Special Education Data Reporting Requirements
2025-26 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Technical Assistance and Contact Information
Data Submission Schedules
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2017-18 through 2025-2026
- Schedule of resubmission of data for State Performance Plan Indicators 7, 8, 11 and 12
- Table of due dates for all forms for the 2025-26 school year
PD Data System
- PD Data System frequently asked questions, references and help support
- Please click here (
1,305 kb) for a walkthrough of the PD Data System and how to navigate within the site - Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word (
501 kb) | pdf (
555 kb)
Reporting Through the PD Data System
| Type of School | Required Submissions | Due Date | Printable Forms | |
|---|---|---|---|---|
| Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, State Agencies, State Supported, State Operated | PD6: Personnel Form | 03/02/26 | PD6 Word |
PD6 |
| Public*, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for §4410 Vendor Funding for the 2026-27 School Year | Due to School Districts 11/24/25 |
SEDCAR 1 Word |
SEDCAR 1 PDF |
| Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD8: Suspension Data | 08/21/26 | PD8 Word |
PD8 |
* Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2024-25 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2024-25 school year.
Data Submitted Through SIRS
Special Education Snapshot Data as of October 1, 2025
| Type of School | Required Submissions | Due Date | Printable Templates |
|---|---|---|---|
| Public, Special Act, Article 81, State Agencies, State Operated | VR1: Preschool Child Count Report by Race/Ethnicity | 10/01/25 to 01/20/26 | VR1 PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR2: School Age Child Count by Age and Disability | 10/01/25 to 01/20/26 | VR2
PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR3: School Age Students by Disability and Race/Ethnicity | 10/01/25 to 01/20/26 | VR3
PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR4: Preschool LRE Setting Report | 10/01/25 to 01/20/26 | VR4
PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR5: School Age LRE Setting Report | 10/01/25 to 01/20/26 | VR5
PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR6: District Report of Preschool Students by Primary Service Provider | 10/01/25 to 01/20/26 | VR6
PDF |
| Public, BOCES, Charter Schools, Special Act, Article 81, Approved Private, State Supported | VR7: Provider Report of Preschool Students | VR7
PDF |
|
| Public, Special Act, Article 81, State Agencies, State Operated | VR8: District Report of School Age Students by Building Where Enrolled | 10/01/25 to 01/20/26 | VR8
PDF |
| Public, BOCES, Charter Schools, Special Act, Article 81, Approved Private, State Supported | VR9: Provider Report of School Age Students | VR9
PDF |
End of Year Reports
| Type of School | Required Submissions | Due Date | Printable Templates |
|---|---|---|---|
| Public | VR10: School-Age Students with Disabilities Exiting Special Education | 06/01/26 to 08/10/26 | VR10
PDF |
| Public | VR13: Preschool Children Provided Programs and Services during 2025-26 School Year | 06/01/26 to 08/10/26 | VR13
PDF |
| Public* (SPP Indicator 7) | VR15: Preschool Outcomes Report | 06/01/26 to 08/10/26 | VR15
PDF |
| List of districts required to certify | \VR16: Students Receiving Coordinated Early Intervening Services* | 06/01/26 to 08/10/26 | VR16
PDF |
*For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2023-24 and/or 2024-25 and/or 2025-26 school years.
Other End of Year Reports
| Type of School | Required Submissions | Due Date | Printable Templates |
|---|---|---|---|
| Public* (SPP Indicator 11) | VR11: Notification to School District of Compliance Rate on SPP #11 | 06/01/26 to 09/14/26 | VR11
PDF |
| Public* (SPP Indicator 12) | VR12: Notification to School District of Compliance Rate on SPP #12 | 06/01/26 to 09/14/26 | VR12
PDF |
| Public | VR14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/01/26 to 09/14/26 | VR14
PDF |
* Only public school districts that are required to submit on SPP Indicators. See Indicator Schedule and Resubmission Schedule to see what is required for your district.
References
- Schedule of Submissions
Schedule of Resubmissions
- Table of due dates for all forms for the 2025-26 school year
- Information related to reporting Special Education data through the Student Information Repository System (SIRS)
- Criteria for SPP Notifications for Indicator 4, 9, 10 and Significant Disproportionality
- Information related to reporting data through the Student Information Repository System (SIRS)
- Building of Enrollment/location BEDS codes for SIRS submissions of Approved
Private Schools for Students with Disabilities, Special Act School Districts,
State Supported Schools (Under Section 4201), State Operated Schools, Out
of State Schools with Emergency Interim Placements, Counties that Provide
Preschool Special Education Services, and State Agencies that Provide Educational
Services
- PD Data System References:
- PD Data System frequently asked questions, references and help support
- Walkthrough ( 1,305 kb) of the PD Data System and how to navigate within the site
- Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word ( 501 kb) | pdf ( 555 kb)
- SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
- Contact Information Reporting Services - Special Education by email at: se-datasupport@nysed.gov for:
- Questions related to special education data collection requirements
- For questions about user ID and password to access the PD Data System please visit our PD Data System frequently asked questions, references and help support page
- For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
- For information on implementation of special education programs, please contact the Special Education Quality Assurance Office
- For information on policy, laws and regulations related to special education, please contact the Special Education policy unit
Last Updated:
September 29, 2025