SSS

Student Support Services

21st Century Community Learning Centers

Nita M. Lowey 21st Century Community Learning Centers


About Us:

21st Century Community Learning Centers is a federally-funded program which supports the creation of community learning centers that operate programs for students, particularly those who attend high-poverty and low-performing schools, and their families.  By providing tutoring and other academic enrichment activities along with a broad array of youth development opportunities that complement their regular academic programs, these centers help students meet state and local student standards in core academic subjects, such as English language arts and math. In addition, literacy and other educational services are offered to families of students participating in the program.

For inquiries regarding future Request For Proposals (RFP), future funding opportunities, or to be a reviewer, please send an email.

 

 


Updates and Important Information:

Site Monitoring Visits, Technical Assistance Visits, and Related Documentation

Site Visit Monitoring (SMV) Report Templateexternal link (revised September 2022) Note: This report will be used for site monitoring visits starting July 1, 2022.

SMV Glossarypdf (revised May 2019)

Action Plan Template pdf (revised September 2022)
Action Plan Template docx (revised September 2022)

Site Monitoring Visits and Action Plan Fact Sheet pdf Note: The New York State Education Department  (NYSED) is sharing the information below with subgrantees as a reminder of the purpose and expectations of Site Monitoring Visits (SMVs) conducted by the Technical Assistance Resource Centers (TARCs) and/or NYSED and the follow up Action Plans that are required when areas of partial and non-compliance are identified. This information should be shared with program, partners, and fiscal staff.

Technical Assistance (TA) Report Template external link(10/4/19)  Note: TARC staff or consultants must conduct on-site technical assistance (TA) visits when more intense assistance is necessary. It is anticipated that approximately 10-15% of programs may require an on-site TA visit during any program year. TA visits are targeted assistance visits and may not be combined with a monitoring visit. The three-hour technical assistance site visits shall be based on the needs of the individual program. Areas of technical assistance may include alignment of program activities with the regular school day, academic curricula, and program objective; effective communication with building administrators and faculty, professional development for staff; engagement of parents, families and the community’ recruitment and retention of student participants; use of Quality Self-Assessment Tool; collection and entry of data for the federal Annual Performance Report, and other program administration issues.

Evaluability Checklist PDF Version pdf
Evaluability Checklist Word Version pdf

 

Suggested Templates

Advisory Board documents

Lesson Plan

Personnel Activity Reports (PARs)
Note: PARs are mandatory reports that must be completed for each employee of the program that verifies the percentage of time worked and paid through the 21st CCLC program.  NYSED requires that PARs are completed monthly or semi-annually.

Program Activity Implementation Review (PAIR)
Note: NYSED requires that the program director or site coordinator conduct a formal review for each program activity offered at least twice a year. Use of this particular form, while not required, is highly recommended, as it is based on out-of-school time research.

Standard Enrollment Forms

  • Standard Enrollment Form pdf (English) (revised 10/8/21)
  • For translated versions of the Student Enrollment form, you can visit: https://www.nys21cclc.org/forms. The form is translated in Arabic, Bengali, Chinese Simplified, French, Haitian Creole, Korean, Russian, Spanish, and Urdu.
Fiscal

MWBE Documents doc (updated July 2022)

MWBE Compliance Checklist pdf (updated July 2022)

MWBE Compliance Report for Grants (M/WBE 104G) doc Note: Due July 31st annually

Round 8 Composite Budget excel (updated July 2022)

For other fiscal documents, such as the FS-10 (Budgets), FS-10-A (Budget Amendments), FS-25 (Request for Funds) and FS-10-F (Final Expenditure Reports), please visit the Forms section on the Grants Finance’s website.

21st CCLC Fiscal Flowchart pdf  Note: This chart will help subgrantees understand how fiscal documents are processed through NYSED. All fiscal forms are available on NYSED’s Grants Finance’s page. Additional forms for 21st CCLC are posted below. You can seek further assistance from your Resource Center.

Financial Management and Allowability Fact Sheet pdf (i.e. Allowable and Unallowable Costs) Note: NYSED created this document as a reminder of requirements under the current RFP and updated Education Department General Administrative Regulations (EDGAR).

The Field Trip reminder pdf (September 2019) applies to all sub-grantee programs. It contains critically important information that affects both attendance hours and use of 21st CCLC funds.

Project Management

Program Director's Progress Briefs
Note: The Progress Briefs are derived from the required Mid-Year Reports that are completed by Program Managers/Directors annually.

