessment" , Test Scoring, and Analysis Services
355 Harlem Road
West Seneca, NY 14224-1892David Scalzo
Elinor Stein
Nancy Schlack
Linda Nobiledscalzo@e1b.org
estein@e1b.org
HYPERLINK "mailto:nschlack@e1b.org" nschlack@e1b.org
lnobile@e1b.org(716) 821-7463
(716) 821-7087
Fax:
(716) 821-7204Lower Hudson
Southern Westchester BOCES XE "BOCES"
44 Executive Boulevard
Elmsford, NY 10523Rob Mahig
Jim Maher
Denise Consaga
Steve Rosen
Maureen McCarthy HYPERLINK mailto:rmahig@lhric.org rmahig@lhric.org
HYPERLINK mailto:Jmaher@lhric.org jmaher@lhric.org
HYPERLINK mailto:dconsaga@lhric.org dconsaga@lhric.org
HYPERLINK mailto:srosen@lhric.org srosen@lhric.org
mmccarthy@lhric.org(914) 784-2700 x3287
(914) 592-4203 x245
(914) 592-4203 x228
(914) 592-4203 x288
(914) 592-4203 x337
Fax:
(914) 345-3719Madison-Oneida (Mohawk)
Madison-Oneida BOCES XE "BOCES"
Mohawk Regional Information Center XE "Regional Information Center"
4937 Spring Road
Verona, NY 13478Marie Haddad
Wanda Koehler
Katie Duell HYPERLINK mailto:mhaddad@moric.org mhaddad@moric.org
wkoehler@moric.org
HYPERLINK mailto:Kduell@moric.org kduell@moric.org(315) 361-2700 or
1-866-98MORIC
Fax:
(315) 361-5768Mid-Hudson (Ulster)
Mid-Hudson Regional Computer Services Center
175 Route 32 North
New Paltz, NY 12561Cathy Cruz
Robert Jasinski
Doug Coisson
Sheldon Potolsky
Linda Rydant
Noelle Zamowccruz@mhric.org
rjasinsk@mhric.org
dcoisson@mhric.org
HYPERLINK "mailto:spotolsk@mhric.org" spotolsk@mhric.org
lrydant@mhric.org
nzamow@mhric.org(845) 255-1450 x1249
(845) 255-1450 x1234
(845) 255-1450 x1210
(845) 255-1450 x1240
(845) 255-1450 x1229
(845) 255-1450 x1244
Fax:
(845) 255-9104Monroe
Monroe 1 BOCES XE "BOCES"
Technology Services
41 OConnor Road
Fairport, NY 14450Daron Lowell
Steve Jackson
Gregg Gleba
Daron_Lowell@boces.monroe.edu
Steve_Jackson@boces.monroe.edu
Gregg_Gleba@boces.monroe.edu
(585) 249-7278
(585) 249-7221
(585) 387-3894
Fax:
(585) 377-1959Nassau
Nassau BOCES XE "BOCES"
Curriculum, Instruction, and Technology
Hawthorn Center Room 11
200 Second Ave.
Massapequa Park, NY 11762Alice deGroot
Rona Port
Joseph Cicillini
Paul Duignan
Mildred Greene
Doris Hershman
Sonia Lavine
Rosemary Syrenadegroot@mail.nasboces.org HYPERLINK "mailto:rport@mail.nasboces.org" rport@mail.nasboces.org HYPERLINK "mailto:jcicilli@mail.nasboces.org" jcicilli@mail.nasboces.org
pduignan@mail.nasboces.org HYPERLINK "mailto:mgreene@mail.nasboces.org" mgreene@mail.nasboces.org HYPERLINK "mailto:dhershma@mail.nasboces.org" dhershma@mail.nasboces.org HYPERLINK "mailto:slavine@mail.nasboces.org" slavine@mail.nasboces.orgrsyren@mail.nasboces.org(516) 832-2744
(516) 832-2730
(516) 396-2046
(516) 832-2830
(516) 832-2743
(516) 832-2874
(516) 832-2831
(516) 832-2759
Fax:
(516) 832-2843NYC
NYC Department of Education
Tweed Courthouse
52 Chambers Street, Room 309
New York, NY 10007
Dereck Walcott
Prasad Chimmiri
Dwalcot@nycboe.net
PChimmi@nycboe.net
(212) 374-3466
Fax:
(212) 374-5908OCM (Central NY)
Central New York Regional Information Center XE "Regional Information Center" (CYNRIC)
6820 Thompson Road
P.O. Box 4866
Syracuse, NY 13221-4866
Steve Caffrey
Lori West
Jean Roney
HYPERLINK mailto:Scaffrey@cnyric.org scaffrey@cnyric.org
