Code | Description |
---|---|
SVC01 | Related services only |
SVC02 | Special Education Itinerant Teacher (SEIT) only |
SVC03 | Related services and SEIT services |
SVC04 | Half-day (2.5 hours or less) Special Class program in integrated setting |
SVC05 | Half-day (2.5 hours or less) Special Class program in segregated setting |
SVC06 | Full-day (more than 2.5 up to 3 hours) Special Class program in integrated setting |
SVC07 | Full-day (more than 2.5 up to 3 hours) Special Class program in segregated setting |
SVC08 | Full-day (more than 3 up to 4 hours) Special Class program in integrated setting |
SVC09 | Full-day (more than 3 up to 4 hours) Special Class program in segregated setting |
SVC10 | Full-day (more than 4 hours) Special Class program in integrated setting |
SVC11 | Full-day (more than 4 hours) Special Class program in segregated setting |
SVC12 | Residential program |
Code | Description |
---|---|
PS04 | Separate Class |
PS05 | Separate School |
PS06 | Residential Facility |
PS07 | Home |
PS08 | Service Provider Location or some other location that is not in any other code |
PS09 | Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program |
PS10 | Attending a regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location. |
PS11 | Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in the regular early childhood program |
PS12 | Attending a regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location |
Code | Description |
---|---|
ESA01 | Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in the regular classroom. |
ESA02 | Parentally placed in a nonpublic elementary school and receiving majority of hours of special education and related services in some other location. |
ESA03 | Parentally placed in a nonpublic elementary school and NOT receiving publicly funded special education and related services |
ESA04 | Separate Class |
ESA05 | Separate School |
ESA06 | Residential Facility |
ESA07 | Home |
ESA08 | Service Provider Location or some other location that is not in any other code |
ESA09 | Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in the regular early childhood program. |
ESA10 | Attending a kindergarten, 1st grade or other regular early childhood program for 10 or more hours a week and receiving the majority of hours of special education and related services in some other location. |
ESA11 | Attending a kindergarten, 1st grade or other regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related in the regular early childhood program. |
ESA12 | Attending a kindergarten, 1st grade or other regular early childhood program for less than 10 hours a week and receiving the majority of hours of special education and related services in some other location |
In addition to selecting an appropriate LRE code, please use the “Primary Placement Type” data element to indicate if the student is a court placement (PLC01), residential placement by the CSE (PLC02) or a day placement by the CSE (PLC03). This data element and codes are described in the Special Education Snapshot Template.
Code | Description |
---|---|
SA01 | Inside the regular classroom 80% or more of the day. |
SA02 | Inside the regular classroom 40% to 79% of the day. |
SA03 | Inside the regular classroom less than 40% of the day. |
SA04 | Separate School |
SA05 | Hospital In Patient |
SA06 | Home Instruction – Placed on Home Instruction by the CSE |
SA07 | Incarcerated |
SA08 | Parentally placed in a nonpublic school and receiving special education services |
SA09 | Parentally placed in a nonpublic school and NOT receiving publicly funded special education services |
SA10 | Home Schooled at parent’s choice |
Directions for Reporting PRESCHOOL Students with Disabilities in the Least Restrictive Environment (LRE) Setting (codes PS04 through PS12)
The LRE codes for preschool students with disabilities distinguish between preschool students participating in regular early childhood programs (PS09 through PS12), in special education programs (PS04 through PS06), or in neither a regular early childhood program nor a special education program (PS07-home and PS08-service provider location or some other location that is not in any other category). In addition, the reporting codes describe the environment in which students who are in regular early childhood programs receive the majority of hours of their special education and related services during the week. Only one least restrictive environment code may be selected for each student.
“Majority of hours” means at least 50 percent of the hours a student spends receiving special education and related services during the week.
“Regular early childhood program” means a program that includes at least 50 percent nondisabled preschool children. “Early childhood programs” include, but are not limited to:
Step 1: For a student who is participating for any number of hours per week in a regular early childhood program, regardless of how the participation is funded (i.e., with public or private funds) and regardless of where special education and related services are provided, select the LRE code based on the amount of time the student spent in the regular early childhood program.
These times are grouped into two categories:
Step 2: For each student who is in a regular early childhood program, select the LRE code for the student that reflects whether the majority of hours of special education and related services during the week are provided to the student in the regular early childhood program or in some other location. The other locations are described in PS04 through PS08.
