School Innovation Fund (SIF) Rounds 2 and 3 Toolkit
The purpose of this toolkit is to provide you with the necessary information to successfully administer your School Innovation Fund Grant - Rounds 2 and 3. Templates and forms will be hyperlinked, as they become available. For questions, contact your STO liaison via email or at 518-473-8852.
Budget Please discard older versions of (FS-10/Budget, FS-10A/Amendment, FS-25/Request for Payment, & FS-10F/Final Expenditure Report) forms. Begin using the updated forms for all projects beginning with the 2015-2016 program year. The latest versions may be found at http://www.oms.nysed.gov/cafe. These new forms contain updated certification sections.
Federal and State Guidance for Grant Administrators 
Liaisons: Buffalo, Newburgh, and Rochester (Andrew McGrath); NYCDoE Antonio Parente); Schenectady and Yonkers (Barbara Moscinski)
Performance Management Overview
2014-2015 Performance Management Calendar for June 1, 2014 - June 30, 2015
August 2014
- Sample Agenda for Performance Review Calls during the week of August 11, 2014
- Sample Follow- up Report Template
October 2014
- Implementation Period Progress Report #1 is due on the NYSED's Review Room portal located at: https://nysed-schoolturnaround.myreviewroom.com no later than October 16, 2014. (Note: A worksheet
provided to SIF grantees via e-mail is intended to assist in the collection of information for each SIF-funded school. It cannot be submitted on Review Room. Instead, the report templates found on Review Room must be completed.) - Guidance on Submitting Your Progress Report on the NYSED's Review Room Portal
- Sample Agenda for Performance Review Calls during the week of October 27, 2014
- Sample Follow-Up Report Template
January 2015
-
Implementation Period Progress Report #2 for Cohorts 2 and 3
to be emailed to your STO liaison no later than January 8, 2015 -
Sample Agenda
for Performance Review Calls during the week of January 19, 2015
April 2015
-
Implementation Period Progress Report #3 for Cohorts 2 and 3
to be emailed to your STO liaison no later than April 16, 2015 - Sample Agenda for Performance Review Calls during the week of April 27, 2015
- Sample Follow-Up Report Template
SIF 2 (Only) No-Cost Extension Period (7/1/15-8/31/15) is Available. Due Dates for Participants:
- April 1st: Email liaison with intent to participate; provide a paragraph explaining plans.
- May 15th: If participating, please submit the following:
- FS-10A (if necessary, to access unclaimed funds and revise for extension period)
- Updated Project Plan(s) (Required)
- Updated MOU(s) with LP/PC (Required)
- Updated MOU(s) with supporting partner(s) (only if applicable to extension period)
- Updated Performance Target Chart (only if applicable to extension period)
May 15, 2015: All (SIF 2 and SIF 3) FS-10As Due
- SIF 2 (all districts whether ending 6/30/15, or participating in extension period)
- SIF 3 (all districts; budget period ends 6/30/15)
May 22, 2015: SIF 3 (Only) Continuation Plans: The district must submit one plan for each SIF Cohort 3 school.
- 2015-2016 Continuation Plan
- 2015-2016 Continuation Plan Guidance
- Attachment B: Performance Target Chart
- Attachment D: Budget Summary Chart
SIF 2 ONLY: For districts NOT participating in the No-Cost Extension: |
|
June 30, 2015: |
Grant ends |
| July 15, 2015: | District completes Google survey form for metrics. |
July 31, 2015: |
District emails Final Report* to STO liaison. |
August 31, 2015: |
STO posts Best Practices on SIF webpage. |
September 30, 2015: |
District sends FS-10F to NYSED Grants Finance. |
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SIF 2 ONLY: For districts PARTICIPATING in the No-Cost Extension: |
|
Week of June 22, 2015: |
Districts discuss extension documents with STO. |
| July 15, 2015: | District completes Google survey form for metrics. |
August 31, 2015: |
Grant Ends |
September 30, 2015: |
District emails Final Report* to STO liaison. |
October 30, 2015: |
STO posts Best Practices on SIF webpage. |
November 30, 2015: |
District sends FS-10F to NYSED Grants Finance. |
| * Final Report |
|
SIF 3 ONLY: |
|
June 15, 2015: |
District emails 2015-2016 Lead Partner/Partner Consortium MOUs to STO (MOUs are to be effective July 1, 2015.). |
Week of June 22, 2015: |
District discusses 2015-2016 Continuation Plan with STO. |
June 30, 2015: |
2014-2015 Year One Implementation Period ends |
| July 15, 2015: | District completes Google survey form for metrics. |
July 31, 2015: |
District sends FS-10F to NYSED Grants Finance.** |
| ** SIF 3 Only: The due date has been shortened from 90 days (the usual time frame for federal projects) to 30 days following the end of this project. This due date was reflected on all Grant Award Notices (GANs) that were mailed out to local agencies upon the processing of their 14-15 budgets. This date was provided in the January 13, 2015 Race to the Top Closeout Procedures memo from the NYSED Chief Financial Officer, Don Juron to School Superintendents and School Business Officials. The memo indicates that “Failure to submit the FS-10F Long Form (manual) in an acceptable format by this date may result in loss of funds to the grantee.” | |