P-12

Prekindergarten through Grade 12 Education


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RFP #17-014

Transcribing New York State Exams and Related Materials into Braille


RFP Documents
RFP Document in PDF PDF icon | RFP Document in Word Word document icon
Submission Documents Word document icon
Appendix B Budget Spreadsheet Excel document
6. RFP Attachments Word document icon
Attachment D: Memo from Angélica Infante-Green: Timelines for Transition of State Assessments to Unified English Braille PDF icon

Overview

The New York State Education Department (NYSED) Office of State Assessment (OSA) is seeking proposals for the transcribing of New York State Exams and exam-related materials into braille. This request pertains to secure State-developed and State-approved exams including Regents Exams, and elementary- and intermediate-level science tests, as well as science reference tables, scoring materials, reports of exam results, and mathematics tables.

In the course of the contract resulting from this RFP, no personally identifiable information will be provided to the contractor because none is necessary in order for the contractor to perform the services detailed in this RFP.

Eligible Bidders

Eligible bidders may be either for-profit or not-for-profit entities, including large testing companies, consultants and/or educational organizations.  Eligible bidders should have demonstrated professional experience in literary and mathematic Braille transcription, preparation of transcript text and graphics for illustrations, and mass-production or print-on-demand production and mass-production.

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

Subcontracting will not be allowed for this contract. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel. NYSED has not established Minority and Women-owned Business Enterprise (MWBE) goals for this procurement.

Terms of Contract

NYSED will award one (1) contract pursuant to this RFP.  The contract resulting from this RFP will be in effect for a term of five (5) years, anticipated to begin September 1, 2017 and to end August 31, 2022.

RFP Components

Components contained in RFP Proposal #17-014 are as follows:

  1. Description Of Services To Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)
  6. Attachments (separate document)

Questions and Answers

Questions regarding this RFP must be submitted by email to AssessmentRFP@nysed.gov no later than the close of business on March 31st, 2017.  Questions submitted should be identified as Program or Fiscal.  A Questions and Answers Summary will be posted here by April 7th, 2017. In compliance with the Procurement Lobbying Law, the following are the designated contacts for this procurement:

Contact Information for Questions
Program Matters
Fiscal Matters
M/WBE Matters

Christine Brady

Nell Brady

Joan Ramsey

Submission Instructions

The Bidder must submit the following separately sealed packages, with contents as detailed in the Submission section of this RFP, and be received by NYSED no later than 3:00 PM, Eastern Time (ET) on April 21st, 2017:

Package A—Submission Documents labeled, Submission Documents – RFP #17-014 Do Not Open
Package B—Technical Proposal labeled, Technical Proposal – RFP #17-014 Do Not Open

Each vendor submitting a proposal for this RFP, should submit with Package B—Technical Proposal, sample test pages, found in §5. Attachments (1 page each of Earth Science, Global History and Geography, and Mathematics) transcribed by the Bidder into two Braille formats, under the rules of English Braille American Edition (EBAE) and Unified English Braille (UEB). For additional details see §2. Submission and §3. Evaluation Criteria and Method of Award.

Package C—Cost Proposal labeled, Cost Proposal – RFP #17-014 Do Not Open
Package D—2 CD-ROMs, labeled CD-ROM-RFP#17-014 – Do Not Open

The mailing address for all the above documentation is:

NYS Education Department
Bureau of Fiscal Management
Attn: Nell Brady, RFP#17-014
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

(Facsimile copies of the proposals are NOT acceptable)


RFP Documents

RFP Document in PDF PDF icon | RFP Document in Word Word document icon
Submission Documents Word document icon
Appendix B Budget Spreadsheet Excel document
6. RFP Attachments Word document icon
Attachment D: Memo from Angélica Infante-Green: Timelines for Transition of State Assessments to Unified English Braille PDF icon

Last Updated: March 17, 2017 4:54 PM