Special Education Data Collection System of SEDCAR
(Special Education Data Collection, Analysis & Reporting)
2011-12 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Communications from SEDCAR
Technical Assistance and Contact Information
Data Submission Schedules
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2011-12 through 2016-2017
- Schedule of resubmission of data for State Performance Plan Indicator 8
- Printer Friendly table of due dates (
61 kb) for all forms for the 2011-12 school year
PD Data System
http://pd.nysed.gov/
(Please click here for PD Data System frequently asked questions)
IRS Special Education assigns User IDs and passwords to one special education contact person and one district data coordinator (DDC) in each school district and other entities required to report data through the SIRS. These User IDs and passwords are used to view, verify, and certify data included in the Special Education Verification Reports. Only designated contacts can verify/certify the data in these reports. New contacts who require a User ID and password must contact IRS Special Education at datasupport@nysed.gov or (518) 474-7965.
Reporting Through the PD Data System
The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).
Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.
| Type of School | Required Submissions | Due Date | Printable Forms | ||
|---|---|---|---|---|---|
| Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated | PD 6: Personnel Form | 02/01/12 | PD 6 Word |
PD 6 |
PD 6 HTML |
| Public*, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for IDEA Sub Allocation | Due to School Districts 11/28/11 |
SEDCAR 1 Word |
SEDCAR 1 PDF |
SEDCAR 1 HTML |
| Approved Private (Article 81) | SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only | Due to SED and School
District 11/28/11 |
SEDCAR 2 Word |
SEDCAR 2 PDF |
SEDCAR 2 HTML |
| Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD 8: Suspension Data | 08/03/12 |
PD 8 Word |
PD 8 |
PD 8 HTML |
* Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2010-11 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2010-11 school year.
| Required Submissions | Due Date | Printable Forms | ||
|---|---|---|---|---|
| SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities | 05/31/12 | SR 4 Word |
SR 4 |
SR 4 HTML |
| SPP Indicator 9: School District Self-Review Monitoring Protocol - Disproportionate Identification of Racial and Ethnic Groups in Special Education and Related Services |
10/15/12 | SR 9 Word |
SR 9 |
SR 9 HTML |
| SPP Indicator 10A and 10B: School District Self-Review Monitoring Protocol - Disproportionate Representation of Students with Disabilities by Classification and Placement | 10/15/12 | SR 10 Word |
SR 10 |
SR 10 HTML |
| SPP Indicator 13: School District Self-Review Monitoring Protocol - Secondary Transition IEP Review of Students with Disabilities | 08/31/12 | SR 13 Word |
SR 13 |
SR 13 HTML |
Data Submitted Through SIRS
To view/certify the Special Education Verification Reports you must:
- Click on 2011–12 school year on the menu bar.
- Select “October Verification Reports” or “End of the Year Verification Reports”.
- Review each report and read the heading above each report that describes the criteria for students to be included in the report.
- Review the list of included students and the list of excluded students for the corresponding verification report to determine if all eligible students are included and the information submitted for included and excluded students is complete and accurate.
- If changes are needed, revise your student management systems and work with a representative of your RIC or large city school district to make corrections in Level 1 data warehouse within the verification time period (prior to certification due date). RICs and large city school districts may establish their own deadlines so that they can transmit the data to Level 2 by the verification deadline.
- The certification buttons are on the bottom of each verification report. The accurate certification button option is availbale from the date of the first refresh for districts to be able to certify their data as complete and accurate early.
- After the electronic certification is completed for VR1-9 reports, a printed copy of the Certification and Assurance Form with the superintendent’s or chief administrative officer’s signature must be sent to IRS Special Education at the address printed on the certification form. This form is available under the 2011–12 school year on the navigation bar and then October 5, 2011 Verification Reports.
