Special Education Data Collection System of SEDCAR
(Special Education Data Collection, Analysis & Reporting)
2019-20 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Technical Assistance and Contact Information
Data Submission Schedules
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2017-18 through 2024-2025
- Schedule of resubmission of data for State Performance Plan Indicator 8
- Table of due dates for all forms for the 2019-20 school year
PD Data System
- PD Data System frequently asked questions, references and help support please visit: https://datasupport.nysed.gov/hc/en-us/sections/200476658-PD-Data-System
- Please click here (
1,305 kb) for a walkthrough of the PD Data System and how to navigate within the site - The PD Data System is now in the Business Portal, for more information please click here (
284 kb) - Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word (
501 kb) | pdf (
555 kb)
Reporting Through the PD Data System
The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).
Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.
| Type of School | Required Submissions | Due Date | Printable Forms | ||
|---|---|---|---|---|---|
| Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated | PD6: Personnel Form | 02/03/20 | PD6 Word |
PD6 |
PD6 HTML |
| Public*, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for IDEA Sub Allocation | Due to School Districts 11/28/19 |
SEDCAR 1 Word |
SEDCAR 1 PDF |
SEDCAR 1 HTML |
| Approved Private (Article 81) | SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only | Due to SED and School
District 11/28/19 |
SEDCAR 2 Word |
SEDCAR 2 PDF |
SEDCAR 2 HTML |
| Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD8: Suspension Data | 08/03/20 |
PD8 Word |
PD8 |
PD8 HTML |
* Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2018-19 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2018-19 school year.
| Required Submissions | Due Date | Printable Forms* | ||
|---|---|---|---|---|
| SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities | 06/19/20 | SR4 Word |
SR4 |
SR4 HTML |
Data Submitted Through SIRS
To view/certify the Special Education Verification Reports you must:
- Click on 2019–20 school year on the menu bar or use the dashboard to navigate to a specific report.
- Select “October Verification Reports” or “End of the Year Verification Reports”or click on the individual report through the dashboard.
- Review each report and read the heading instructions on the link in the top of each report that describes the criteria for students to be included in the report.
- Review the list of included students and the list of excluded students for the corresponding verification report to determine if all eligible students are included and the information submitted for included and excluded students is complete and accurate.
- If changes are needed, revise your student management systems and work with a representative of your RIC or large city school district to make corrections in Level 1 data warehouse within the verification time period (prior to certification due date). RICs and large city school districts may establish their own deadlines so that they can transmit the data to Level 2 by the verification deadline.
- The certification buttons are on the top right of each verification report. The accurate certification button option is availbale from the date of the first refresh for districts to be able to certify their data as complete and accurate early.
Special Education Snapshot Data as of October 2, 2019
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public, Special Act, Article 81, State Agencies, State Operated | VR1: Preschool Child Count Report by Race/Ethnicity | 10/9/19 to 01/6/20 | VR1 Word |
VR1 |
VR1 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR2: School Age Child Count by Age and Disability | 10/9/19 to 01/6/20 | VR2 Word |
VR2 |
VR2 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR3: School Age Students by Disability and Race/Ethnicity | 10/9/19 to 01/6/20 | VR3 Word |
VR3 |
VR3 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR4: Preschool LRE Setting Report | 10/9/19 to 01/6/20 | VR4 Word |
VR4 |
VR4 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR5: School Age LRE Setting Report | 10/9/19 to 01/6/20 | VR5 Word |
VR5 |
VR5 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR6: District Report of Preschool Students by Primary Service Provider | 10/9/19 to 01/6/20 | VR6 Word |
VR6 |
VR6 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR7: Provider Report of Preschool Students | VR7 Word |
VR7 |
VR7 HTML |
|
| Public, Special Act, Article 81, State Agencies, State Operated | VR8: District Report of School Age Students by Building Where Enrolled | 10/9/19 to 01/6/20 | VR8 Word |
VR8 |
VR8 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR9: Provider Report of School Age Students | VR9 Word |
VR9 |
VR9 HTML |
|
End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public | VR13: Preschool Children Provided Programs and Services during 2019-20 School Year | 06/08/20 to 08/24/20 | VR13 Word |
VR13 |
VR13 HTML |
| Public* (SPP Indicator 7) | VR15: Preschool Outcomes Report | 06/08/20 to 08/24/20 | VR15 Word |
VR15 |
VR15 HTML |
| List of districts required to certify | VR16: Students Receiving Coordinated Early Intervening Services* | 06/08/20 to 08/24/20 | VR16 Word |
VR16 |
VR16 HTML |
*For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2017-18 and/or 2018-19 and/or 2019-20 school years.
Other End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public* (SPP Indicator 11) | VR11: Notification to School District of Compliance Rate on SPP #11 | 06/08/20 to 09/21/20 | VR11 Word |
VR11 |
VR11 HTML |
| Public* (SPP Indicator 12) | VR12: Notification to School District of Compliance Rate on SPP #12 | 06/08/20 to 09/21/20 | VR12 Word |
VR12 |
VR12 HTML |
| Public | VR14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/08/20 to 09/21/20 | VR14 Word |
VR14 |
VR14 HTML |
* Only public school districts that are required to submit on SPP Indicators. See Indicator Schedule and Resubmission Schedule to see what is required for your district.
References
- Schedule of Submissions
Schedule of Resubmissions
- Table of due dates for all forms for the 2019-20 school year
- Information related to reporting Special Education data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html
- Criteria for SPP Notifications for Indicator 4, 9, 10 and Significant Disproportionality can be found at: https://www.p12.nysed.gov/sedcar/forms/instructions/spp_criteria/spp_criteria.html
- Information related to reporting data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/irs/sirs/
- Building of Enrollment/location BEDS codes for SIRS submissions of Approved
Private Schools for Students with Disabilities, Special Act School Districts,
State Supported Schools (Under Section 4201), State Operated Schools, Out
of State Schools with Emergency Interim Placements, Counties that Provide
Preschool Special Education Services, and State Agencies that Provide Educational
Services list: https://www.p12.nysed.gov/sedcar/locationcodes.html
- PD Data System References:
- PD Data System frequently asked questions, references and help support please visit: https://datasupport.nysed.gov/hc/en-us/sections/200476658-PD-Data-System
- Walkthrough ( 1,305 kb) of the PD Data System and how to navigate within the site
- The PD Data System is moving to the business portal announcement
- Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word ( 501 kb) | pdf ( 555 kb)
- SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
- Contact Information Reporting Services - Special Education by email at: datasupport@nysed.gov for:
- Questions related to special education data collection requirements
- For questions about user ID and password to access the PD Data System please visit our PD Data System frequently asked questions, references and help support page at: https://datasupport.nysed.gov/hc/en-us/sections/200476658-PD-Data-System
- For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
- For information on implementation of special education programs, please contact SEQA at: https://www.p12.nysed.gov/specialed/quality/regassoc.htm
- For information on policy, laws and regulations related to special education, please contact the policy unit at (518) 473-2878 or email: https://www.p12.nysed.gov/specialed/policy/home.html
Last Updated:
April 14, 2021