lwest@cnyric.org
jroney@cnyric.org
(315) 433-8308
(315) 433-8370
(315) 433-8362
Fax:
(315) 433-8368Rochester
Rochester City School District XE "District"
Coordinating Director
Research Evaluation & Testing
131 West Broad Street
Rochester, NY 14614Michael Christman
Denise Bernard
Phillip HounshellMichael.Christman@rcsdk12.org
Denise.Bernard@rcsdk12.org
Phillip.hounshell@rcsdk12.org(585) 262-8551
Fax:
(585) 262-8684
(585) 262-8566
Fax:
(585) 262-8571
(585) 262-8172Schuyler-Chemung (SCT)
Schuyler-Chemung-Tioga BOCES XE "BOCES"
Computer Services Center
459 Philo Road
Elmira, NY 14903Melissa Zelko
Tim Monroemzelko@mail.gstboces.org
tmonroe@mail.gstboces.org(607) 795-5338
(607) 795-5338
Fax:
(607) 795-5307Suffolk
Eastern Suffolk BOCES XE "BOCES"
Regional Information Center XE "Regional Information Center"
15 Andrea Road
Holbrook, NY 11741
Connie Klos
Evelyn LElie
Hilna R. Zoob
Andrew Setzer
cklos@esboces.org
ELElie@esboces.org
hzoob@esboces.org
asetzer@esboces.org
(631) 244-4271
(631) 244-4214
(631) 244-4242
(631) 244-4240
Fax:
(631) 244-4003Syracuse
Syracuse CSD
Office of Accountability and Information Services
725 Harrison Street
Syracuse, NY 13210
Mary Ellen Killenbec
mkillenbec@scsd.us
(315) 435-4281
Fax:
(315) 435-4978Wayne-Finger Lakes
Wayne-Finger Lakes
EduTech Newark Office
Eisenhower Building
131 Drumlin Ct.
Newark, NY 14513Laurel Skellett
Chris Voit
HYPERLINK mailto:lskellett@edutech.org lskellett@edutech.org
HYPERLINK mailto:Cvoit@edutech.org cvoit@edutech.org
(315) 332-7365
(315) 332-7460
Help desk:
1-800-722-5797
Fax:
(315) 331-7045Yonkers
Yonkers CSD
Executive Director
Research, Evaluation, and Testing
1 Larkin Center
Yonkers, NY 10701David Weinberger
Ruth Diones HYPERLINK mailto:dhweval@bestweb.net dweinberger@yonkerspublicschools.org
rdiones@yonkerspublicschools.org(914) 376-8234 or(914) 376-8232
Fax:
(914) 376-9144
INDEX \h "A" \c "2" \z "1033" 5
504 Plan, 37, 170
A
academic intervention services, 40, 54
Acceptable Score, 154, 155, 156, 157
accountability, 3, 4, 6, 7, 15, 20, 30, 36, 40, 42, 47, 48, 49, 51, 52, 69, 70, 71, 72, 73, 75, 77, 78, 79, 83, 85, 87, 88, 91, 93, 96, 97, 102, 103, 143, 144, 159, 160, 161, 162, 163, 164, 165, 166, 167, 168
Adequate Yearly Progress, 6, 15, 72, 73
Administration Dates, 31, 34
Alternate Assessment, 4, 19, 21, 33, 35, 49, 66, 70, 71, 75, 86, 100, 104, 113, 114, 115, 150, 159, 160, 162
Alternative High School, 59, 63, 102, 103, 168
annual, 20, 39, 40, 42, 46, 47, 48, 50, 51, 54, 55, 60, 69, 71, 169
Annual Measurable Objectives, 73
Annual Report, 7
Appendix I, 21, 30, 31, 36, 38, 39, 42, 46, 48, 49, 50, 51, 52, 53, 57, 58, 59, 60, 61, 62, 63, 66, 67, 68, 69, 71, 76, 77, 83, 87, 88, 91, 93, 96, 100, 145, 154, 158, 167
Appendix II, 21, 30, 36, 42, 71, 77, 83, 87, 88, 91, 93, 96, 100, 154, 158
Appendix III, 30, 42, 71, 77, 83, 88, 91, 93, 96, 158
Appendix IV, 36, 38, 49, 51, 52, 59, 60, 63, 67, 76, 77, 167
Approved Alternative, 21, 83, 84, 96, 99, 100, 101, 147, 148, 154, 155, 156, 157
Assessment, 4, 7, 19, 20, 24, 27, 28, 31, 35, 36, 42, 48, 49, 66, 67, 68, 69, 70, 71, 75, 85, 86, 88, 98, 99, 100, 101, 104, 110, 111, 112, 113, 114, 115, 117, 145, 147, 148, 149, 150, 154, 155, 156, 157, 159, 160, 162, 171