Timelines

Data and Reporting

 

Program Modifications

Program Modification Request Fact Sheet external link(revised February 2022)
This above document will serve to provide clarity to subgrantees of the process in submitting a program modification request for NYSED review and approval. We ask that subgrantees ask their RC to review their request and any supporting documentation prior to sending to NYSED. Once cleared by the RC, the subgrantee can send it to NYSED. Due to website accessibility requirements, below are Word and PDF versions of the request form and supporting documentation. However, when submitting a request subgrantees must use the Word versions when applicable (with the exception of program site form and partnership agreement).

Program Modification Request Form (Word) pdf (updated July 2022)

Participating Schools form pdf (updated July 2022)

Program Site Form pdf (updated July 2022)

Sample Partnership Agreement pdf (updated July 2022)

If a program modification requires a budget amendment, please use the FS-10A, which is available on the Forms section on the Grants Finance’s website.

 

 


Laws, Regulations, and Guidance:

Round 8 RFP
Round 8 RFP Questions & Answers

 

New York State’s Approved Every Students Succeed Act Plan

  • Note: Title IV Part B 21st CCLC is on pages 198of the ESSA Plan

Federal Legislation, Regulations, and Guidanceexternal link

21st CCLC Non-Regulatory Guidanceexternal link(pdf 735 KB)

NYS Office of Child and Family Services (helpful for SACC programs) Part 414 School-Age Child Care Regulationsexternal link

OCFS Medication Administration Training

NYSED’s Health Services webpage

Provision of Nursing Services in School Settings (including One-to-One Nursing Services with Students with Special Needs) with Q&A pdf (1/7/2019)

Guidelines for Medication Management in Schools pdf (revised 12/2017) Note: This document is helpful for non-SACC programs

Quick Reference for Health Services in non-SACC licensed programspdf

Health and Emergency Management in School Settings pdf(November 2018)

Principal Letter regarding Federal Data Requirements and Teacher Survey Timeline Spring 2022 pdf (revised 3/3/22)

Advisory Boards (memo) pdf Updated July 2022

21 APR New GPRA (Iterative Implementation Guide v.1.5) external linkNote: This document from USDOE Office of Elementary and Secondary Education provides the most up-to-date information on the new GPRA requirements for 21CCLC Annual Performance Reports.

Coronavirus Related Guidance

  • U.S. Department of Education’s  COVID-19 ("Coronavirus") Information and Resources for Schools and School Personnel Note: This website offers the most up-to-date information about this rapidly evolving situation.
  • Board of Regents and NYSED’s Coronavirus (COVID-19) Information for Schools Note: The Board of Regents and NYSED are providing information and guidance for P-12 schools, colleges and universities, licensed professionals, adult education programs, and NYSED employees in response to COVID-19.
  • NYSED’s Continuity of Learning Note: In response to COVID-19, NYSED launched this website featuring a continuity of learning resources to provide districts and teachers with increased options to keep students engaged in learning. There are Social Emotional Support Resources within the District Planning tab that program staff may find helpful as well.

 

Technical Assistance Resource Centers

Statewide 21st CCLC Resource Centers Websiteexternal link

The purpose of the 21st CCLC Technical Assistance Resource Centers is to provide ongoing support to all grantees to improve the quality of their programs and, in turn, improve the academic, social and emotional outcomes of students and the literacy of participant’s families.  

New York City Technical Assistance Resource Center (NYC TARC)
The New York City Department of Education serves as the NYC Technical Assistance Resource Center, providing services to all NYC based grantees.

If you would like to request any Technical Assistance (TA) from the NYC TARC team, via visit or call, please complete the Technical Assistance Request form.


Contact Information:
Elida Martes, Director
New York City Department of Education
Office of Community Schools
333 7th Avenue, 12th floor
New York, NY 10001
Office: 212-330-9403
Email: emartes@schools.nyc.gov
Kizzy Smallwood, Program Manager
Office: 212-356-3910
Email: KSmallwood2@schools.nyc.gov

Rest of State Technical Assistance Resource Center (RoS TARC) Binghamton University Community Schools serves the RoS TARC, serving subgrantees outside of New York City, in the rest of state regions.

If you would like to request any Technical Assistance (TA) from the ROS TARC team, via visit or call, please complete the Technical Assistance Request form.  

  • Casey Pulz, Director
  • Paul Macharia , Data Specialist
  • Rachel Parsons, Program Specialist
  • Bernard Fleming, Program Specialist
  • Brendan Doherty, Program Specialist

Phone support line: 607-777-9240

Email support: ny21cclc@binghamton.edu                                                                            In the subject line, please include your project number, agency name, and a brief description of the email.

Website: NYS 21st Century Community Learning Centers Technical Assistance Resource Center

Award Recipients

Current Recipients

Past Recipients


For program or fiscal related questions, contact the Office of Student Support Services:

By phone: 518-486-6090

By email:  emsc21stcclc@nysed.gov

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Last Updated: September 27, 2022