Step 3: To calculate where the majority of hours of special education and related services are provided to preschool students:
Step 4: If the student is NOT AT ALL participating in a regular early childhood program, determine if the student is attending a special education program as described below and select the appropriate code (PS04 through PS06):
Please note, since only one least restrictive environment code may be selected for each student, the PS04 through PS06 codes should be selected for students who may also receive some special education and related services at home or at a service provider or other location as described in Steps 5 and 6.
Step 5: If the student receives some or all his/her special education and/or related services at home and does not attend a regular early childhood program or a special education program, select code PS07 (home). Select this code for the student even if the student also receives some of his/her special education and related services in a service provider location or some other location that is not described in any other code.
Step 6: If the student does not attend either a regular early childhood program or a special education program and also does not receive special education and related services at home, select code PS08 (service provider location or some other location that is not in any other category). The PS08 code includes, for example, private clinicians’ offices, clinicians’ offices located in school buildings, and hospital facilities on an outpatient basis.
Examples for preschool students attending a regular early childhood program (see Step #3 for definitions of “A” and “B”):
Directions for Reporting Least Restrictive Environment (LRE) Setting Code for Students with Disabilities, Ages 4-5, who Receive SCHOOL-AGE Special Education and Related Services (codes ESA01 through ESA12)
Step 1: When selecting the LRE code for school-age students with disabilities who are age 4 or 5 on child count date, the first step is to identify if these students are parentally placed in a nonpublic elementary school (a school with one or more grades K-6). If yes, select codes ESA01 or ESA02 or ESA03 as described below:
Process to select the LRE code for students with disabilities ages 4-5 who are NOT parentally placed in a nonpublic elementary school but who are attending a regular Kindergarten, 1st grade or another regular early childhood program:
Step 2: For a student with a disability (ages 4-5) who is participating for any number of hours per week in a Kindergarten or 1st grade or in a regular early childhood program, regardless of how the participation in a regular early childhood program is funded (with public or private funds) and regardless of where special education and related services are provided, select the LRE code based on the amount of time spent in the Kindergarten, 1st grade and/or in regular early childhood program. Please see definition of a “regular early childhood program” under the preschool section of LRE codes.
These times are grouped into two categories:
Step 3: For each student who is in a regular Kindergarten, 1st grade and/or in a regular early childhood program for any length of time, select the LRE code that reflects the setting where the majority of weekly hours of special education and related services are provided to the student in the regular Kindergarten, 1st grade and/or in a regular early childhood program or in some other location. The other locations are described in ESA04 through ESA08.
Step 4: In order to determine where the majority of weekly hours of special education and related services are provided to school-age students, ages 4-5, use the following calculation:
Process to select the LRE code for students (ages 4-5) who are not enrolled in a regular Kindergarten, 1st grade and/or in a regular early childhood program
Step 5: If the student is NOT AT ALL participating in a regular Kindergarten, 1st grade and/or in a regular early childhood program, determine if the student is attending a special education program as described below and select the appropriate code (ESA04 through ESA08):
Please note, since only one least restrictive environment code may be selected for each student, the ESA04 through ESA06 codes should be selected for students who may also receive some special education and related services at home or at a service provider or other location that is not described in any other code.
Step 6: If the student receives some or all of his/her special education and related services at home and does not attend a regular Kindergarten, 1st grade or a regular early childhood program nor a special education program, select code ESA07 (home). Select this code even if the student also receives special education and related services in a service provider location or some other location that is not described in any other code.
Step 7: If the student does not receive special education and related services at home and does not attend a regular Kindergarten, 1st grade or a regular early childhood program and does not attend an approved special education program, select code ESA08 (service provider location or some other location that is not described in any other code).
