Student Support Services

21st Century Community Learning Centers

Nita M. Lowey 21st Century Community Learning Centers

About Us:

21st Century Community Learning Centers is a federally-funded program which supports the creation of community learning centers that operate programs for students, particularly those who attend high-poverty and low-performing schools, and their families.  By providing tutoring and other academic enrichment activities along with a broad array of youth development opportunities that complement their regular academic programs, these centers help students meet state and local student standards in core academic subjects, such as English language arts and math. In addition, literacy and other educational services are offered to families of students participating in the program.

For inquiries regarding future Request For Proposals (RFP), future funding opportunities, or to be a reviewer, please send an email.


Updates and Important Information:




Site Monitoring Visits, Technical Assistance Visits, and Related Documentation

Site Visit Monitoring (SMV) Report Templateexternal link (revised September 2022). Note: This report will be used for site monitoring visits starting July 1, 2022.

SMV Glossarypdf (revised May 2019)

Action Plan Template pdf (revised September 2022)
Action Plan Template docx (revised September 2022)

Site Monitoring Visits and Action Plan Fact Sheet pdf Note: The New York State Education Department  (NYSED) is sharing the information below with subgrantees as a reminder of the purpose and expectations of Site Monitoring Visits (SMVs) conducted by the Technical Assistance Resource Centers (TARCs) and/or NYSED and the follow up Action Plans that are required when areas of partial and non-compliance are identified. This information should be shared with program, partners, and fiscal staff.

Technical Assistance (TA) Report Template external link(10/4/19)  Note: TARC staff or consultants must conduct on-site technical assistance (TA) visits when more intense assistance is necessary. It is anticipated that approximately 10-15% of programs may require an on-site TA visit during any program year. TA visits are targeted assistance visits and may not be combined with a monitoring visit. The three-hour technical assistance site visits shall be based on the needs of the individual program. Areas of technical assistance may include alignment of program activities with the regular school day, academic curricula, and program objective; effective communication with building administrators and faculty, professional development for staff; engagement of parents, families and the community’ recruitment and retention of student participants; use of Quality Self-Assessment Tool; collection and entry of data for the federal Annual Performance Report, and other program administration issues.

Evaluability Checklist PDF Version pdf
Evaluability Checklist Word Version pdf


Suggested Templates

Advisory Board documents

Lesson Plan

Personnel Activity Reports (PARs)
Note: PARs are mandatory reports that must be completed for each employee of the program that verifies the percentage of time worked and paid through the 21st CCLC program.  NYSED requires that PARs are completed monthly or semi-annually.

Program Activity Implementation Review (PAIR)
Note: NYSED requires that the program director or site coordinator conduct a formal review for each program activity offered at least twice a year. Use of this particular form, while not required, is highly recommended, as it is based on out-of-school time research.

Standard Enrollment Forms

  • Standard Enrollment Form pdf
  • In October 2021, NYSED revised the sample form that is currently available. It is required that all programs include all of the information from the sample Standard Enrollment Form within their own forms. Programs have the creative liberty to modify the form to meet the needs of their students, families, and community. This form is usable for current subgrantees
  • For translated versions of the Student Enrollment form, you can visit: The form is translated in Arabic, Bengali, Chinese Simplified, French, Haitian Creole, Korean, Russian, Spanish, and Urdu.

Things to Know About Braiding 21st CCLC Funds (November 2023)

New! All Program Modifications and Budget Amendments must now be submitted through the Survey Monkey Apply (SMA) Portal

2023 Spring Conference Handout: What, Which, When, Where, and How of 21st CCLC Budgets

2023 Spring Conference: Budget Q & A

Fiscal Policies and Procedures Template doc (October 2022)

Fiscal Webinar Q & A doc (September 2022)

MWBE Documents doc (updated July 2022)

MWBE Compliance Checklist pdf (updated July 2022)

MWBE Compliance Report for Grants (M/WBE 104G) doc Note: Due July 31st annually

Round 8 Composite Budget excel (updated July 2022)

For other fiscal documents, such as the FS-10 (Budgets), FS-10-A (Budget Amendments), FS-25 (Request for Funds) and FS-10-F (Final Expenditure Reports), please visit the Forms section on the Grants Finance’s website.

21st CCLC Fiscal Flowchart pdf  Note: This chart will help subgrantees understand how fiscal documents are processed through NYSED. All fiscal forms are available on NYSED’s Grants Finance’s page. Additional forms for 21st CCLC are posted below. You can seek further assistance from your Resource Center.

Financial Management and Allowability Fact Sheet pdf (i.e. Allowable and Unallowable Costs) Note: NYSED created this document as a reminder of requirements under the current RFP and updated Education Department General Administrative Regulations (EDGAR).

The Field Trip reminder pdf (September 2019) applies to all sub-grantee programs. It contains critically important information that affects both attendance hours and use of 21st CCLC funds.

