Special Education

Accessible Instructional Materials - Audio and Digital Text

Flowchart Available in Accessible PDF (45KB)*
*Screen readers can read sticky notes

When ordering textbooks, LEA should always request that a NIMAS file be created and sent to NIMAC (see samples of contract language)

IEP Team (CSE/CPSE) identifies student needing alternative format materials (see reference during this process). If it is determined that the student requires audio or digital text, LEA checks:

If student is eligible for specialized formats created from NIMAS filesets

For Digital Text - Bookshare - www.bookshare.orgexternal link - Bookshare is an Authorized User (AU) of NIMAC for New York State (NYS) and will obtain the file.


For Audio Recording - Learning Ally - www.learningally.orgexternal link is an AU for NYS, and will obtain the file.


For Accessible PDF - Typically available from the publisher

Student receives accessible textbooks.


LEA should see if file is available from an accessible media producer. If not, check if it's a NIMAS file; if so, request productions from Bookshare. If not, contract with Accessible Media Producer (AMP) to produce the book.

If student is NOT eligible for specialized formats created from NIMAS filesets

NOTE: LEAs are responsible for providing accessible instructional materials to students with disabilities who need them, regardless of whether the students are eligible to use files from NIMAS. See sources of AIM

LEA calls the publisher of the book and asks to purchase the appropriate type of accessible file. See help with this process


LEA obtains permission from publisher to create/transform existing materials into accessible formats.

LEA contracts with an entity to produce the book in the accessible format required by the student. See lists of resources for assistance.

Student receives accessible textbooks.

Last Updated: December 2, 2014