Examples for school-age students with disabilities (ages 4-5) attending a Kindergarten, 1st grade and/or a regular early childhood program (see Step #4 for definitions of “A” and “B”):
Examples for school-age students (ages 4-5) who DO NOT attend a regular Kindergarten, 1st grade or a regular early childhood program:
Directions for Reporting SCHOOL-AGE Students with Disabilities (ages 6-21) in the Least Restrictive Environment (LRE) Setting
For students who are in regular school buildings for 50 percent or more of the school day (buildings which are attended by students with and without disabilities), select their LRE code based on the percent of time each student is in a regular class using the following categories:
To calculate the percentage of time inside the regular classroom:
For students who are not reported under the above categories (i.e., students who do not attend a regular school building for 50 percent or more of the school day), report the students in one of the following categories where the student attends for more than 50 percent of the school day:
See information on SPP Indicators #11 and 12 available at:
https://www.p12.nysed.gov/specialed/spp/home.html
See the schedule of the years in which school districts must report data on these two indicators at:
https://www.p12.nysed.gov/sedcar/sppschedule2011-2017..html
Timely evaluation of preschool students for special education (SPP Indicator 11) | ||
---|---|---|
Code | Name | Description for Use in Level 2 |
CPSE01 | Initial referral to CPSE | Initial referral to CPSE |
CPSE02* | Parental consent to evaluate | Parental consent to evaluate |
CPSE03 | CPSE meeting at which evaluation results are discussed (all evaluations are completed) |
CPSE meeting |
Timely evaluation of school age students for special education (SPP Indicator 11) | ||
---|---|---|
Code | Name | Description for Use in Level 2 |
CSE01 | Initial referral to CSE | Initial referral to CSE |
CSE02* | Parental consent to evaluate | Parental consent to evaluate |
CSE03 | CSE meeting at which evaluation results are discussed (all evaluations are completed) |
CSE meeting |
Transition from IDEA Part C (Early Intervention) to IDEA Part B (preschool) (SPP Indicator 12) | ||
---|---|---|
Code | Name | Description for Use in Level 2 |
EI01* | Initial referral to CPSE | Initial referral to CPSE |
EI02 | Parental consent to evaluate | Parental consent to evaluate |
EI03 | EI03 CPSE meeting to discuss and determine eligibility (all evaluations are completed and IEP developed if determined eligible) |
CPSE meeting |
EI04 | Full IEP implementation | Full IEP implementation |
Evaluation of parentally placed students in nonpublic schools for determination of eligibility for special education and provision of special education services |
||
---|---|---|
Code | Name | Description for Use in Level 2 |
CSENP01* | Initial referral to CSE | Initial referral to CSE |
CSENP02 | Parental consent to evaluate | Parental consent to evaluate |
CSENP03 | CSE meeting to discuss evaluation results (all evaluations are completed) | CSE meeting |
CSENP04 | Full implementation of IEP or IESP or SP | Full implementation of IEP |
*In the Special Education Events template (550), the Event Date for all Event Type Codes is the actual date the event occurred. The School Year is the year in which the asterisked event (CPSE02, CSE02, EI01, and CSENP01) occurred, even if the asterisked event occurred in a different school year than a prior or subsequent event in the sequence. For example, if the date of parent consent CPSE02 is July 2, 2013 and the date of referral CPSE01 is June 28, 2013, report 2014-06-30 as the School Year for all events in this sequence and 2013-06-28 as the Event Date for the parental referral.
REASON CODES (Field # 20 in Special Education Event Template)
Reasons for delay in evaluating preschool students (past 60 calendar days from the date of receipt of parental consent to evaluate to date of CPSE meeting at which evaluation results are discussed) for special education eligibility. (SPP Indicator 11) |
||||
---|---|---|---|---|
Code | Name | Description for Use in Level 2 | Full Description | Order of Selection (user lower number as reason when more than one reason is applicable) |
CPSER11 | Evaluations Completed within 60 days | Evaluations completed on time.(C) | The evaluations were completed within 60 days. When applicable, use this reason over any other. This reason indicates that the evaluations are to be counted as timely even if there is a delay in holding the CPSE meeting. | 1 |
CPSER01 | Parents withdrew referral or consent | Parents withdrew referral or consent to evaluate (C) | The parents withdrew referral or consent to evaluate. This is a reason that is in compliance with state regulations. | 2 |
CPSER02 | Student moved out of the district | Student moved out of the district (C) | The student moved out of the district. This is a reason that is in compliance with state regulations. | 3 |
CPSER03 | Student died | Student died (C) | The student died. This is a reason that is in compliance with state regulations. | 4 |
CPSER05 | Documented delays contacting parents | Documented delays in making contact with parents to schedule the evaluation (C) | One or more evaluations were delayed solely due delays in making contact with parents to schedule the evaluation and there is documentation indicating attempts to contact the parents that would have resulted in a timely evaluation. This is a reason that is in compliance with state regulations. | 5 |
