Special Education Data Reporting Requirements
2023-24 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Technical Assistance and Contact Information
Data Submission Schedules
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2017-18 through 2024-2025
- Schedule of resubmission of data for State Performance Plan Indicators 8, 11 and 12
- Table of due dates for all forms for the 2023-24 school year
PD Data System
- PD Data System frequently asked questions, references and help support please visit: https://datasupport.nysed.gov/hc/en-us/sections/200476658-PD-Data-System
- Please click here (
1,305 kb) for a walkthrough of the PD Data System and how to navigate within the site - Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word (
501 kb) | pdf (
555 kb)
Reporting Through the PD Data System
| Type of School | Required Submissions | Due Date | Printable Forms | ||
|---|---|---|---|---|---|
| Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated | PD6: Personnel Form | 03/01/24 | PD6 Word |
PD6 |
PD6 HTML |
| Public*, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for §4410 Vendor Funding for the 2024-25 School Year | Due to School Districts 11/24/23 |
SEDCAR 1 Word |
SEDCAR 1 PDF |
SEDCAR 1 HTML |
| Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD8: Suspension Data | 09/09/24 |
PD8 Word |
PD8 |
PD8 HTML |
* Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2022-23 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2022-23 school year.
Data Submitted Through SIRS
Special Education Snapshot Data as of October 4, 2023
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public, Special Act, Article 81, State Agencies, State Operated | VR1: Preschool Child Count Report by Race/Ethnicity | 10/04/23 to 01/16/24 | VR1 Word |
VR1 |
VR1 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR2: School Age Child Count by Age and Disability | 10/04/23 to 01/16/24 | VR2 Word |
VR2 |
VR2 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR3: School Age Students by Disability and Race/Ethnicity | 10/04/23 to 01/16/24 | VR3 Word |
VR3 |
VR3 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR4: Preschool LRE Setting Report | 10/04/23 to 01/16/24 | VR4 Word |
VR4 |
VR4 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR5: School Age LRE Setting Report | 10/04/23 to 01/16/24 | VR5 Word |
VR5 |
VR5 HTML |
| Public, Special Act, Article 81, State Agencies, State Operated | VR6: District Report of Preschool Students by Primary Service Provider | 10/04/23 to 01/16/24 | VR6 Word |
VR6 |
VR6 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR7: Provider Report of Preschool Students | VR7 Word |
VR7 |
VR7 HTML |
|
| Public, Special Act, Article 81, State Agencies, State Operated | VR8: District Report of School Age Students by Building Where Enrolled | 10/04/23 to 01/16/24 | VR8 Word |
VR8 |
VR8 HTML |
| Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported | VR9: Provider Report of School Age Students | VR9 Word |
VR9 |
VR9 HTML |
|
End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public | VR10: School-Age Students with Disabilities Exiting Special Education | 06/01/24 to 08/19/24 | VR10 Word |
VR10 |
VR10 HTML |
| Public | VR13: Preschool Children Provided Programs and Services during 2023-24 School Year | 06/01/24 to 08/5/24 | VR13 Word |
VR13 |
VR13 HTML |
| Public* (SPP Indicator 7) | VR15: Preschool Outcomes Report | 06/01/24 to 08/5/24 | VR15 Word |
VR15 |
VR15 HTML |
| List of districts required to certify | \VR16: Students Receiving Coordinated Early Intervening Services* | 06/01/24 to 08/5/24 | VR16 Word |
VR16 |
VR16 HTML |
*For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2021-22 and/or 2022-23 and/or 2023-24 school years.
Other End of Year Reports
| Type of School | Required Submissions | Due Date | Sample Templates | ||
|---|---|---|---|---|---|
| Public* (SPP Indicator 11) | VR11: Notification to School District of Compliance Rate on SPP #11 | 06/01/24 to 09/16/24 | VR11 Word |
VR11 |
VR11 HTML |
| Public* (SPP Indicator 12) | VR12: Notification to School District of Compliance Rate on SPP #12 | 06/01/24 to 09/16/24 | VR12 Word |
VR12 |
VR12 HTML |
| Public | VR14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/01/24 to 09/16/24 | VR14 Word |
VR14 |
VR14 HTML |
* Only public school districts that are required to submit on SPP Indicators. See Indicator Schedule and Resubmission Schedule to see what is required for your district.
References
- Schedule of Submissions
Schedule of Resubmissions
- Table of due dates for all forms for the 2023-24 school year
- Information related to reporting Special Education data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html
- Criteria for SPP Notifications for Indicator 4, 9, 10 and Significant Disproportionality can be found at: https://www.p12.nysed.gov/sedcar/forms/instructions/spp_criteria/spp_criteria.html
- Information related to reporting data through the Student Information Repository System (SIRS) is available
at: https://www.p12.nysed.gov/irs/sirs/
- Building of Enrollment/location BEDS codes for SIRS submissions of Approved
Private Schools for Students with Disabilities, Special Act School Districts,
State Supported Schools (Under Section 4201), State Operated Schools, Out
of State Schools with Emergency Interim Placements, Counties that Provide
Preschool Special Education Services, and State Agencies that Provide Educational
Services list: https://www.p12.nysed.gov/sedcar/locationcodes.html
- PD Data System References:
- PD Data System frequently asked questions, references and help support please visit: https://datasupport.nysed.gov/hc/en-us/sections/200476658-PD-Data-System
- Walkthrough ( 1,305 kb) of the PD Data System and how to navigate within the site
- Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word ( 501 kb) | pdf ( 555 kb)
- SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
- Contact Information Reporting Services - Special Education by email at: datasupport@nysed.gov for:
- Questions related to special education data collection requirements
- For questions about user ID and password to access the PD Data System please visit our PD Data System frequently asked questions, references and help support page at: https://datasupport.nysed.gov/hc/en-us/sections/200476658-PD-Data-System
- For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
- For information on implementation of special education programs, please contact SEQA at: https://www.p12.nysed.gov/specialed/quality/regassoc.htm
- For information on policy, laws and regulations related to special education, please contact the policy unit at (518) 473-2878 or email: https://www.p12.nysed.gov/specialed/policy/home.html
Last Updated:
July 30, 2024