TIME SENSITIVE

Date: January, 2010

To: District Superintendents
Superintendents of Schools
Directors of Special Education
Chairpersons of Committees on Special Education
New York City Committee on Special Education Chairpersons
Directors of Pupil Personnel Services
Executive Directors of Private School Agencies

From: Rebecca H. Cort

Subject: New Procedures for Summer 2010 Extended School Year (July/August) Special Education Programs

Beginning with the Summer 2010 Extended School Year (July/August) Special Education Programs, if you have already been approved to run summer extended school year programs, you do not need reapply for them every year. This change applies to the following programs:

• 9000 Full-day Special Class Programs
• 9010 Half-day Special Class Programs
• 9015-A – Related Services Only
• 9015-B – Specially Designed Instruction Only
• 9015-C – Specially Designed Instruction with Related Services and
• 9015-D – Home/Hospital Instruction

These program approvals will rollover from year to year. The only time that you will need to complete an application is for the following:

• If you want to establish a new full day or half-day special class program (9000 or 9010), please complete and return the 9000/9010;
• If you are planning on establishing a new 9015 related service program (9015-A, 9015-B, 9015-C and/or 9015-D); or
• If you plan to make any changes and/or modifications to the already approved 9000 Full-day or 9010 Half-day programs. These changes to these Special Class programs would entail: changing the approved student/staffing ratio; adding an additional student/staffing ratio to an existing program; modifying the approved age range; adding a disability classification; adding a related services or other services; and to modify the hours of operation. Please use the special class modification application form for these changes. If you are increasing or decreasing the number of classes at the already approved staffing ratio you do not need to complete a modification application.

If you are anticipating applying for any new program or any changes and/or modifications to previously approved programs, we recommend that you submit these applications as soon as possible. The deadline for submission of any new program application and/or any application for a program modification is June 30, 2010. Any application received after that date will not be accepted. Prior approval by the Department is required for any new program or any program modification to be eligible for reimbursement of public funds.

Please return each completed new application and/or special class modification application form to:

New York State Education Department
VESID/Central Office Administrative Support Services Team
Attention: Section 4408 J/A Extended School Year Application Review
One Commerce Plaza - Room 1624
Albany, NY 12234

Thank you for your attention to this new procedure. If you have any questions, please contact Linda Keech of the Central Office Administrative Support Services Team at (518) 473-6108 or your Regional Associate at:

Western Regional Office (585) 344-2002
Central (Syracuse) Regional Office (315) 476-5081
Eastern (Albany) Regional Office (518) 486-6366
Hudson Valley Regional Office (518) 473-1185
New York City Regional Office (718) 722-4544
Long Island Regional Office (631) 884-8530
Non-District Unit (518) 473-1185

c: Michael Plotzker
James Delorenzo
Jackie Bumbalo
SEQA Supervisors