Special Education Data Collection System of SEDCAR
(Special Education Data Collection, Analysis & Reporting)
2010-11 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Communications from SEDCAR
Technical Assistance and Contact Information
Data Submission Schedules
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2005-06 through 2010-2011
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2011-12 through 2016-2017
- Schedule of resubmission of data for State Performance Plan Indicator 8
- Printer Friendly table of due dates (
57 kb) for all forms for the 2010-11 school year
PD Data System
This link is available for all schools, districts and agencies to:
- Read SEDCAR general messages
- Update your contact person information
- Submit PD 6 (Personnel Form) and PD 8 (Suspension Data) data
- Verify and certify data submitted through the Student Information Repository System (SIRS) (verification reports)
- Review included and excluded student reports of data from SIRS
- Submit or revise data for Self Review Monitoring Protocols directly into
the PD Data System:
- Indicator 4A: Suspension Rate for Students with Disabilities
- Indicator 4B: Suspension Rate for Students with Disabilities by Race and Ethnicity
- Indicator 9: Identification of Racial and Ethnic Groups for Special Education and Related Services
- Indicator 10A: Representation of Students with Disabilities by Classification and Placement
- Indicator 10B: Representation of Students with Disabilities by Placement
- Indicator 13: Secondary Transition IEP Review for Students with Disabilities
- View current and historical data
- View your compliance notifications for Indicators:
- Indicator 11: Child Find-Timely Evaluations and Eligibility
- Indicator 12: Early Childhood Transition
- Indicator 13: Secondary Transition
Reporting Through the PD Data System
The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).
The PD report forms that are due during the 2010-11 school year are available at this site. The due dates are identified next to each form. The cover memo accompanying each PD form includes a summary of changes compared to the previous year’s form.
Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.
| Type of School | Required Submissions | Due Date | Printable Forms | ||
|---|---|---|---|---|---|
| Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated | PD 6: Personnel Form | 10/08/10 to 02/01/11 | PD 6 Word |
PD 6 |
PD 6 HTML |
| Public*, BOCES, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for IDEA Sub Allocation | Due to School Districts 11/29/10 |
SEDCAR 1 Word |
SEDCAR 1 PDF |
SEDCAR 1 HTML |
| Approved Private (Article 81) | SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only | Due to SED and School
District 11/29/10 |
SEDCAR 2 Word |
SEDCAR 2 PDF |
SEDCAR 2 HTML |
| Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD 8: Suspension Data | 07/01/11 to 08/05/11 |
PD 8 Word |
PD 8 |
PD 8 HTML |
* Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2009-10 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2009-10 school year.
| Type of School | Required Submissions | Due Date | Printable Forms * | ||
|---|---|---|---|---|---|
| Public | SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities | 05/31/11 | SR 4 Word |
SR 4 |
SR 4 HTML |
| Public | SPP Indicator 9: School District Self-Review Monitoring Protocol - Disproportionate Identification of Racial and Ethnic Groups in Special Education and Related Services |
10/14/11 | SR 9 Word |
SR 9 |
SR 9 HTML |
| Public | SPP Indicator 10A and 10B: School District Self-Review Monitoring Protocol - Disproportionate Representation of Students with Disabilities by Classification and Placement | 10/14/11 | SR 10 Word |
SR 10 |
SR 10 HTML |
| Public | SPP Indicator 13: School District Self-Review Monitoring Protocol - Secondary Transition IEP Review of Students with Disabilities | 08/31/11 | SR 13 Word |
SR 13 |
SR 13 HTML |
Data Submitted Through SIRS
Special Education Snapshot Data as of October 6, 2010
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public, Special Act, Article 81, State Agencies, State Operated | VR 1: Preschool Child Count Report by Race/Ethnicity | 10/13/10 to 01/12/11 | VR 1 Word |
VR 1 |
VR 1 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 2: School Age Child Count by Age and Disability | 10/13/10 to 01/12/11 | VR 2 Word |
VR 2 |
VR 2 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 3: School Age Students by Disability and Race/Ethnicity | 10/13/10 to 01/12/11 | VR 3 Word |
VR 3 |
VR
3 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 4: Preschool LRE Setting Report | 10/13/10 to 01/12/11 | VR 4 Word |
VR 4 |
VR 4 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 5: School Age LRE Setting Report | 10/13/10 to 01/12/11 | VR 5 Word |
VR 5 |
VR 5 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 6: District Report of Preschool Students by Primary Service Provider | 10/13/10 to 01/12/11 | VR 6 Word |
VR 6 |
VR 6 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR 7: Provider Report of Preschool Students | VR 7 Word |
VR 7 |
VR 7 HTML |
|
| Public, Special Act, Article 81, State Agencies, State Operated | VR 8: District Report of School Age Students by Building Where Enrolled | 10/13/10 to 01/12/11 | VR 8 Word |
VR 8 |
VR 8 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR 9: Provider Report of School Age Students | VR 9 Word |
VR 9 |
VR 9 HTML |
|
End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public, Charter, Special Act, Article 81, State Agency, State Operated | VR 10: District Report of School Age Students Exiting Special Education | 06/01/11 to 08/10/11 | VR 10 Word |
VR 10 |
VR 10 HTML |
| List of districts required to submit ** | VR 16: Students Receiving Coordinated Early Intervening Services | 06/01/11 to 08/10/11 | VR 16 Word |