CPSER06 | Parents cancelled scheduled evaluation | Parents cancelled the scheduled evaluation and/or selected another approved evaluator (C) | One or more evaluations were delayed because the parents cancelled the scheduled evaluation and/or selected another approved evaluator. This is a reason that is in compliance with state regulations. | 6 |
CPSER07 | Parents refused evaluation | Parents refused or repeatedly did not make the child available for the evaluation (C) | One or more evaluations were not completed within 60 days of parental consent because the parent of a student repeatedly fails or refuses to produce the student for the evaluation. This is a reason that is in compliance with state regulations. | 7 |
CPSER09 | Mutually agreed upon extended evaluation timeline met for transfer or suspected LD classification | Parent and district agree in writing to extend evaluation timeline when a student enrolled in a different school after relevant timeframe began (C) | One or more evaluations were not completed within 60 days of parental consent and the student enrolled in a different school after relevant timeframe has begun and the parent and district agree to another timeframe. This is a reason that is in compliance with state regulations. | 8 |
CPSER12 | An approved multilingual evaluator was not available | An approved multilingual evaluator was not available to provide a timely evaluation (NC) | There were delays in finding a multilingual evaluator and there was not a need for as multilingual evaluator. When applicable, select this reason over Reason code CPSER04. This is a reason that is not in compliance with state regulations. | 9 |
CPSER04 | Delays in finding an approved evaluator | Delays in finding an approved evaluator (NC) | There were delays in finding an approved evaluator and there was not a need for as multilingual evaluator. Reason code CPSER12 would apply if the reason was due to the need for a multilingual evaluator. This is a reason that is not in compliance with state regulations. | 10 |
CPSER08 | Evaluator delay in completing evaluation | Evaluator delays in completing the evaluation (NC) | One or more evaluations were not completed within 60 days of parental consent due to evaluator delays and there were no delays in locating an evaluator. Use reason codes CPSER12 or CPSER04 when there was a delay in finding an evaluator. This is a reason that is not in compliance with state regulations. | 11 |
Reasons for delay in evaluation of school-age students (past 60 calendar days from the date of receipt of parental consent to evaluate to date of CSE meeting at which evaluation results are discussed) for special education eligibility. (SPP Indicator 11) | ||||
---|---|---|---|---|
Code | Name | Description for Use in Level 2 | Full Description | Order of Selection (user lower number as reason when more than one reason is applicable) |
CSER10 | Evaluations Completed within 60 days | Evaluations completed on time. (C) | The evaluations were completed within 60 days. When applicable, use this reason over any other. This reason indicates that the evaluations are to be counted as timely even if there is a delay in holding the CSE meeting. | 1 |
CSER01 | Parents withdrew referral or consent | Parents withdrew referral or consent to evaluate (C) | The parents withdrew referral or consent to evaluate. This is a reason that is in compliance with state regulations. | 2 |
CSER02 | Student moved out of the district | Student moved out of the district (C) | The student moved out of the district. This is a reason that is in compliance with state regulations. | 3 |
CSER03 | Student died | Student died (C) | The student died. This is a reason that is in compliance with state regulations. | 4 |
CSER05 | Documented delays contacting parents | Documented delays in making contact with parents to schedule the evaluation (C) | One or more evaluations were delayed solely due delays in making contact with parents to schedule the evaluation and there is documentation indicating attempts to contact the parents that would have resulted in a timely evaluation. This is a reason that is in compliance with state regulations. | 5 |
CSER06 | Parents refused evaluation | Parents refused or repeatedly did not make the child available for the evaluation (C) | One or more evaluations were not completed within 60 days of parental consent because the parent of a student repeatedly fails or refuses to produce the student for the evaluation. This is a reason that is in compliance with state regulations. | 6 |
CSER08 | Mutually agreed upon extended evaluation timeline met for transfer or suspected LD classification | Parent and district agree in writing to extend evaluation timeline when a school-age student is suspected of having a learning disability or student enrolled in a different school after relevant timeframe began (C) | One or more evaluations were not completed within 60 days of parental consent and the student enrolled in a different school after relevant timeframe has begun and the parent and district agree to another timeframe OR when the parent and district agree in writing to extend timeline when a school-age student is suspected of having a learning disability. This is a reason that is in compliance with state regulations. | 7 |