Assessment Language Codes, 31, 145, 149
Assessment Scores, 35, 36, 111
Assessments, 20, 21, 23, 33, 75, 77, 82, 86, 88, 89, 154
Auto-Create, 25
B
BEDS code, 19, 23, 24, 29, 38, 57, 59, 66, 69, 143
BEDSOfResponsibility, 28, 29
BEDSOfService, 27, 38, 66, 68, 69
BeginningDate, 27, 38, 49, 66, 69, 78
BeginningDefault, 27, 38
Big 5, 3, 6, 7, 8, 17, 23, 143, 144, 171
BirthDate, 27, 30, 66, 67, 68
BOCES, 18, 22, 38, 57, 58, 74, 143, 144, 167, 171, 172, 173, 174
C
Career & Technical Education, 21, 22, 33, 35, 53, 69, 121, 124, 125, 148, 151, 152, 153
Certificates, 57, 93, 121, 132
Cohort, 7, 30, 40, 61, 67, 70, 71, 75, 77, 78, 79, 80, 81, 82, 83, 85, 86, 87, 88, 90, 91, 92, 93, 94, 95, 96, 97, 98, 99, 101, 102, 103, 106, 139, 141, 150, 158, 159, 160, 161, 163, 164, 165, 167, 168
Cohort Report, 7, 70
Committee on Special Education, 7, 18, 37, 49, 71, 163, 164, 165, 166, 167, 169
Completers, 57, 72, 76, 119, 121, 122, 125
Component Retests, 20, 32, 35, 82, 83, 89, 95, 96, 148, 154, 155
continuous, 39, 42, 48, 49, 50, 51, 52, 53, 54, 55, 167
corrective action, 170
CourseCode, 27, 31
court, 19, 127, 128, 167
Court Order, 60, 63, 153
Credential, 67, 125, 126, 127, 128, 133, 152
Criterion Date, 40
D
DateOfEntryGrade9, 27, 30, 66, 67, 68, 69, 78
deadline, 3, 6, 143, 144, 169
default, 16, 31, 38, 39, 42, 60, 68, 69, 81
Demographic, 24, 27, 28, 30, 66, 67, 68, 69, 146
diploma, 22, 32, 35, 36, 37, 42, 53, 57, 58, 59, 60, 91, 93, 103, 106, 111, 121, 122, 123, 124, 127, 128, 132, 154, 159, 160, 161, 162, 163, 164, 165, 166, 167, 168, 169, 170
disability, 33, 37, 39, 40, 49, 51, 52, 57, 66, 67, 68, 70, 79, 84
Disability Status, 40
District, 3, 6, 18, 23, 38, 58, 59, 60, 61, 62, 63, 68, 69, 71, 82, 85, 86, 90, 92, 94, 95, 98, 99, 101, 102, 103, 104, 105, 108, 109, 110, 112, 113, 115, 116, 121, 125, 126, 129, 130, 133, 134, 139, 141, 144, 152, 153, 158, 163, 164, 165, 166, 167, 174
dropout, 60, 61, 67, 71, 72, 76, 119, 126, 127, 128, 129, 134, 135, 140, 159, 160, 162, 163, 164, 166, 167, 168, 169
Dropout Rate, 61, 72, 76, 119, 134, 135
E
Economically Disadvantaged, 47, 80, 82, 86, 90, 92, 95, 99, 102, 120, 121, 126, 134, 138, 139, 141, 150
EndingDate, 27, 39, 49, 57, 68, 78, 79, 80, 84, 91, 93, 94, 106, 111, 119, 122, 123, 124, 127, 128, 131, 132, 137
English language Arts, 15
enroll, 60, 167, 168
Enrollment, 25, 39, 40, 42, 57, 60, 61, 66, 68, 69, 70, 134, 135, 150, 152, 153
error, 6, 7, 17, 23, 24, 34, 35, 64, 65, 66, 70, 71, 85, 89, 91, 94, 97, 100, 103, 143
exempt, 32, 48, 61, 67
Export, 8, 16, 17, 23, 24, 143
F
Fail, 35, 112
FERPA, 5
Final Verification Reports, 7, 8, 17, 23, 32, 33, 64, 70, 71, 72, 75, 77, 104, 119, 136, 143, 144
Foreign Exchange Student, 42, 150
G
GED, 42, 59, 60, 63, 71, 73, 75, 76, 77, 79, 90, 91, 92, 93, 94, 102, 103, 126, 127, 128, 129, 150, 152, 153, 159, 160, 161, 162, 163, 164, 165, 166, 167, 168
gender, 28, 67, 68, 80, 119, 146
glossary, 36, 38, 49, 51, 52
Grade Level, 25, 39, 40, 46, 58, 66, 67, 68, 69, 70, 99, 100, 101, 146, 150, 152
Graduates, 57, 72, 76, 102, 119, 121, 125, 130, 131, 133