Special Education Snapshot Data as of October 5, 2011
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public, Special Act, Article 81, State Agencies, State Operated | VR 1: Preschool Child Count Report by Race/Ethnicity | 10/26/11 to 01/09/12 | VR 1 Word |
VR 1 |
VR 1 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 2: School Age Child Count by Age and Disability | 10/26/11 to 01/09/12 | VR 2 Word |
VR 2 |
VR 2 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 3: School Age Students by Disability and Race/Ethnicity | 10/26/11 to 01/09/12 | VR 3 Word |
VR 3 |
VR
3 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 4: Preschool LRE Setting Report | 10/26/11 to 01/09/12 | VR 4 Word |
VR 4 |
VR 4 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 5: School Age LRE Setting Report | 10/26/11 to 01/09/12 | VR 5 Word |
VR 5 |
VR 5 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR 6: District Report of Preschool Students by Primary Service Provider | 10/26/11 to 01/09/12 | VR 6 Word |
VR 6 |
VR 6 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR 7: Provider Report of Preschool Students | VR 7 Word |
VR 7 |
VR 7 HTML |
|
| Public, Special Act, Article 81, State Agencies, State Operated | VR 8: District Report of School Age Students by Building Where Enrolled | 10/26/11 to 01/09/12 | VR 8 Word |
VR 8 |
VR 8 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR 9: Provider Report of School Age Students | VR 9 Word |
VR 9 |
VR 9 HTML |
|
End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public, Charter, Special Act, Article 81, State Agency, State Operated | VR 10: District Report of School Age Students Exiting Special Education | 06/01/12 to 08/27/12 | VR 10 Word |
VR 10 |
VR 10 HTML |
| List of districts required to submit | VR 16: Students Receiving Coordinated Early Intervening Services* | 06/01/12 to 08/27/12 | VR 16 Word |
VR 16 |
VR 16 HTML |
* For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2009-10 or 2010-11 or 2011-2012 school years.
Other End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public* (SPP Indicator 11) | VR 11: Notification to School District of Compliance Rate on SPP #11 | 06/01/12 to 10/1/12 | VR 11 Word |
VR 11 |
VR 11 HTML |
| Public* (SPP Indicator 12) | VR 12: Notification to School District of Compliance Rate on SPP #12 | 06/01/12 to 10/1/12 | VR 12 Word |
VR 12 |
VR 12 HTML |
| Public | VR 13: Preschool Children Provided Programs and Services during 2011-12 School Year | 06/01/12 to 10/1/12 | VR 13 Word |
VR 13 |
VR 13 HTML |
| Public | VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/01/12 to 10/1/12 | VR 14 Word |
VR 14 |
VR 14 HTML |
| Public* (SPP Indicator 7) | VR 15: Preschool Outcomes Report | 06/01/12 to 10/1/12 | VR 15 Word |
VR 15 |
VR 15 HTML |
* Only public school districts that are required to submit on SPP Indicators. See Indicator Schedule and Resubmission Schedule to see what is required for your district.
Communication from SEDCAR Related to Special Education Data Collection
- Letter to NYSAA Teachers asking to assist in completing NCSC surveys (September 30, 2011): (PDF 50 kb | HTML)
- Special Education Data Collection Requirements for the 2011-12 School Year (August 2011) for:
- Public School Districts
(Word 150 kb | HTML)
- Approved Private Schools, State Supported Schools and BOCES
(Word 66 kb | HTML)
- Charter Schools
(Word 64 kb | HTML)
- Article 81 (not including Special Act Schools)
(Word 81 kb | HTML)
- Special Act School Districts
(Word 94 kb | HTML)
- State Agencies
(Word 91 kb | HTML)
- State Operated
(Word 95 kb | HTML)
- Public School Districts
(Word
References
- Schedule of Submissions
Schedule of Resubmissions
- Printer Friendly table of due dates ( 61 kb) for all forms for the 2011-12 school year
- Click here to see a list of frequently asked questions in the PD Data System.
- To file an appeal for the 2011-12 VR1-9 please fill out this form and email it or fax it to the information listed at the top of the form: https://www.p12.nysed.gov/sedcar/files/excel/appeals_template_2011-12.xls.
- Information related to reporting Special Education data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html
- Information related to reporting data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/irs/sirs/
- Building of Enrollment/location BEDS codes for SIRS submissions of Approved
Private Schools for Students with Disabilities, Special Act School Districts,
State Supported Schools (Under Section 4201), State Operated Schools, Out
of State Schools with Emergency Interim Placements, Counties that Provide
Preschool Special Education Services, and State Agencies that Provide Educational
Services list: https://www.p12.nysed.gov/sedcar/locationcodes.html
- All BEDS codes accepted in SIRS: https://www.p12.nysed.gov/irs/sirs/documentation/location-codes.html
- SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
- Contact Information Reporting Services - Special Education at (518) 474-7965
or email: datasupport@nysed.gov for:
- User ID and password to access the PD Data System
- Questions related to special education data collection requirements
- For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
- For information on implementation of special education programs, please contact SEQA at: https://www.p12.nysed.gov/specialed/quality/regassoc.htm
- For information on policy, laws and regulations related to special education, please contact the policy unit at (518) 473-2878 or email: https://www.p12.nysed.gov/specialed/policy/home.html
- For information regarding state assessments data and submission of data through SIRS not related to special education, please contact Information and Reporting Services at (518) 474-7965 or email: datasupport@nysed.gov
Last Updated:
July 13, 2022