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Preschool Primary Service Code
(Field #31 in Special Education Snapshot Template):

Code Description
SVC01 Related services only
SVC02 Special Education Itinerant Teacher (SEIT) only
SVC03 Related services and SEIT services
SVC04 Half-day (2.5 hours or less) Special Class program in integrated setting
SVC05 Half-day (2.5 hours or less) Special Class program in segregated setting
SVC06 Full-day (more than 2.5 up to 3 hours) Special Class program in integrated setting
SVC07 Full-day (more than 2.5 up to 3 hours) Special Class program in segregated setting
SVC08 Full-day (more than 3 up to 4 hours) Special Class program in integrated setting
SVC09 Full-day (more than 3 up to 4 hours) Special Class program in segregated setting
SVC10 Full-day (more than 4 hours) Special Class program in integrated setting
SVC11 Full-day (more than 4 hours) Special Class program in segregated setting
SVC12 Residential program

Preschool and School-Age Students with Disabilities
Least Restrictive Environment Codes

PRIMARY SETTING CODES (Field #44 in Special Education Snapshot Template)
(See definition of these settings)

Preschool Settings:

Code Description
PS04 Separate Class
PS05 Separate School
PS06 Residential Facility
PS07 Home
PS08 Service Provider Location or some other location that is not in any other code
PS09 Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program
PS10 Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location.
PS11 Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in the regular early childhood program
PS12 Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location

Early School-Age (ESA) Settings for school-age students with disabilities ages 4-5):

Code Description
ESA01 Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in the regular classroom.
ESA02 Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in some other location.
ESA03 Parentally placed in a nonpublic elementary school and NOT receiving publicly funded special education and related services
ESA04 Separate Class
ESA05 Separate School
ESA06 Residential Facility
ESA07 Home
ESA08 Service Provider Location or some other location that is not in any other code
ESA09 Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program.
ESA10 Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location.
ESA11 Attending a kindergarten, 1st grade or other regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related in the regular early childhood program.
ESA12 Attending a kindergarten, 1st grade or other regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location

School-Age Settings (for students with disabilities ages 6-21):

In addition to selecting an appropriate LRE code, please use the “Primary Placement Type” data element to indicate if the student is a court placement (PLC01), residential placement by the CSE (PLC02) or a day placement by the CSE (PLC03). This data element and codes are described in the Special Education Snapshot Template.

Code Description
SA01 Inside the regular classroom 80% or more of the day.
SA02 Inside the regular classroom 40% to 79% of the day.
SA03 Inside the regular classroom less than 40% of the day.
SA04 Separate School
SA05 Hospital In Patient
SA06 Home Instruction – Placed on Home Instruction by the CSE
SA07 Incarcerated
SA08 Parentally placed in a nonpublic school and receiving special education services
SA09 Parentally placed in a nonpublic school and NOT receiving publicly funded special education services
SA10 Home Schooled at parent’s choice

Directions for Reporting PRESCHOOL Students with Disabilities in the Least Restrictive Environment (LRE) Setting (codes PS04 through PS12)

The LRE codes for preschool students with disabilities distinguish between preschool students participating in regular early childhood programs (PS09 through PS12), in special education programs (PS04 through PS06), or in neither a regular early childhood program nor a special education program (PS07-home and PS08-service provider location or some other location that is not in any other category). In addition, the reporting codes describe the environment in which students who are in regular early childhood programs receive the majority of hours of their special education and related services during the week. Only one least restrictive environment code may be selected for each student.

Definitions:

“Majority of hours” means at least 50 percent of the hours a student spends receiving special education and related services during the week.

“Regular early childhood program” means a program that includes at least 50 percent nondisabled preschool children. “Early childhood programs” include, but are not limited to:

Process to select the preschool LRE code for students enrolled in a regular early childhood program:

Step 1: For a student who is participating for any number of hours per week in a regular early childhood program, regardless of how the participation is funded (i.e., with public or private funds) and regardless of where special education and related services are provided, select the LRE code based on the amount of time the student spent in the regular early childhood program. 

These times are grouped into two categories:

Step 2: For each student who is in a regular early childhood program, select the LRE code for the student that reflects whether the majority of hours of special education and related services during the week are provided to the student in the regular early childhood program or in some other location. The other locations are described in PS04 through PS08.

Step 3: To calculate where the majority of hours of special education and related services are provided to preschool students:

  1. A.  Add up all the time (in minutes or hours) that the student spends receiving special education and related services during the week.
  2. B.  Add up all the time (in minutes or hours) that the student spends receiving special education and related services during the week in the regular early childhood program.

Process to select the preschool LRE code for students who are not enrolled in a regular early childhood program:

Step 4: If the student is NOT AT ALL participating in a regular early childhood program, determine if the student is attending a special education program as described below and select the appropriate code (PS04 through PS06):

Please note, since only one least restrictive environment code may be selected for each student, the PS04 through PS06 codes should be selected for students who may also receive some special education and related services at home or at a service provider or other location as described in Steps 5 and 6.