graduation, 6, 20, 21, 30, 36, 37, 49, 51, 52, 57, 58, 59, 60, 72, 73, 75, 77, 81, 82, 83, 84, 87, 88, 89, 91, 93, 94, 96, 100, 159, 160, 162, 163, 164, 166, 167, 168, 169
Graduation Requirement, 36, 70, 71, 75, 77, 81, 82, 83, 84, 85, 86, 88, 89, 106, 154
Graduation-Rate, 71, 75, 77, 90, 91, 92, 93, 94, 168
H
homebound, 18, 19, 38, 59, 63, 127, 128, 168
Homeless, 40, 55, 150, 168
home-schooled, 19, 38, 59, 63, 168
I
IEP, 37, 49, 57, 73, 92, 93, 94, 121, 122, 124, 125, 132, 133, 152, 169
Impact, 24, 25
Import, 16, 23, 24, 25, 31
L
LanguageCode, 27, 31, 68
Leavers, 72, 76, 119, 126, 127, 129, 140
LEP/ELL, 4, 15, 21, 28, 37, 39, 48, 67, 69, 70, 87, 150, 153, 154, 170
Level 1 error, 17, 23, 64, 65, 70, 71, 143
Level 2 error, 17, 65, 70
Level of Integration, 50, 68
local certificates, 93, 122
Locally Selected Assessment, 99, 148
LocallyAssignedCode, 27, 30, 31, 39
Long-Term Absence, 60, 169
M
mathematics, 10, 15, 20, 32, 36, 48, 53, 72, 73, 75, 77, 79, 81, 83, 87, 89, 96, 97, 100, 112, 159, 160, 162
Maximum Legal Age, 58, 126, 128, 129, 152
Measure Code, 27, 31, 34, 66, 67, 68, 69, 96, 145, 147, 148
Migrant, 4, 40, 50, 80, 82, 92, 95, 120, 121, 126, 134, 138, 139, 141, 150
N
Native Language Writing Test, 35, 37, 147, 154, 170
Neglected/Delinquent, 40, 54, 150
New York State Alternate Assessment, 4, 15, 19, 21, 33, 35, 36, 49, 70, 71, 75, 86, 87, 88, 89, 99, 100, 104, 113, 114, 115, 147, 159, 160, 162
New York State English as a Second Language Achievement Test, 19, 21, 48, 148
No Child Left Behind Act, 4, 15, 36, 50, 54, 55, 68, 79, 86, 91, 150
Noncompleter, 169
O
order of precedence, 36, 77, 83, 88, 100
out-of-district placement, 15, 38, 42, 57, 64, 69, 127, 128, 163, 164, 165, 166, 167, 170
P
Participation, 10
Passing Score, 35, 112
performance index, 6, 15, 72, 73, 75, 77, 83, 87
post graduate plan, 27, 30, 67, 131, 146
Postsecondary School, 59, 133
Program Service, 7, 15, 24, 25, 27, 28, 38, 39, 40, 42, 46, 49, 50, 52, 53, 66, 67, 68, 69, 70, 145, 146, 150, 152
Program Service ID Codes, 27, 38, 46, 49, 50, 52, 53, 68, 69, 78, 79, 80, 84, 106, 111, 114, 119, 120, 122, 123, 124, 127, 128, 131, 132, 138, 145, 150
R
Race/Ethnicity, 27, 30, 87
Reason Codes, 27, 39, 41, 48, 57, 69, 78, 79, 91, 93, 94, 122, 123, 124, 127, 128, 131, 132, 135, 145, 152, 169
Regents, 19, 20, 21, 25, 31, 32, 34, 35, 36, 37, 42, 52, 64, 70, 71, 73, 75, 77, 81, 82, 83, 84, 85, 88, 89, 91, 95, 96, 97, 98, 99, 100, 101, 104, 105, 106, 107, 108, 109, 111, 121, 122, 123, 124, 125, 132, 133, 147, 148, 152, 154, 155, 156, 157, 159, 160, 162, 169, 170
Regents Competency Tests, 20, 21, 31, 32, 35, 36, 37, 52, 81, 82, 83, 84, 85, 88, 96, 97, 101, 110, 112, 147, 154, 155, 156, 157, 169
Regents Examination, 20, 21, 31, 32, 34, 35, 42, 71, 75, 77, 82, 83, 84, 89, 95, 96, 97, 98, 99, 100, 101, 104, 105, 106, 107, 108, 109, 148, 154, 155, 156, 157
Regional Information Center, 3, 6, 7, 8, 17, 23, 143, 144, 171, 172, 174
regulations, 5
Reporting Date, 169
Reporting Year, 169
required, 7, 18, 19, 20, 21, 28, 29, 30, 31, 32, 37, 38, 39, 42, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 59, 61, 64, 66, 68, 77, 81, 87, 91, 93, 97, 131, 146, 167, 168, 169
S
safe harbor, 73