VR 16 |
VR 16 HTML |
** For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2008-09 or 2009-10 or 2010-2011 school years.
Other End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public* (SPP Indicator 11) | VR 11: Notification to School District of Compliance Rate on SPP #11 | 06/01/11 to 11/02/11 | VR 11 Word |
VR 11 |
VR 11 HTML |
| Public* (SPP Indicator 12) | VR 12: Notification to School District of Compliance Rate on SPP #12 | 06/01/11 to 11/02/11 | VR 12 Word |
VR 12 |
VR 12 HTML |
| Public | VR 13: Preschool Children Provided Programs and Services during 2010-11 School Year | 06/01/11 to 11/02/11 | VR 13 Word |
VR 13 |
VR 13 HTML |
| Public | VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/01/11 to 11/02/11 | VR 14 Word |
VR 14 |
VR 14 HTML |
| Public* (SPP Indicator 7) | VR 15: Preschool Outcomes Report | 06/01/11 to 11/02/11 | VR 15 Word |
VR 15 |
VR 15 HTML |
* Only public school districts that are required to submit on SPP Indicators. See Indicator Schedule and Resubmission Schedule to see what is required for your district.
Communication from SEDCAR Related to Special Education Data Collection
- New LRE Settings for the 2011-12 School Year (December 2010) Memo
- Certification Process for 2010-11 VR1-6 and VR8 Memo (October 2010) (Word 33 kb | HTML)
- Special Education Data Collection Requirements for the 2010-11 School Year (August 2010) for:
- Public School Districts
(Word 141 kb | HTML)
- Approved Private Schools, State Supported Schools and BOCES
(Word 58 kb | HTML)
- Charter Schools
(Word 62 kb | HTML)
- Article 81 (not including Special Act Schools)
(Word 77 kb | HTML)
- Special Act School Districts
(Word 93 kb | HTML)
- State Agencies
(Word 91 kb | HTML)
- State Operated
(Word 94 kb | HTML)
- Public School Districts
(Word
References
- Schedule of submissions for 2005-06 through 2010-11
Schedule of submissions for 2011-12 through 2016-17
Schedule of Resubmissions for 2007-08 through 2010-11
- Printer Friendly table of due dates ( 57 kb) for all forms for the 2010-11 school year
- Click here (
25 kb) for the appeals template for the 2010-11 school year
- Information related to reporting Special Education data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/irs/sirs/
- 2010-11 SIRS Manual (PDF 1,178 kb | Word 5,390 kb)
- Inni Barone Special Education Data Collection Training Presentation for 2010-11:
PowerPoint
753 kb | PDF 163 kb
- Building of Enrollment/location BEDS codes for SIRS submissions of Approved
Private Schools for Students with Disabilities, Special Act School Districts,
State Supported Schools (Under Section 4201), State Operated Schools, Out
of State Schools with Emergency Interim Placements, Counties that Provide
Preschool Special Education Services, and State Agencies that Provide Educational
Services list: https://www.p12.nysed.gov/sedcar/locationcodes.html
- All BEDS codes accepted in SIRS: https://www.p12.nysed.gov/irs/sirs/documentation/location-codes.html
- SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
- Contact SEDCAR at (518) 474-7965
or email: datasupport@nysed.gov for:
- User ID and password to access the PD Data System
- Questions related to special education data collection requirements
- For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
- For information on implementation of special education programs, please contact SEQA at: https://www.p12.nysed.gov/specialed/contactseqa.htm
- For information on policy, laws and regulations related to special education, please contact the policy unit at (518) 473-2878 or email: https://www.p12.nysed.gov/specialed/policy/home.html
- For information regarding state assessments data and submission of data through SIRS not related to special education, please contact Information and Reporting Services at (518) 474-7965 or email: datasupport@nysed.gov
Last Updated:
July 13, 2022