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THE STATE EDUCATION
DEPARTMENT
/
THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234 ________________________________________________________________________________________ MANAGER, STRATEGIC EVALUATION DATA COLLECTION, ANALYSIS AND REPORTING 1613 ONE COMMERCE PLAZA ALBANY, NEW YORK 12234 Tel. (518) 474-7965 Fax (518) 408-3363 E-mail: dataquest@nysed.gov |
To:
|
Special Education Data Managers and Chief School Officers of: |
November 2005 |
From: | Inni Barone | |
Subject: | PD-2 – In-State and Out-of-State Approved Private Schools, and State-Operated and State-Supported Schools Report: Number of Preschool and School-Age Students with Disabilities Provided Special Education on December 1, 2005. Due between December 1 and December 16, 2005. | |
Attached is a PD-2 form to be used to report the count of preschool and school age students with disabilities provided special education programs and services on December 1, 2005. Preschool students with disabilities may be counted if they are provided special education services by your school pursuant to Section 4410 or 4201 of the Education Law. School age students with disabilities may be counted if they are placed in your school by public school districts or by Commissioner’s appointments. Out-of-State approved private schools are to report the number of New York State students placed in the school by New York State school districts and by New York State courts and other agencies. All schools submitting this report must be either schools that are approved for educating students with disabilities or are State-operated or State-supported schools. This report is due in the State Education Department between December 1 and December 16, 2005 and should be submitted to:
New York State Education Department
Office of Vocational and Educational Services for Individuals with
Disabilities
Strategic Evaluation Data Collection, Analysis and Reporting
Room 1613, One Commerce Plaza
Albany, New York 12234
To be counted in this report, each student with a disability, on December 1, 2005, must meet both of the following criteria:
The student must be placed in your school and your school must implement the student’s Individualized Education Program (IEP) on December 1, 2005. A student with a disability whose placement in your school is discontinued before December 1, 2005, may not be included in the count for your school. A student who is initially placed in your school and provided special education after December 1, 2005 may not be included in the count for your school.
Federal law and regulation require that State and local
education agencies ensure an unduplicated count of students with disabilities.
Before submitting the PD-2 report, please complete local verification
procedures to ensure that each student is counted only once. Such verification
procedures may include visual scans, computer scans or other methods; and are
especially important for schools having several school buildings and for
students receiving multiple special education programs or services.
The New York State Education Department (SED) will confirm the accuracy of
information included in this report as part of the program review process, or
as is otherwise indicated. To facilitate such review for your school, please
maintain a list (hard copy or other readily retrievable format) of all
students included in this child count until June 30, 2013. Upon completing
local verification procedures, if it is determined that one or more counts are
incorrect, a revised child count (i.e., PD-2 form) must be submitted to SED.
As compared to the PD-2 form for 2004-2005, the PD-2 for 2005-2006 is revised
in the following ways:
In Section A, Table 1, the count of preschool children with disabilities provided special education services pursuant to Section 4410 of the Education Law, as of December 1, 2005 is disaggregated between children provided special class or special class in an integrated setting and/or special education itinerant teacher (SEIT) services (Line 1) and children who are provided related services only (Line 2).
Please note:
If your school is located within New York State and if you provide educational services to students with disabilities pursuant to Article 81 of the Education Law, please do not complete this form; instead, contact our office to request a PD-2A/4 form.
The PD-2 report is to be completed only by approved private schools for students with disabilities located within New York State that do not provide educational services to students pursuant to Article 81 of the Education Law. All approved out-of-State schools for students with disabilities must also complete this report. The out-of-State approved private schools will report the count of students placed by New York State school districts as well as by New York State courts and other agencies. The PD-2 report is also to be completed by the State-operated schools and State-supported (Section 4201) schools.