safety net, 20, 36, 37, 49, 51, 52, 67, 79, 81, 84, 111, 151, 154, 169, 170
school, 3, 5, 6, 7, 8, 10, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 28, 29, 30, 31, 32, 33, 36, 38, 39, 40, 41, 42, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 57, 58, 59, 60, 61, 62, 63, 64, 67, 68, 69, 70, 71, 72, 73, 75, 76, 77, 78, 81, 83, 87, 88, 91, 93, 94, 97, 99, 100, 101, 102, 103, 104, 106, 111, 119, 121, 127, 128, 135, 143, 144, 146, 147, 148, 159, 160, 161, 162, 163, 164, 165, 166, 167, 168, 169, 170
School Choice, 55, 150, 170
school in need of improvement, 54, 55, 170
School of Record, 40, 170
Score, 15, 27, 31, 35, 68, 85, 88, 98, 101, 105, 108, 109, 110, 112, 154, 155, 156, 157
Second Language Proficiency Examinations, 20
Secondary-Level Assessment, 42, 71, 75, 88, 104, 110, 111, 112, 117
Section 504, 37, 49, 51, 52, 84, 170
service provider, 19, 38, 57
StudentID, 25, 27, 28, 29, 68
students with disabilities, 15, 18, 37, 40, 49, 50, 73, 85, 87, 94, 104, 106, 108, 111, 112, 119, 131, 137, 146, 159, 160, 161, 162, 163, 164, 165, 169
Summer School, 54, 150
Superintendent's Certification, 6, 8, 17, 18, 143, 144
T
Tech Prep, 33, 35, 53
test modification, 31
Title I, 4, 7, 38, 40, 47, 51, 54, 55, 70, 71, 150, 170
Transfer, 32, 58, 60, 61, 62, 90, 91, 92, 93, 103, 129, 153
Troubleshooting, 65, 66, 81, 85, 89, 91, 94, 97, 100, 103, 104, 108, 112, 115, 120, 125, 129, 132, 135, 138
V
verification reports, 6, 23, 64, 65, 72
VESID, 4, 31, 50
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PAGE 158
Table of Contents
Timeline for STEP Reporting
Contact Information
Information for Administrators
Information for Administrators
STEP Reporting Checklist
STEP Reporting Guidelines
How to Use STEP
Entering Accurate Source Data
Tips for Entering/Importing Accurate Data
STEP Data Tables
Student Demographic Data
Student Assessment Data
Program Service Data
Using Error Checks
Error Message Troubleshooting Table
Student Reports in the Reports Tab
Final Verification Reports
Required Final Verification Reports Table
Understanding Group A Reports
Sample Report A-1 Page
Understanding Report A-1
Sample Report A-2 Page
Understanding Report A-2
Sample Report A-3 Page
Understanding Report A-3
Sample Report A-4 Page
Understanding Report A-4
Sample Report A-5 Page
Understanding Report A-5
Sample Report A-6
Understanding Report A-6
Sample Report A-7
Understanding Report A-7
Group B Reports
Sample Report B-1 Page
Understanding Report B-1
Sample Report B-2 Page
Understanding Report B-2
Sample Report B-3 Page
Understanding Report B-3
Sample Report B-5 Page
Understanding Report B-5
Understanding Group C Reports
Sample Report C-1 Page
Understanding Report C-1
Sample Report C-2 Page
Understanding Report C-2
Sample Report C-3 Page
Understanding Report C-3
Sample Report C-4 Page
Understanding Report C-4
Understanding Group D Reports
Sample Report D-1 Page
Understanding Report D-1
Sample Report D-2 Page
Understanding Report D-2
Submitting Files
Appendix I: STEP Code Lists
Appendix II: Graduation Requirement Assessments
Appendix III: Accountability Cohort Definitions
Appendix IV: Glossary
Appendix V: RIC and Big 5 Contacts
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