Step 5: If the student receives some or all his/her special education and/or related services at home and does not attend a regular early childhood program or a special education program, select code PS07 (home). Select this code for the student even if the student also receives some of his/her special education and related services in a service provider location or some other location that is not described in any other code.

Step 6:  If the student does not attend either a regular early childhood program or a special education program and also does not receive special education and related services at home, select code PS08 (service provider location or some other location that is not in any other category). The PS08 code includes, for example, private clinicians’ offices, clinicians’ offices located in school buildings, and hospital facilities on an outpatient basis.

Examples for preschool students attending a regular early childhood program (see Step #3 for definitions of “A” and “B”):

  1. A student attends a private nursery school program for 8 hours a week. She receives 2.5 hours a week of special education itinerant services in the nursery school program and 2.5 hours a week of services at home.

    Calculation: A = 5 hours; B = 2.5 hour. B/A = .5 Select code PS11 (Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in the regular early childhood program).

  2. A student attends a day care center for 30 hours a week. He receives 3 hours of special education and related services per week at the day care center.
  3. Calculation: A = 3 hours; B = 3 hours. B/A = 1.0
    Select code PS09 (Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program.)

  4. A student attends a day care center for 30 hours a week. She receives 3 hours of related services per week from a related service provider from the municipality’s related service provider list provided at the therapist’s office.

    Calculation: A = 3 hours; B = 0 hours. B/A = 0.0 Select code PS10 (Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location.)

  5. A student goes to a hospital to receive occupational therapy for 5 hours per week on an out-patient basis and this student attends a special class in an integrated setting for 15 hours a week, but receives audiology related service at a hospital audiology clinic from the municipality’s related service provider list.

    Calculation: A = 20 hours; B = 15 hours. B/A = .75
    Select code PS09 (Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program.)

  6. A student attends a UPK program for 20 hours a week and receives SEIT services and related services from a BOCES provider at the UPK program site for 5 hours a week.

    Calculation: A = 5 hours; B = 5 hours. B/A = 1.0 Select code PS09 (Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program.)

    Examples for preschool students who DO NOT attend a regular early childhood program:

  7. A student attends special education classroom for preschool children with disabilities which is located in a public school building for 20 hours per week.

    Select code PS04 (Separate classroom).

  8. A student attends the XYZ private preschool for students with disabilities for 17.5 hours per week and receives all special education and related services in that school.

    Select code PS05 (Separate school).

  9. A student attends a BOCES-operated preschool program which operates in a building, which is only attended by students with disabilities. The student receives all special education and related services in that building.

    Select code PS05 (Separate school).

  10. A student with a disability has been placed in a residential school and receives a full day special class program daily (5.0 hours of special education and related services).  

    Select code PS06 (Residential Facility).

  11. A student receives 10 hours a week of preschool special education itinerant services and occupational therapy services at home and also receives speech and language therapy at a hospital clinic from the municipality’s related services provider list.

    Select code PS07 (Home).

  12. A student attends the XYZ private preschool program for students with disabilities for 12.5 hours a week and receives 5 hours a week of preschool special education services at home.

    Select code PS05 (Separate School).

  13. A student receives 10 hours a week of physical therapy from a physical therapist as a related service from the municipality’s related services provider list provided at the therapist’s office.

    Select code PS08 (Service Provider Location).

Directions for Reporting Least Restrictive Environment (LRE) Setting Code for Students with Disabilities, Ages 4-5, who Receive SCHOOL-AGE Special Education and Related Services (codes ESA01 through ESA12)

Step 1: When selecting the LRE code for school-age students with disabilities who are age 4 or 5 on child count date, the first step is to identify if these students are parentally placed in a nonpublic elementary school (a school with one or more grades K-6). If yes, select codes ESA01 or ESA02 or ESA03 as described below:

Process to select the LRE code for students with disabilities ages 4-5 who are NOT parentally placed in a nonpublic elementary school but who are attending a regular Kindergarten, 1st grade or another regular early childhood program:

Step 2: For a student with a disability (ages 4-5) who is participating for any number of hours per week in a Kindergarten or 1st grade or in a regular early childhood program, regardless of how the participation in a regular early childhood program is funded (with public or private funds) and regardless of where special education and related services are provided, select the LRE code based on the amount of time spent in the Kindergarten, 1st grade and/or in regular early childhood program. Please see definition of a “regular early childhood program” under the preschool section of LRE codes.

These times are grouped into two categories:

Step 3: For each student who is in a regular Kindergarten, 1st grade and/or in a regular early childhood program for any length of time, select the LRE code that reflects the setting where the majority of weekly hours of special education and related services are provided to the student in the regular Kindergarten, 1st grade and/or in a regular early childhood program or in some other location. The other locations are described in ESA04 through ESA08.