A SEDCAR-1 (Approved Special Education Program Request for IDEA Sub-Allocation) form must be completed by all approved private schools, and State-supported schools for preschool and school age students with disabilities. This form must also be submitted by all out-of-State approved private schools on behalf of all preschool and school age students with disabilities who are placed in such schools by New York State school districts or by New York State courts or other agencies. In order to receive IDEA sub-allocations under Section 611 and 619 for the 2006-2007 year, a SEDCAR-1 form must be submitted to each school district by March 3, 2006. The form must be sent to each district placing one or more students in your program on December 1, 2005. For students with disabilities placed by New York State courts and other agencies in out-of-State approved schools, the SEDCAR-1 form must be submitted to the school district in which such students resided at the time they were placed in the out-of-State schools by the courts or other agencies.
Please note that the data collected through the PD forms are used in the following reports and activities:
State Performance Plan and Annual Performance Report for Special Education
Public reporting of LEA results against State targets established in the State Performance Report.
Calculation of minimum amount of per-pupil IDEA funds to be sub-allocated or spent on services.
Pocketbook of Goals and Results for Individuals with Disabilities
Chapter 655 Report to the Governor and the Legislature on the Status of the State’s Schools
Special Education Quality Assurance Reviews
School District Report Cards
BOCES Report Cards
Charter School Report Cards
Calculations to identify instances of possible race/ethnicity disproportionality
Other reports required by State or federal statutes
Evaluation of programs and policies
If you have any questions or are in need of assistance in
completing this report, please contact the Strategic Evaluation Data Collection,
Analysis and Reporting (SEDCAR) Unit by using the contact information provided
in the letterhead. Thank you.
Attachment
The University of the State of New York
THE STATE EDUCATION DEPARTMENT
Office of Vocational and Educational Services for Individuals with Disabilities
Strategic Evaluation Data Collection, Analysis and Reporting
One Commerce Plaza – Room 1613
Albany, NY 12234-0001
PD-2- In-State and Out-of-State Approved Private Schools, and State-Operated and State-Supported Schools Report: Number of Preschool and School-Age Students with Disabilities Provided Special Education on December 1, 2005.
Instructions: |
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(Enter 12-digit SED Code Below) |
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SCHOOL NAME | ||||||||||||||
ADDRESSS | ||||||||||||||
Contact Person Information* |
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NAME | ||||||||||||||
TITLE | ||||||||||||||
TELEPHONE | FAX | |||||||||||||
E-MAIL ADDRESS |
*All correspondence from SEDCAR will be directed to the contact person identified in the PD web based data entry system at http://pd.nysed.gov. Please keep the contact person information current, including the e-mail address as most communication will occur via e-mail.
Certification and Assurances |
I have reviewed the information reported on this form and certify that this is a complete and accurate count of New York State students with disabilities served on December 1, 2005. I further certify that the students reported were placed in this in-State school by a New York State school district or in this out-of-State school by a New York State school district or by a New York State court or other agency or were Commissioner’s appointment in this State-operated or State-supported school. All students were served in accordance with their Individualized Education Programs and in accordance with State standards.
__________________________ |
___________________ |
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Chief Administrative Officer Must Sign and Date on or after December 1, 2005 |
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School Name:__________________________________ | SED Code:____________ |
□ |
Check here if no preschool students with disabilities are
provided special education services on December 1, 2005
pursuant to Section 4410 or 4201of the Education Law. If so, skip Section A. |
□ | Check here if no school age students with disabilities are provided special education services on December 1, 2005. If so, skip Sections B. |
If both boxes are checked, your PD-2 report is complete. Please return the entire form to the address printed on the top of page 1.
*Students who are 5 years of age on December 1 are “school
age” children and must be reported in Section B of this report and not in
Section A.
**Students who are 2 years old on December 1, 2005 (who will turn 3 years of age
by December 31, 2005) and are receiving preschool special education services,
pursuant to Section 4410 or 4201 of the Education Law, should be included in the
column for students age 2.
*Only include 4-5 year old students if they are in your school age program. Students are eligible to enroll in school age (kindergarten) programs if they become five years old by December 1 or by a later date established by the school/agency. For example, if a student’s birthday is on December 5, 2000, and the school/agency policy for admission to school is “five years of age by December 31”, the student could be enrolled in the kindergarten program and be 4 years old on December 1, 2005.
School Name:__________________________________ | SED Code:____________ |
*Only include 4 year old students if they are in your school-age program.