Verification Report 8
District Report of School Age Students by Building Where Enrolled
(On October 1, 2008)Description of Report
Below is a report of school age students with disabilities for whom the school district has Committee on Special Education (CSE) responsibility by the “Building of Enrollment”. The “Building of Enrollment” is provided by school districts in the Location record. The information provided by Building of Enrollment includes the least restrictive environment setting and age range of students with disabilities. Students with the following records are included in this report:
- Enrollment record with reason for beginning enrollment code “0011” or “5905” ; and
- Enrollment record with enrollment beginning date on or before snapshot date and no ending date or an ending date after the snapshot date; and
- Building of Enrollment code is a valid code in SEDREF ; and
- Student’s date of birth is on or between 09/01/1987 and 12/31/2003; and
- A disability Programs Fact record with a valid code for a school-age student with a disability from Appendix 5 of SIRS Dictionary of Reporting Data Elements (codes 0352, 0363, 0385, 0396, 0407, 0418, 0429, 0440, 0451, 0462, 0473, 0484, 0495); and
- A Special Education Snapshot record with all of the following data elements:
- Snapshot Date of October 1, 2008
- Primary Placement Type
- Least Restrictive Environment Code for school age setting (from Appendix 15 of the 2008-09 SIRS Manual.
Also included with this verification report is a listing of students who are excluded from the report below. These students’ records should be reviewed by school districts for accuracy to verify that they indeed do not meet all the criteria listed above to be included in the report below. The criteria for excluding students from the report below are as follows:
- Students are school age students between the ages of 4 and 21; and
There is an active enrollment record on snapshot date; and
There is an active disability Programs Fact record with a disability code for school age students on snapshot date; and
There is no Special Education Snapshot record.
OR- Students are school age students between the ages of 4 and 21; and
There is an active enrollment record on snapshot date; and
There is no active disability Programs Fact record with a disability code for school age students on snapshot date; and
There is a Special Education Snapshot record.The reasonability checks described below will be conducted based on the data in this report and the data submitted in the 2007-08, verification report 8. School districts with the discrepancies described below will receive a notification regarding reasonability checks and will be provided directions on how to respond.
There is no reasonability check for this report, this year.
Verification Report 8
District Report of School Age Students by Building Where Enrolled
(On October 1, 2008)Directions: Please review the data below to verify that this report represents all school age students with disabilities (aged 4-21) for whom your district has CSE responsibility and who were provided special education services in the building of enrollment listed below on the snapshot date. The links below the numbers in each cell provide a list of students that meet the criteria to be included in the report. Also, please review your school district’s report of students excluded from this report. If corrections are needed to this report, please resubmit your district files with the necessary corrections to the Regional Information Center (or the data warehouse for large cities) during the verification time period.
For your information, each school listed below will be able to view a report of the number of school age students as reported by your district. They will not be shown the students’ names. They may contact your special education office if their record of the number of students from your district does not match your report of the number of students in their school.
Building of Enrollment: [SED Code] [Name]
Table 1: In regular school programs in buildings attended by disabled and nondisabled students
Line
NumberTime INSIDE
Regular ClassroomA B C D E F Age Group 4-5 6-11 12-13 14-17 18-21 Total 01 80% or more 02 40% to 79% 03 Less than 40% 04 Total Table 2: In Separate Settings Outside of regular school facilities, in buildings that are attended by students with disabilities only. Line 4 includes students who are placed on home instruction by the CSE. Students who are home-schooled by parent choice are reported in Table 3.
Line
NumberType of Setting A B C D E F Age Group 4-5 6-11 12-13 14-17 18-21 Total 01 Seperate School 02 Residential Facility 03 Hospital (In-patient) 04 Home Placement by CSE 05 Total Table 3: In Other Specific Settings. School districts do not place students in these settings. Instead, students are in these settings because of court decisions or parental choice.
Line
NumberType of Setting A B C D E F Age Group 4-5 6-11 12-13 14-17 18-21 Total 01 Incarcerated in County Correctional Facilities* 02 Home Schooled at Parental Choice 03 Parentally Placed in Nonpublic
School-Receiving Special Education04 Parentally Placed in Nonpublic
School-Not Receiving Special Education ServicesTotal *Or incarcerated in correctional facilities operated by the Department of Corrections (DOCS) as reported by DOCS
Statement of Assurance that will need to be checked:
Clicking the button will certify data displayed in VR1-6 and VR8 reports.
Clicking this button will stop any additional data refreshes into these reports from the Level 2 data warehouse. The data that you certify in these reports will be the Department's official record of your special education data. There is no certification required for the VR7 and VR9 reports. Please mail a signed copy of the Certification and Assurance Form to SEDCAR on or shortly after you certify these data. This form will become available on the menu, under 2008-09, under October Verification Reports after you click the button to certify your data.