Step 4: In order to determine where the majority of weekly hours of special education and related services are provided to school-age students, ages 4-5, use the following calculation:

  1. Add up all the time (in minutes or hours) that the student spends receiving special education and related services in one week.
  2. Add up all the time (in minutes or hours) that the student spends receiving special education and related services in one week in a regular Kindergarten, 1st grade, and/or in a regular early childhood program.
    1. If B divided by A is .50 or more, select codes ESA09 or ESA11 (see Step # 2 to determine which of these two codes to select).
    2. If B divided by A is less than .50, select codes ESA10 or ESA12 (see Step # 2 to determine which of these two codes to select).

Process to select the LRE code for students (ages 4-5) who are not enrolled in a regular Kindergarten, 1st grade and/or in a regular early childhood program

Step 5: If the student is NOT AT ALL participating in a regular Kindergarten, 1st grade and/or in a regular early childhood program, determine if the student is attending a special education program as described below and select the appropriate code (ESA04 through ESA08):

Please note, since only one least restrictive environment code may be selected for each student, the ESA04 through ESA06 codes should be selected for students who may also receive some special education and related services at home or at a service provider or other location that is not described in any other code.

Step 6: If the student receives some or all of his/her special education and related services at home and does not attend a regular Kindergarten, 1st grade or a regular early childhood program nor a special education program, select code ESA07 (home). Select this code even if the student also receives special education and related services in a service provider location or some other location that is not described in any other code.

Step 7:  If the student does not receive special education and related services at home and does not attend a regular Kindergarten, 1st grade or a regular early childhood program and does not attend an approved special education program, select code ESA08 (service provider location or some other location that is not described in any other code).

Examples for school-age students with disabilities (ages 4-5) attending a Kindergarten, 1st grade and/or a regular early childhood program (see Step #4 for definitions of “A” and “B”):

  1. Parents have elected to not enroll their kindergarten age student in a regular Kindergarten classroom. Instead, they pay for their child to attend a private nursery school for 15 hours a week. This child receives 2 hours a week of special education and related services in the nursery school.

    Calculation: A = 2 hours; B = 2 hours; B/A = 1.0
    Select ESA09 code (Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program.)

  2. A five-year old student with a disability is parentally placed in a K-2 nonpublic elementary school and receives 1 hour a week of special education and related services in the 1st grade classroom.

    Calculation: A = 1 hour; B = 1 hour; B/A = 1.0
    Select ESA01 code (Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in the regular classroom).

  3. A Kindergarten age student is parentally placed in a nonpublic elementary school in a Kindergarten classroom for 12.5 hours a week. This student is provided all special education and related services at home.

    Select ESA02 code (Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in some other location).

  4. A Kindergarten age student is parentally placed in a K-6 nonpublic elementary school but does not receive any publicly funded special education program or related services.

    Select ESA03 code (Parentally placed in a nonpublic elementary school and NOT receiving publicly funded special education and related services).

  5. A student attends a regular Kindergarten classroom for 12.5 hours a week. She receives 1 hour of special education and related services in the Kindergarten classroom and 2 hour of special education and related services at home.

    Calculation: A = 3 hours; B = 1 hour. B/A = .33
    Select ESA10 (Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location).

  6. A 4-year old student attends a regular Kindergarten classroom for 15 hours a week and receives 1 hour a week of related services and 3 hours of orientation and mobility services in another setting.

    Calculation: A = 4 hours; B = 0 hours; B/A = 0.0
    Select ESA10 (Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location).

  7. A 5-year old student attends a regular Kindergarten classroom for a half-day morning session and receives 3 hours a week of speech and language services in the afternoon at the school.

    Calculation: A = 3 hours; B = 0 hours; B/A = 0.0
    Select code ESA10 (Attending a kindergarten, 1st grade, or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location.)

Examples for school-age students (ages 4-5) who DO NOT attend a regular Kindergarten, 1st grade or a regular early childhood program:

  1. A 5-year old student attends a special education classroom for Kindergarten and 1st grade children with disabilities, which is located in a public school building for 20 hours per week.

    Select code ESA04 (Separate classroom).

  2. A 5-year old student is placed by the school district in an approved private school for students with disabilities for 30 hours per week and receives all special education and related services in that school.

    Select code ESA05 (Separate school).

  3. A 5-year old student with a disability has been placed in a residential school and receives a full day special class program daily (5.0 hours of special education and related services).

    Select code ESA06 (Residential Facility).

Directions for Reporting SCHOOL-AGE Students with Disabilities (ages 6-21) in the Least Restrictive Environment (LRE) Setting

For students who are in regular school buildings for 50 percent or more of the school day (buildings which are attended by students with and without disabilities), select their LRE code based on the percent of time each student is in a regular class using the following categories: 

To calculate the percentage of time inside the regular classroom: