Special Education

Sample Due Process Complaint Notice Form To Request An Impartial Hearing

Sample Due Process Complaint Notice Form - Word Word Document(62 KB) or PDF PDF document(47 KB)

This sample form may be used to submit a complaint (also known as a request for an impartial hearing) to resolve a disagreement about the referral, evaluation or placement of a student or regarding the provision of a free appropriate public education for a student under the Individuals with Disabilities Education Act.

Party Submitting the Complaint Notice

  • Requests for a due process hearing must be made in writing.
  • All asterisked (*) information on this form is required under section 300.508(b) of the Code of Federal Regulations and section 200.5(i)(1) of the Regulations of the Commissioner of Education and must be included when you submit a Due Process Complaint Notice to request an impartial hearing.
  • If you, or your attorney, do not include the asterisked (*) items on this form, it may result in the denial or delay of a resolution session and/or a due process hearing and the reduction of any attorney’s fees awarded by a court.
  • You may request mediation, at any time, including prior to filing a due process complaint notice.
  • If you are a parent requesting a due process hearing, unless you and the school agree otherwise to proceed with mediation or begin the impartial hearing, you will be required to meet with the school within 15 days after the school has received the notice to try to resolve the problem before a due process hearing may begin.  This is called a resolution session.

Party Receiving This Notice

    • If you believe the notice is not sufficient (does not fully provide the required asterisked information), you may notify the appointed impartial hearing officer and the other party in writing within 15 days of receipt of this notice.
    • The impartial hearing officer must decide if the notice is sufficient within five days of the sufficiency request and notify both parties in writing.
    • The timelines to resolve the due process complaint do not begin until the notice is complete.
    • Within 10 days of receiving a due process hearing complaint notice, you must send to the other party a response that specifically addresses the issues raised in the request.
    • If the school has not sent prior written notice to the parent regarding the subject matter contained in the parents’ due process complaint notice, the school must send a response to the parent within 10 days of receiving the due process complaint notice in accordance with section 1415(c)(2)(B)(i)(I) of the Individuals with Disabilities Education Act.


    For Additional Information

    For additional information on special education and the Procedural Safeguards Notice, refer to https://www.p12.nysed.gov/specialed/publications/home.html.

    Instructions:  Complete, sign and make two copies of the original form.

    • Send the original form to the:
      • parent if the school is requesting the hearing.
      • Board of Education if the parent is requesting the hearing.
    • Send one copy to the New York State Education Department, P-12: Office of Special Education, 89 Washington Avenue, Room 309 EB, Albany, New York, 12234. Attention Impartial Hearing Reporting System.
    • Retain a copy for your records.


    Due Process Complaint Notice

    I, the undersigned, do hereby file this Due Process Complaint Notice against ___________________________ (school or parent).

    Submitted by: _____________________________________________

    Submitted to: _____________________________________________

    Date:               _______________________


    Student Information

    * Child's Name:

    Date of Birth:

    *Address of the Residence of the Child (if any):

    *Name of the School the Child is Attending:

    Address of the School the Child is Attending:

    Name of the School District or State Agency Responsible of the Provision of Services:

    *Additional Contact Information for the Homeless Child or Youth (if available):

    Parent Information

    Name of Parent or Person in Parental Relation; or Surrogate Parent (if applicable):

    Mailing Address of Parent, Guardian or Surrogate Parent (if applicable):


    School Information

    Name of School Representative or Contact (if known):

    Mailing Address of School or Agency Central Office:

    Subject of the Complaint

    *Describe the nature of the problem (the concerns that led you to request this hearing), including all specific facts relating to the problem, Attach additional pages or documents as necessary.

    Proposed Solution

    *State your proposed resolution of the problem to the extent known and available at this time. Attach additional pages or documents as necessary.



    Name of Person Completing This Form:


    Check one:
    __ Parent or Person in Parental Relationship
    __ Surrogate Parent
    __ Parents’ Attorney 
    __ School District/State Agency Representative
    __ School District/State Agency Attorney

    July 2012


Last Updated: July 10, 2012