Project Management

Who's Who Tool pdf (8/31/23)
Note: The purpose of this template is to provide clarity in terms of staffing for upcoming Welcome Visits, Site Monitoring Visits, and possible program modifications and/or BA’s. It also informs RCs and NYSED of current staffing and/or possible changes.

Welcome Visit Tool pdf (8/15/23)

Manual for Program Directors (updated January 2023)

Program Director's Progress Briefs
Note: The Progress Briefs are derived from the required Mid-Year Reports that are completed by Program Managers/Directors annually.


Data and Reporting

Program Modifications

New! All Program Modifications and Budget Amendments must now be submitted through the Survey Monkey Apply (SMA) Portal

Participating Schools form pdf (updated July 2022)

Program Site Form pdf (updated July 2022)

Sample Partnership Agreement pdf (updated July 2022)

If a program modification requires a budget amendment, please use the FS-10A, which is available on the Forms section on the Grants Finance’s website.


Laws, Regulations, and Guidance:

Round 8 RFP
Round 8 RFP Questions & Answers

Enrollment and Forms Memo - July 2023

Guidance on Expanded Learning Time (ELT) - April 2023

Spring 2023 Conference Materials

Federal Legislation, Regulations, and Guidanceexternal link - updated December 2022

New York State’s Approved Every Students Succeed Act Plan - updated 2022

  • Note: Title IV Part B 21st CCLC is on pages 198 of the ESSA Plan

Advisory Boards (memo) pdf - July 2022

21 APR New GPRA (Iterative Implementation Guide v.1.5) external link - May 2022

  • Note: This document from USDOE Office of Elementary and Secondary Education provides the most up-to-date information on the new GPRA requirements for 21CCLC Annual Performance Reports.

Principal Letter regarding Federal Data Requirements and Teacher Survey Timeline Spring 2022 pdf - March 2022

NYS Office of Child and Family Services (helpful for SACC programs) Part 414 School-Age Child Care Regulationsexternal link - 2021

21st CCLC Non-Regulatory Guidanceexternal link - 2003

Health Related Guidance

NYSED’s Health Services webpage

  • Note: The NYSED Health Services webpage includes information about "Provisions of Nursing Services in School Settings (including One-to-One Nursing Services with Students with Special Needs) with Q&A" and the "Guidelines for Medication Management in Schools" (helpful for non-SACC programs).

OCFS Medication Administration Training

Quick Reference for Health Services in non-SACC licensed programspdf

Health and Emergency Management in School Settings pdf(November 2018)

Coronavirus Related Guidance

  • U.S. Department of Education’s  COVID-19 ("Coronavirus") Information and Resources for Schools and School Personnel Note: This website offers the most up-to-date information about this rapidly evolving situation.
  • Board of Regents and NYSED’s Coronavirus (COVID-19) Information for Schools Note: The Board of Regents and NYSED are providing information and guidance for P-12 schools, colleges and universities, licensed professionals, adult education programs, and NYSED employees in response to COVID-19.
  • NYSED’s Continuity of Learning Note: In response to COVID-19, NYSED launched this website featuring a continuity of learning resources to provide districts and teachers with increased options to keep students engaged in learning. There are Social Emotional Support Resources within the District Planning tab that program staff may find helpful as well.


Technical Assistance Resource Centers

Statewide 21st CCLC Resource Centers Websiteexternal link

The purpose of the 21st CCLC Technical Assistance Resource Centers is to provide ongoing support to all grantees to improve the quality of their programs and, in turn, improve the academic, social and emotional outcomes of students and the literacy of participant’s families.  

New York City Technical Assistance Resource Center (NYC TARC)
The New York City Department of Education serves as the NYC Technical Assistance Resource Center, providing services to all NYC based grantees.

If you would like to request any Technical Assistance from the NYC TARC team, please email us directly at

Phillip Colas, Lead Program Manager
Cruz Garcia, Program Manager
Office: 929-529-3247
Hours: 8AM-4PM
Dorothy Dourandi, Data Specialist
Office: 929-549-3236
Hours: 9AM-5PM

Rest of State Technical Assistance Resource Center (RoS TARC) Binghamton University Community Schools serves the RoS TARC, serving subgrantees outside of New York City, in the rest of state regions.

If you would like to request any Technical Assistance (TA) from the ROS TARC team, via visit or call, please complete the Technical Assistance Request form.  

  • Rachel Parsons, Program Specialist/Interim Director
  • Tess Christmas, Program Specialist
  • Bernard Fleming, Program Specialist
  • Jordi Naczi, Data Specialist

Phone support line: 607-777-9240

Email support: In the subject line, please include your project number, agency name, and a brief description of the email.

Website: NYS 21st Century Community Learning Centers Technical Assistance Resource Center

Award Recipients

Current Recipients

Past Recipients

For program or fiscal related questions, contact the Office of Student Support Services:

By phone: 518-486-6090

By email:

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Last Updated: November 2, 2023