CSER11 | Multilingual evaluator was not available | Multilingual evaluator was not available to provide a timely evaluation (NC) | There were delays in finding a multilingual evaluator and there was not a need for as multilingual evaluator. When applicable, select this reason over Reason code CSER04. This is a reason that is not in compliance with state regulations. | 8 |
CSER04 | Delays in finding an approved evaluator | Delays in finding an approved evaluator (NC) | There were delays in finding an approved evaluator and there was not a need for as multilingual evaluator. Reason code CSER11 would apply if the reason was due to the need for a multilingual evaluator. This is a reason that is not in compliance with state regulations. | 9 |
CSER07 | Evaluator delay in completing evaluation | Evaluator delays in completing the evaluation (NC) | One or more evaluations were not completed within 60 days of parental consent due to evaluator delays and there were no delays in locating an evaluator. Use reason codes CSER11 or CSER04 when there was a delay in finding an evaluator. This is a reason that is not in compliance with state regulations. | 10 |
Reasons for delays in determining eligibility for preschool special education for children transitioning from IDEA Part C (Early Intervention) to IDEA Part B (Preschool) or Reasons for Implementing IEPs of children found eligible for preschool special education past the child’s third birthday. (SPP Indicator #12) | ||||
---|---|---|---|---|
Code | Name | Description for Use in Level 2 | Full Description | Order of Selection (user lower number as reason when more than one reason is applicable) |
EIR19 | DOB is July/August and ESY not part of IEP and IEP implemented in September | DOB is July/August and ESY not part of IEP and IEP implemented in September (C) | The child’s third birthday was in July or August and ESY was not part of the IEP and the IEP was implemented in September. This is a reason that is in compliance with state regulations. | 1 |
EIR16 | The program's starting date and/or days of operation were after the child's 3rd birthday | The program's starting date and/or days of operation were after the child's 3rd birthday (C) | The program's starting date and/or days of operation were after the child's 3rd birthday. This is a reason that is in compliance with state regulations. | 2 |
EIR13 | Parents chose to continue child in EI | Parents chose to continue their child in EI and transition to preschool after the age of 3 (C) | The parents chose to continue their child in EI and transition to preschool after the age of 3. This is a reason that is in compliance with state regulations. | 3 |
EIR01 | Parents withdrew or did not provide referral or consent to evaluate | Parents withdrew or did not provide referral or consent to evaluate (C) | The parents withdrew referral or consent to evaluate. This is a reason that is in compliance with state regulations. | 4 |
EIR02 | Student moved out of the district | Student moved out of the district (C) | The student moved out of the district. This is a reason that is in compliance with state regulations. | 5 |
EIR03 | Student died | Student died (C) | The student died. This is a reason that is in compliance with state regulations. | 6 |
EIR04 | Parent provided consent less than 30days | Parent provided consent to evaluate less than 30 school days prior to child’s third birthday (C) | Parent provided consent to evaluate less than 30 school days prior to child’s third birthday. This is a reason that is in compliance with state regulations. | 7 |
EIR06 | Documented delays contacting parents | Documented delays in making contact with parents to schedule the evaluation (C) | One or more evaluations were delayed due delays in making contact with parents to schedule the evaluation and there is documentation indicating attempts to contact the parents that would have resulted in a timely evaluation. This is a reason that is in compliance with state regulations. | 8 |
EIR07 | Parents cancelled scheduled evaluation | Parents cancelled the scheduled evaluation and/or selected another approved evaluator (C) | One or more evaluations were delayed because the parents cancelled the scheduled evaluation and/or selected another approved evaluator. This is a reason that is in compliance with state regulations. | 9 |
EIR08 | Parents refused evaluation | Parents refused or repeatedly did not make the child available for the evaluation (C) | One or more evaluations were not completed within 60 days of parental consent because the parent of a child repeatedly fails or refuses to produce the child for the evaluation. This is a reason that is in compliance with state regulations. | 10 |
EIR11 | Extended time line criteria met | Extended time line met for student who transferred to this district after the eval period began (C) | One or more evaluations were not completed within 60 days of parental consent and the student enrolled in a different school after relevant timeframe has begun and the parent and district agree to another timeframe. This is a reason that is in compliance with state regulations. | 11 |
EIR14 | Consent for services not provided | Parents did not provide consent for services (C) | The parents withdrew or did not consent for services. This is a reason that is in compliance with state regulations. | 12 |
EIR17 | Referral to EI less than 90 days from 3rd birthday | Referral to EI less than 90 days from 3rd birthday (C) | The referral to EI was less than 90 school days prior to child’s third birthday. This reason is based on the referral to EI and not the referral from EI to CPSE. This is a reason that is in compliance with state regulations. | 13 |
EIR18 | Multilingual evaluator was not available | Multilingual evaluator was not available to provide a timely evaluation (NC) | There were delays in finding a multilingual evaluator and there was not a need for as multilingual evaluator. When applicable, select this reason over Reason code EIR05. This is a reason that is not in compliance with state regulations. | 14 |
EIR05 | Evaluator was not available | Evaluator was not available to provide a timely evaluation (NC) | There were delays in finding an approved evaluator and there was not a need for as multilingual evaluator. Reason code EIR18 would apply if the reason was due to the need for a multilingual evaluator. This is a reason that is not in compliance with state regulations. | 15 |
EIR09 | Additional evaluations were requested | Additional evaluations were requested (NC) | One or more additional evaluations were requested and those later requests resulted in a delay of the implementation of the IEP. This is a reason that is not in compliance with state regulations. | 16 |
EIR10 | Evaluator delay in completing evaluation | Evaluator delays in completing the evaluation (NC) | One or more evaluations were not completed within 60 days of parental consent due to evaluator delays and there were no delays in locating an evaluator. Use reason codes EIR18 or EIR05 when there was a delay in finding an evaluator. This is a reason that is not in compliance with state regulations | 17 |
EIR12 | Delays in scheduling CPSE meetings | Delays in scheduling CPSE meetings (NC) | There were delays in finding in scheduling the CPSE meetings that were not the result of delays caused by the parent or evaluator. This is a reason that is not in compliance with state regulations. | 18 |
EIR15 | The recommended program is unavailable | The recommended Part B program/services were not available when the child turned 3 years of age (NC) | The recommended Part B program/services were not available when the child turned 3 years of age. This is a reason that is not in compliance with state regulations. | 19 |
Note:
The “(C)” next to the reason indicates the reason is in compliance with State requirements; the “(NC)” next to the reason indicates the reason is not in compliance with State requirements.
Reporting to show actual student disability status* | For school year ending 6/30 prior to Kindergarten | For July/August prior to Kindergarten | Submit Preschool End of Year Special Education Snapshot for the year student became school age? | Submit July-August Preschool Grade Enrollment Record for the year student became school age? | ||
---|---|---|---|---|---|---|
End Date | Reason code | End Date | Reason Code | |||
Declassified by CPSE prior to 7/1 (not referred to CSE) | date of declassification | 901 | n/a: no record submitted | n/a: no record submitted | No | No |
Referred to CSE, not classified by CSE, no summer preschool services* | none (will default to 6/30 in L2) | none | 8/31 | 901 | No | Yes |
Referred to CSE, classified by CSE, no summer preschool services* | none (will default to 6/30 in L2) | none | 8/31 | 912 | No | Yes |
Referred to CSE, not classified by CSE, summer preschool services | none (will default to 6/30 in L2) | none | 8/31 | 901 | Yes | Yes |
Referred to CSE, classified by CSE, summer preschool services** | none (will default to 6/30 in L2) | none | 8/31 | 912 | Yes | Yes |
*For the year the student becomes school-age, the special education management system extract or data entry process must prevent the submission of a preschool end of year special education snapshot if no summer preschool special education services were provided (must create disability fact record without creating an end of year snapshot). We understand that not all Special Education Management Systems are currently designed in this manner. For districts that encounter this situation, the minimum submission requirements are shown below
**The school age disability program fact record cannot start prior to 9/1 of the year the student becomes Kindergarten age.
Minimum Reporting to Meet Business Rule Requirements | For school year ending 6/30 prior to Kindergarten | For July/August prior to Kindergarten | Submit Preschool End of Year Special Education Snapshot for the year student became school age? | Submit July-August Preschool Grade Enrollment Record for the year student became school age? | ||
---|---|---|---|---|---|---|
End Date | Reason code | End Date | Reason Code | |||
Declassified by CPSE prior to 7/1 (not referred to CSE) | date of declassification | 901 | n/a: no record submitted | n/a: no record submitted | No | No |
Referred to CSE, not classified by CSE, no summer preschool services | none (will default to 6/30 in L2) | none | n/a: no record submitted | n/a: no record submitted | No | No |
Referred to CSE, classified by CSE, no summer preschool services | none (will default to 6/30 in L2) | none | n/a: no record submitted | n/a: no record submitted | No | No |
Referred to CSE, not classified by CSE, summer preschool services | none (will default to 6/30 in L2) | none | 8/31 | 901 | Yes | Yes |
Referred to CSE, classified by CSE, summer preschool services | none (will default to 6/30 in L2) | none | 8/31 | 912 | Yes | Yes |