IRS

Information and Reporting Services

Overview of Procedure to Issue and/or Modify the Registration of a Public School

In accordance with section 100.18(c) of Commissioner’s Regulations, a school district that seeks to create a new public elementary, intermediate, middle, junior high school or high school shall submit a petition for registration to the Board of Regents.  In addition, the Department requires that a school district, which intends to close or modify the grade organization of an existing public school, shall submit the appropriate addenda no later than March 1st for schools opening/modifying in September of the next school year or, for schools opening/modifying during the school year, at least 90 days prior to the opening/modifying of the school.  The regulations also require the district to submit a copy of the Board of Education resolution to open the school.  In addition, the Department requires that all submissions for the closure or modification of an existing public school must include a copy of the Board of Education resolution.  The Commissioner will review the submission before recommending its approval to the Board of Regents, if it is satisfactorily demonstrated that the school will be operated in an educationally sound manner; is in compliance with applicable statutes, rules and regulations relating to public schools; and will operate in accordance with applicable building codes and pursuant to a certificate of occupancy. Action on petitions submitted by March 1st will be taken to the Board of Regents at its July meeting.

Districts are required to submit all documents to accountinfo@mail.nysed.gov.  Please review this guidance to direct you through the school registration process.  The links to the school registration forms are provided.  All school districts are required to submit a District SummaryPDF District Summary (88KB) | Word District Summary (72KB), if the district will be making changes to more than one school within its district.  A  Request to Modify an Existing Public School or to Register for a Public School PDF Request to Modify an Existing Public School or to Register Public School (99KB) | Word Request to Mofidy an Exisiting Public School or to Register for a Public School (88KB) must be submitted for each school that has a request. Subsequently, schools will submit the appropriate addenda, according to the registration and/or change(s) they seek to adopt.

  • If you wish to register a new school, complete the following forms:
    • Petition PDF Petition PDF file (93KB) | Word Petition Word file (65KB) Request to Register a New Public School
    • Form A PDF Form A PDF file (570KB) | Word Form A Word file (208KB): New School
  • If you wish to change the registration status of a public school due to the addition or removal of grade levels (new grade configuration), complete the following forms:
    • Form B PDF Form B PDF file (558KB) | Word Form B Word file (71KB): New Grade Configuration
    • School Impact Form PDF School Impact Form PDF file (569KB) | Word School Impact Form Word file (182KB)
  • If you wish to change the name or location of an existing public school, complete the following form:
    • Form C PDF Form C PDF file (537KB) | Word Form C Word file (50KB): New School Name or Location
  • If you wish to phase-out and/or close an existing public school, complete the following form:
    • Form D PDF Form D PDF file (588KB) | Word Form D Word file (191KB): Phase-Out/Phase-In/Closure
    • School Impact Form PDF School Impact Form PDF file (569KB) | Word Form C Word file (182KB): For each school receiving students as a result of the closure.

Further, in the event that a school district merges two or more schools or transfers organizational responsibility for one or more grades from one school to another, the school district must request that the Commissioner review the accountability status of the affected schools to reflect such organizational changes. Questions about school registration can be addressed to Dr. Lisa Long, Supervisor for Accountability, Policy and Administration at (718) 722- 4553.  All school districts must submit their summary, request, petition, addenda, and/or all other paperwork via email to accountinfo@mail.nysed.gov or via fax to (718) 722-2215.  Please note that all signature pages must be sent via postal mail to:

Office of Accountability
New York State Education Department
55 Hanson Place, Room 445A
Brooklyn, NY 11217

Last Updated: September 25, 2012